Finance Officer
Lord Williams's School, Thame, Oxfordshire, OX9 2AQ14 days remaining to apply
Closing date
9 May 2025 at 9am
Date listed
24 April 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £16,979.00 Annually (Actual) FTE salary £28,163 - £30,060 25-30 hrs per week TT+2
Finance Officer job summary
Main Duties:
Purchasing
To assist with the day-to-day purchasing of goods and services
To provide support to budget holders and other staff using the purchasing system
To ensure that all invoices and orders are appropriately authorised prior to release
To ensure that all supplier invoices are matched to approved purchase orders, where applicable, authorised and coded prior to being entered onto PSF and released for payment
To reconcile the open item balances against supplier statements as required
To monitor supplier open item balances to identify any overdue payments or debit balances and to resolve any issues
To maintain the register of invoices received but not yet approved
To monitor the commitments and ensure these are cleared down as appropriate on a timely basis.
Cashless Systems
To manage the school shop and online payments processor.
To maintain the cashless system working with staff, parents/carers and external providers as necessary, covering catering, school trips and other school sales
To produce reports for trip/offer leaders of payments received and outstanding payments as requested.
To monitor overdrawn catering accounts and chase payment as required
To maintain the offers on the school shop and produce sales reports as required
To produce guidance notes for parents/carers and users of the cashless system and keep updated as required.
School Trips
To approve and administer budgets for all school trips.
To ensure that all transactions related to trips are recorded on the school finance system.
To reconcile trips once they have returned and provide a copy of the completed trip budget to the trip leader
Pupil Premium
To be the primary contact for pupil premium queries, and maintain the pupil premium inbox
To work with the Pastoral Deputy and Admissions Officer as necessary
To organise the relevant checks with Oxfordshire County Council to confirm eligibility for free school meals and Ever 6
To maintain student eligibility on SIMS and keep accurate records of expenditure on individual pupils
To manage the issue of Free School Meal (FSM) vouchers as necessary including maintaining appropriate databases eg Wonde
To reconcile FSM voucher reclaims where applicable, ensuring compliance with relevant scheme conditions and deadlines
To manage the issue of school uniform vouchers as required, and monitor student spend against the vouchers
To manage the relationship with the school uniform supplier as required.
Other
To ensure that lettings income has been accurately recorded on the finance system
To produce monthly aged debt reports and chase as appropriate
To maintain the finance and payroll email accounts and respond to queries in a timely manner.
To provide guidance and support to budget holders
To undertake other such duties as required from time to time by the Finance Manager or Chief Financial Officer.
Please use the Supporting Statement section of the Application form to demonstrate how your skills and experience meet the requirements of the Person Specification.
Further details and a Person Specification are included in the attached Job Details.
Commitment to safeguarding
Lord Williams’s School is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff and volunteers to share this commitment.
All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Lord Williams's School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 2276 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Lord Williams's School website
Lord Williams’s School is a thriving and popular comprehensive school serving the Thame community and its surrounding rural area. We are a split-site school, with Years 7 – 9 on the Lower School site at Towersey Road and Years 10 – 13 on the Upper School site at Oxford Road. We pay particular attention to each individual student by promoting their personal, social and educational development to enable all to achieve at the highest level possible. As a result of our continuing success, Lord Williams’s School is consistently oversubscribed.
We promote high quality teaching and learning. We attract talented, committed and conscientious teachers who produce stimulating and challenging learning activities helped by experienced support staff. Teamwork is a key feature of our work.
We are an inclusive school; we cater for all abilities and we provide access for all students. This is reflected in our work with the more able, with students with a range of learning and other difficulties and in our admissions policy for the Sixth Form.
The school has excellent teaching facilities on both sites with accommodation that is suited to the demands of the curriculum.
School location
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