Education and Health Care Plan (EHCP) Administrator

Carew Academy, Wallington, SM6 8NQ

14 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  12 October 2026 at 11:59pm

• Date listed

  28 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
  • Other support role
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 19.50 hours per week, 9:00am – 4.00pm (Days to be mutually agreed). Term Time only.
• Contract type: Permanent
• Full time equivalent salary: Scale 4/5 £14,044.27 - £15,762.29 per annum inclusive of London Weighting Allowance (FTE £30,279 - £33,983 per annum).

What skills and experience we're looking for

This role is focused on working with our EHCP Lead to manage the programme of Annual Reviews. The ideal candidate will need absolute attention to detail to ensure that all our correspondence with parents is of the highest quality. You will need excellent English language skills to be successful in this role as minute-taking for Annual Reviews is a primary task within this role.

Key Responsibilities:

• Maintain records of targets and deadlines for submission to SEN Teams
• To notify parents and carers of forthcoming reviews and sending our all documentation within the given time frame.
• To minute annual reviews scheduled as required in co-ordination with the EHCP Lead.
• To monitor and track when changes are required on EHCP’s and chase SEN teams as and when necessary.

Key Requirements:

• Level 2 Qualification in English and Maths
• Experience of Taking Minutes
• Able to meet tight deadlines
• Knowledge of all Microsoft applications

What the school offers its staff

OHCAT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:

Rewards & Benefits:

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment
• Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family
• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme and Free Virtual GP Appointments
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
• Other (Season Ticket Loan and Employee Referral Scheme)

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

EHCP Administrator JD - April 2026.pdf - 89.7 KB (opens in new tab)

EHCP Administrator PS - April 2026.pdf - 95.4 KB (opens in new tab)

About Carew Academy

• Organisation type: Free School, ages 5 to 18
• Size: 272 pupils enrolled
• Age range: 5 to 18
• Ofsted report: View Ofsted report
• Email address: lnagle@carewacademy.org
• See more jobs: teaching-vacancies.service.gov.uk/organisations/carew-academy-wallington

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