Executive Assistant
Hanham Woods Academy, Bristol, Bristol, BS15 3LA7 days remaining to apply
Job start date
9 July 2026
Closing date
16 July 2026 at 11:59am
Date listed
9 July 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £28,067 - £30,619
Executive Assistant job summary
Job Title: Executive Assistant
Actual Annual Salary: £28,067 - £30,619 Based on hours and working weeks
Full Time Equivalent Salary: £31,954 - £34,860 (CLF Grade D) Based on 37 hours per week, all year round
Contract Type: Permanent
Hours: Full Time, 37 hours per week, Term Time Only plus INSETs and 1 additional week during school closure.
Provisional Start Date: 03 September 2026
Your opportunity to support senior leadership and deliver high-quality executive administration at Hanham Woods Academy
This is an exciting opportunity for a highly organised, proactive and skilled administrator to join Hanham Woods Academy as an Executive Assistant. You will provide confidential, high-quality administrative and organisational support to senior leaders, playing a key role in enabling the effective delivery of strategic and operational priorities across the academy.
Working closely with senior colleagues, you will act as a trusted point of contact, building strong professional relationships and supporting communication with a wide range of stakeholders, both internal and external. You will take ownership of a varied and fast-paced workload, including diary and correspondence management, coordinating meetings and events, preparing high-quality documentation, and supporting key processes such as recruitment and wider academy priorities.
You will play an important role in ensuring the smooth and effective running of administrative systems and processes, contributing to continuous improvement and operational efficiency. This will include analysing and presenting information clearly for a range of audiences, and, where appropriate, responding to queries and progressing work on behalf of senior leaders using sound judgement and initiative.
About you:
You will have:
- A relevant Level 3 qualification in Business Administration (or equivalent), or significant proven experience in a similar role, with a willingness to continue your professional development.
- Strong literacy and numeracy skills (GCSE English and Maths or equivalent experience).
- Proven experience in an administrative or PA role.
- Experience of managing a wide range of administrative processes and systems, with the ability to develop and improve ways of working.
- Excellent organisational and time management skills, with the ability to manage a busy and varied workload, prioritise effectively and respond flexibly to changing demands.
- Strong interpersonal and communication skills, with the confidence to build relationships and liaise with stakeholders at all levels, adapting your approach appropriately.
- Advanced IT skills, including Microsoft Office, and experience of using systems to manage data, documentation and administrative processes (experience of education systems such as SIMS is desirable).
- Strong attention to detail, with experience producing high-quality documents, reports, agendas and minutes to a professional standard.
- The ability to handle sensitive and confidential information with professionalism, discretion and emotional intelligence.
- The ability to work both independently and collaboratively, and where appropriate support or guide other colleagues to ensure an effective administrative service.
- Knowledge and understanding of key procedures including safeguarding, data protection (GDPR), and confidentiality requirements in an education setting (or willingness to develop this knowledge).
Applicants are advised to refer to the full requirements of the role in the attached job description and person specification prior to submitting an application.
About Hanham Woods Academy:
Hanham Woods Academy is a secondary school located within the outskirts of Bristol and South Gloucestershire, delivering education to more than 800 pupils aged 11-16. It is one of the most improved academies in the South West, and has a growing reputation both locally and regionally.
While we appreciate the unique setting in which the academy is placed, we work hard to challenge students from a variety of backgrounds to be the best they can be in all areas of life. Our mission here is simple: we want to give people the best chance of success, underpinned by our ethos of 'Dream Big, Work Hard, Be Kind'. We want students to 'climb the mountain' in order to achieve success both academically and by developing a confident, resilient and hard-working character.
Why work at CLF?
We are a diverse and inclusive community of 36 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.
We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.
What we can offer you:
- Access to a generous pension through the Local Government Pension Scheme (LGPS).
- Generous annual leave.
- A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
- Well-being support through an Employee Assistance Programme.
- Health benefits, including wellness sessions, gym discounts, and flu jabs.
- A range of generous family leave options, including above industry average occupational maternity pay.
- Additional benefits like cycle to work scheme, on-site parking plus many more!
Recruitment timeline:
Closing Date: 16 July 2026 @12.00pm
(Candidates will be informed that afternoon if they have been selected to attend an interview due to be held on the following Monday).
Interviews: 20 July 2026
We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.
As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.
We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.
As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Hanham Woods Academy
- Organisation type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- Size
- 825 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- Website
- Hanham Woods Academy website
Hanham Woods Academy is part of the Cabot Learning Federation and is one of the most improved Academies in the South West, providing an excellent education to over 800 students. The Academy has a growing reputation both locally and regionally. Whilst we appreciate the unique setting in which the Academy is placed, we work hard to challenge students from a variety of backgrounds to be the best they can be in all areas of life. Our mission here is simple: we want to give people the best chance of success. This underpinned by our ethos of Dream Big, Work Hard, Be Kind. We want students to 'climb the mountain' in order to achieve success both academically and by developing a confident, resilient and hard working character. The Academy was judged ‘Good’ by Ofsted in November 2019, noting that ‘Pupils are proud of their school’ and ‘They feel safe’. The Academy continues its improvement journey, being over-subscribed in a number of Year Groups. Our students are excited to learn, are increasingly successful in reaching their potential and are real ambassadors for our community. Staff are hard working and supportive, and leaders consider carefully the wellbeing of colleagues. If you want to work in an environment that is high challenge, low threat, that takes great pride in developing people and works together to give students the best chance of success, then this is the academy for you.
School location
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