Front of House Administrative Assistant

St Thomas More Catholic Primary School, Peterborough, Cambridgeshire, PE1 5JW

25 days remaining to apply

• Closing date

  9 June 2025 at 12pm (midday)

• Date listed

  14 May 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: Scale C point 3

Front of House Administrative Assistant job summary

We are looking for a warm, organised and proactive individual to join our team!

St Thomas More Catholic Primary School, a vibrant and inclusive primary school at the heart of the community, is seeking a Front of House Administrative Assistant to be the welcoming face of our school. The working hours will be 08:30-15:30, Monday to Friday, term-time plus one week.

This is a key role that requires excellent interpersonal skills, strong organisation, and a genuine commitment to supporting children and families. As the first point of contact for visitors and callers, you will ensure everyone receives a warm and professional welcome, while keeping the front office running smoothly.

What we’re looking for:

• A friendly and confident communicator.

• Someone who thrives in a busy environment and can manage multiple tasks with a smile.

• Experience in administration or reception work, preferably in a school setting.

What we offer:

• A supportive and caring school community.

• Opportunities for training and development.

• A chance to make a real difference every day.

Job Purpose:

To provide a welcoming and efficient front-of-house presence for the school, ensuring a professional and friendly first point of contact for all visitors, parents, and staff. The Front of House Administrative Assistant will also undertake a range of administrative duties to support the effective running of the school office.

Key Responsibilities:Reception Duties:

• Greet all visitors, parents, and students warmly and ensure they are signed in according to safeguarding procedures.

• Answer incoming phone calls, direct calls appropriately, and take accurate messages.

• Monitor access to the school premises and ensure all safeguarding protocols are followed.

Administrative Support:

• Handle general correspondence, emails, and phone queries in a professional and timely manner.

• Maintain and update school records, databases, and filing systems (digital and physical).

• Assist with the preparation of newsletters, notices, and communication to parents.

• Support staff with printing, copying, and document collation.

• Manage the reception area to ensure it is tidy and welcoming at all times.

Pupil and Staff Support:

• Administer basic first aid and medication to pupils, where qualified and required.

• Assist with pupil attendance records, late arrivals, and early collections.

• Support the coordination of school events, trips, and meetings.

General Duties:

• Handle deliveries and incoming/outgoing post.

• Maintain confidentiality and adhere to data protection guidelines.

• Carry out any other duties commensurate with the role as directed by the line manager.

Person Specification:

Essential:

• Excellent interpersonal and communication skills.

• Strong organisational skills and attention to detail.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Ability to work independently and as part of a team.

• Commitment to safeguarding and promoting the welfare of children.

Desirable:

• Previous experience in a school or customer-facing administrative role.

• Knowledge of SIMS or other school management systems.

• First Aid training.

Commitment to safeguarding

St Thomas More Catholic Primary School is fully committed to safeguarding and promoting the welfare of children. We recognise that all staff, governors and volunteers have a duty to safeguard and promote the welfare of all pupils at our school.

The health, safety and well-being of every child in our care will always be of paramount concern. Everyone who comes into contact with children and their families and carers has a full and active role to play in safeguarding children.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About St Thomas More Catholic Primary School

• School type: Academy, Roman Catholic, ages 4 to 11
• Education phase: Primary
• School size: 412 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: St Thomas More Catholic Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-thomas-more-catholic-primary-school-pe1-5jw

St Thomas More is an outstanding Catholic primary school, with happy, caring school and polite and well-behaved pupils.

We provide an engaging, creative, broad and balanced curriculum for our pupils.

The governors are seeking to appoint a class teacher who is an excellent classroom practitioner to help us continue to raise standards of achievement through a strong knowledge of pedagogy and an innovative

approach to teaching.

Applicants from all faiths or none are welcome.

School location

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