Business Administration Apprentice Level 3
Embark Multi Academy Trust, Derby, DE22 1GB29 days remaining to apply
Start date details
Nov 2026
Closing date
9 October 2026 at 11:59pm
Date listed
10 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Fixed term
Full time equivalent salary
- National Minimum Wage for an apprentice, in line with statutory requirements
Additional allowances
National Minimum Wage for an apprentice, in line with statutory requirements
Business Administration Apprentice Level 3 job summary
About the role
We are looking for an enthusiastic and organised apprentice to join our Central Team. This is a varied entry-level role providing general administrative support across the team while gaining practical experience of working within a busy education organisation.
The role will include supporting the day-to-day running of the Central Team, helping with bookings and events, maintaining records and information, preparing documents and communications, and providing general administrative support wherever it is needed.
This is an opportunity to learn on the job, build confidence and develop a broad range of transferable skills while working alongside colleagues across the Federation.
What you will be doing
The role will be varied and will include:
- Supporting the organisation of meetings, training sessions and events, including booking rooms and venues, arranging refreshments and food, confirming numbers and dietary requirements, preparing meeting spaces and ensuring any required materials or equipment are available.
- Managing day to day visitor arrangements, including making bookings through the visitor system, providing relevant arrival information and welcoming and directing guests when they arrive at the Central Team.
- Supporting travel and accommodation arrangements for Central Team colleagues, including researching suitable options, making bookings as directed and maintaining accurate booking information.
- Supporting the management of shared calendars, meeting invitations and appointments, and helping to coordinate general enquiries received by the Central Team.
- Answering telephone calls and responding to routine enquiries, taking accurate messages and directing queries to the appropriate colleague where required.
- Preparing and formatting documents, spreadsheets, presentations, agendas, meeting papers and other materials to support the work of the Central Team.
- Updating records, trackers, contact lists and other information, ensuring records are accurate, organised and kept up to date
- Supporting routine communications with schools, colleagues and external organisations, including preparing and distributing emails, information and meeting or event details.
- Completing filing, data entry, scanning and other general office administration, and helping to keep shared information, resources and office areas organised.
- Providing practical administrative support for Central Team projects and activities.
- Using and developing confidence in Microsoft 365 and other systems used by the Central Team, including Outlook, Word, Excel, PowerPoint, Teams and relevant online platforms.
- Undertaking other reasonable administrative duties appropriate to the apprenticeship and providing support across the Central Team as priorities require.
Your apprenticeship
Alongside your role, you will complete an appropriate apprenticeship qualification. The most suitable apprenticeship and training provider will be discussed with the successful candidate, taking account of their previous qualifications, experience and development needs.
You will receive time and support to complete your apprenticeship alongside practical, on-the-job learning.
About you
We are not looking for lots of previous experience. We are looking for someone who:
- Is keen to learn and develop.
- Is organised and reliable.
- Communicates well with different people.
- Has good attention to detail.
- Is comfortable using, or willing to learn, digital systems.
- Can work as part of a team and use their initiative.
- Understands the importance of confidentiality and professionalism.
- Shares Embark's values of Family, Integrity, Teamwork and Success.
Contract
The post will initially be offered on an 18-month fixed-term contract to support completion of the apprenticeship. There is no guarantee of employment beyond the apprenticeship period, although opportunities available at that point can be explored.
The successful candidate will be paid in accordance with the applicable statutory National Minimum Wage requirements for apprentices.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Embark Multi Academy Trust
- Type
- Multi-academy trust
Head office location
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