Cover and Reprographics Coordinator

Kingsbury School - A Specialist Science and Mathematics Academy, Kingsbury, Staffordshire, B78 2LF

6 days remaining to apply

• Job start date

  8 September 2026

• Closing date

  14 September 2026 at 12pm (midday)

• Date listed

  8 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £22,311 to £22,649 pro rata

Cover and Reprographics Coordinator job summary

Cover and Reprographics Coordinator

Kingsbury School

Grade E: £26,428 to £26,8469 per annum (£22,311 to £22,649 pro rata)

Permanent – 36 hours per week, term time only plus teacher training days

Required as soon as possible

Student learning is at the heart of everything we do at Kingsbury: our vision is to create an inclusive and innovative learning environment which promotes high standards, celebrates excellence and personal achievement and encourages respect to all, from all. If this resonates with you and you want to make a difference, we would love to hear from you.

We are seeking a highly organised, proactive and approachable colleague to join our administration team as Cover and Reprographics Coordinator. This is a varied and important role at the heart of the school, ensuring that daily staff absence is managed effectively and that colleagues receive a responsive, accurate and efficient reprographics service. The successful candidate will also provide administrative, reception and first-aid support as required.

Key Purpose:

To coordinate the school’s daily cover arrangements for staff absence, ensuring that appropriate and suitably vetted staff are deployed effectively.

To oversee the efficient day-to-day operation of the school’s reprographics service, ensuring that requests are completed accurately and within agreed timescales.

To provide high-quality administrative, reception and first-aid support as part of the school’s wider administration team.

Key Responsibilities of the role include:

 Arranging daily cover for absent teachers and liaising with supply agencies as necessary.

 Coordinating room changes and cover arrangements for examinations, trips, enrichment activities and other school events.

 Providing accurate absence and cover information and reports to school leaders.

 Ensuring that the required safeguarding and vetting confirmations are received before supply staff commence work and providing an appropriate induction and briefing.

 Ensuring that appropriate work and relevant information are available to staff providing cover.

 Coordinating reprographics requests and maintaining a well-organised, professional and efficient facility.

 Monitoring equipment and stock levels, ordering paper and consumables, undertaking routine troubleshooting and arranging servicing or repairs when required.

 Providing administrative, reception and first-aid support and promoting and safeguarding the welfare of children and young people.

We will play to your strengths and can offer you:

 A supportive and collaborative administration team in which your contribution will be valued;

 A varied role with the opportunity to make a direct contribution to the smooth day-to-day operation of the school;

 A programme of training and professional development, including first-aid training where required;

 A range of benefits including cycle to work, free parking, an employee discount scheme, and staff wellbeing and recognition initiatives through the Trust’s people strategy and wellbeing committee.

The Trust is committed to investing in and developing all staff and, most importantly, bringing about the best possible outcomes for our students, who deserve the very best. Our Trust values are important to all of us and include Respect to All, From All, Innovation and Collaboration.

Kingsbury School has a great deal to be proud of. It is the kind of place where people want to work, with a meaningful focus on student outcomes and a desire to continuously improve. We are passionate about offering a climate and culture within which all colleagues thrive.

Martin Clarke, Headteacher, would be delighted to meet you and talk about the opportunity. Please contact Felicity Biddle at the school to book a visit.

Application deadline: 12pm on Monday 14th September 2026

Interviews: Thursday 17th September 2026

If you have not heard from us within two weeks of the closing date for applications, please assume you have been unsuccessful on this occasion.

We reserve the right to close this vacancy early should we receive an overwhelming response.

Please note that an online search may form part of this recruitment process in line with Keeping Children Safe in Education.

This post is exempt from the Rehabilitation of Offenders Act 1974 and appointment will therefore be conditional upon receipt of a satisfactory response to a check of police records through the Disclosure and Barring Service (DBS). The Trust is committed to safeguarding and promoting the welfare of children and young people, creating a culture of vigilance, and expects all staff and volunteers to share this commitment.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Kingsbury School - A Specialist Science and Mathematics Academy

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 604 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Kingsbury School - A Specialist Science and Mathematics Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/kingsbury-school-a-specialist-science-and-mathematics-academy

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