Exams and Data Administrator
Harris Church of England Academy, Rugby, Warwickshire, CV22 6EA7 days remaining to apply
Start date details
June or September
Closing date
16 July 2026 at 11:59pm
Date listed
13 May 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £17,540.00 - £17,540.00 Annually (Actual) Grade F SCP 7. 27.5 hours/week, 40 weeks/year. FTE £26403
Exams and Data Administrator job summary
KEY PURPOSE
Under the supervision of the Exams and Data Manager, to proactively prepare for all examinations and assessments in line with procedures.
ACCOUNTABILITIES
The appointee will be line managed by the Exams and Data Manager
PRINCIPAL RESPONSIBILITIES
Exams and internal assessments
- To have a detailed working knowledge of the appropriate examination Procedures and Practice; and take advice from line manager when unsure;
- To suggest developments for systems within the academy to manage the essential collection of data to ensure that all board deadlines for administrative purposes are met;
- Provide a Centre timetable to include dates, times, venues and number of candidates, resolving examination clashes in accordance with regulations;
- Carrying out administration for the daily running of examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examination; arrangements for candidates with special educational needs are in place, and the number of invigilators complies with the ratio required by the Examination Boards;
- To liaise with a team of invigilators to fulfil their obligations to the Examination Board in accordance with the regulations;
- Ensuring the safe custody of examination papers in accordance with regulations and prompt dispatch to the examiners;
- To disseminate curriculum materials to colleagues, memoranda from examination boards as and when necessary;
- To pass information on curriculum developments to colleagues and bring new examination courses to the attention of others;
- To collect and distribute examination results;
- To oversee checking and distribution of certificates;
- To process enquiries about results and returned scripts;
- To liaise with finance to confirm the cost of examination expenditure and alert others to current entry practices and direct attention to the financial costs involved;
- To plan and administer all external and internal examinations and revision sessions, including rooming, seating, invigilation, advertising and special arrangements;
- To encourage a positive examination culture in the academy to which all staff and students subscribe;
- To seek help and guidance from the exams lead, as necessary;
- Provide updates for website;
- Data input on to databases, e.g CLM, SIMS.
Timetable administration
- Allocate and maintain student timetables and grouping records, in accordance with the school timetable and acting under the instruction of the appropriate member of the senior leadership team;
- Carry out end of year processes as part of preparing a new academic year calendar in Bromcom;
- To support with the promoting of students into the new year structure, incrementing their curriculum years. Ensuring class labels are consistent and clear;
- To support the senior Data Manager to ensure and manage the smooth transition from one academic year to the next with all sections of Bromcom;
- Update and apply periodic and casual changes to courses, teachers, rooms etc;
- Transfer data by identifying students using KS2 SATs results and manually locate for DfE & upload to Bromcom their KS2 scores onto SISRA;
- Set up and maintain registration groups, allocate student memberships, tutors and heads of year, as instructed by SLT Lead;
- Set up and support the timetable for vaccinations programme.
General Admin Support
- Pupil Census;
- Maintaining Free School Meal records;
- Set up tutoring for students as and when directed, ensuring attendance and liaising with students, parents, provider and staff;
- Keep up to date staff training monitoring log;
- Minute H&S forum and track action points;
- Assist with all other admin tasks as required;
- Assist with End of Year Procedures;
- Cover/support other administration posts including Reception, Reprographics, Finance and Student Services when required;
- Maintain an up to date knowledge of Academy systems and standards;
- General administration duties.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Harris Church of England Academy
- Organisation type
- Academy, Church of England, ages 11 to 16
- Education phase
- Secondary school
- Size
- 858 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
Harris Church of England Academy is a mixed, non-selective, Church of England secondary academy situated in Rugby, Warwickshire. There are approximately 720 students at the school between the ages of 11-16.
Harris Church of England Academy converted to academy status in 2014. It is part of the Diocese of Coventry Multi Academy Trust.
Headteacher
Mrs R Harrison
Values and vision
Harris Church of England Academy is more than just a place where students come to learn. It is also a place where a community develops and thrives. It is a place where we come together to support each other to achieve, whether it is in the classroom learning, on the sports field competing or on the stage performing, we know that success comes from us all working together.
Student progress will always remain a key priority because outcomes so often dictate future pathways and opportunities for young people.
Our educational vision is to create a community of lifelong learners who are anchored by a clear set of Christian values, passionate about realising their potential and have the capacity to contribute to their community, as well balanced and confident citizens. I have an absolute belief in the ability of all to achieve within a Christian ethos and to provide opportunities for young people to develop spiritually, morally, socially and culturally.
The ethos of the school is at the heart of everything we do, as education is not just about the academic results but about looking at the whole person. It is about teaching life skills to enable young people to succeed in whatever they choose to do. All that we do is underpinned by Christian values and mutual respect.
For our students, the vision will enable them to not only achieve their true academic potential, but also increase self-esteem, build resilience and self-belief in their God given talents.
Ofsted
"The school has a caring ethos and ensures that pupils are well looked after and kept safe."
"Leaders are preparing pupils well for a life in Britain."
"Pupils are proud of their school, which is calm and orderly at all times."
School location
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