Grade 2 Administrative Assistant

The Pines Special School, Birmingham, West Midlands, B23 7EY

8 days remaining to apply

• Start date details

  ASAP

• Closing date

  1 May 2026 at 12pm (midday)

• Date listed

  21 April 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £24,796.00 - £28,142.00 Annually (Actual) 36.5 hours a week+4 days in summer holidays+ 3x parents evening throughout the year (banked hours contract)

Grade 2 Administrative Assistant job summary

Administrative Assistant (Grade 2)

Specialist School for Children with Autism (Ages 4-16)

We are seeking a professional, organised, and compassionate Administrative Assistant to join our dedicated team at a specialist school for children with autism aged 4 to 16. This is a key frontline role, providing essential administrative support to ensure the smooth and effective running of our school.

About the Role

You will work closely with the Head Teacher, Senior Leadership Team, and Senior Office Manager, supporting day‑to‑day administration while contributing to a welcoming, calm, and well‑organised school environment that supports the needs of our pupils and families.

Key Responsibilities

• Act as a key point of contact at school reception, answering telephone calls, responding to email enquiries, and welcoming visitors in a professional and friendly manner
• Provide high‑quality administrative, secretarial, and clerical support to the Head Teacher, Senior Leadership Team, and Senior Office Manager
• Support the Senior Office Manager with basic financial administration in line with local authority requirements
• Organise, plan, and prioritise workloads effectively in a busy school environment
• Maintain and update the school’s Management Information System (MIS), ensuring accuracy of pupil data
• Prepare confidential correspondence and reports for the Head Teacher
• Work during 4 designated summer holiday days (banked hours contract) to support preparation for the new academic year
• Adhere to all school policies including child protection, health and safety, and equal opportunities
• Promote and safeguard the welfare of children and young people at all times
• Uphold and promote the ethos, vision, and values of the school

About You

You will be a reliable and proactive administrator who is comfortable working both independently and as part of a close‑knit school team.

Essential Criteria

• Good general standard of education
• Experience working in an office or administrative environment
• Strong verbal and written communication skills
• Confident answering phones and relaying messages accurately
• Competent user of Microsoft Word and Excel
• Ability to prioritise tasks and work efficiently with minimal supervision
• A professional, calm, and supportive approach when dealing with pupils, families, and colleagues
• Commitment to confidentiality and professionalism
• Ability to fulfil all spoken aspects of the role confidently in English

Why Join Us?

• Work in a supportive, values‑driven school dedicated to improving outcomes for autistic children
• Be part of a collaborative, caring staff team
• A rewarding role where your organisational skills directly support pupils, families, and staff

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: an enhanced DBS; Prohibition check; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable references.

In line with KCSIE 2025, shortlisted applicants will undergo online checks prior to interview

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Pines Special School

• School type: Special school, ages 3 to 16
• School size: 282 pupils enrolled
• Age range: 3 to 16
• Ofsted report: View Ofsted report
• School website: The Pines Special School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-pines-special-school

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