HR Administrator
Bourne Grammar School, Bourne, Lincolnshire, PE10 9JEThis job expired on 25 September 2024 – see similar jobs
Start date details
As soon as possible
Closing date
25 September 2024 at 12pm (midday)
Date listed
19 September 2024
Job details
Job role
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Monday – Thursday 07:00-15:00 Friday 07:00-14:30 (Includes 30 minutes unpaid lunch/breaks)
Contract type
- Permanent
Full-time equivalent salary
- £30,296 - £33,024
Pay scale
- Pro Rata £25,984 - £28,324
What skills and experience we're looking for
Department: Support
Title of Post: HR Administrator (Permanent)
Renumeration: £30,296 – £33,024 FTE
Pro rata £25, 984 - £28, 324 (commensurate on experience)
Responsible to: Deputy Headteacher/ HR Manager
Hours: 37 hours per week, 39 weeks per year term time including 5 training days.
Monday – Thursday 07:00-15:00 Friday 07:00-14:30 (Includes 30 minutes unpaid lunch/breaks)
The HR Administrator may not take paid holiday during School term-time.
DESCRIPTION OF THE ROLE
Working with Line Manager (ii), responsible for organising cover requirements and rooming changes on a daily basis and communicating information to Cover Supervisor and School Staff.
Working with HR Manager to assist with HR administrative tasks
SPECIFIC AIMS AND KEY RESPONSIBILITIES
Organisation of Teacher Lesson Cover
Organise cover for staff absence (planned and unplanned) on a daily basis including room changes as required.
Communicate staff absence and cover plan to LT in a timely manner (before 0800) and advise LT of any problems as quickly as possible.
Communicate daily cover plan to Cover Supervisor in a timely manner ensuring that cover work is readily available and handed over, where possible via email.
Inform teaching staff of any room changes in a timely manner.
Develop a good professional ongoing working relationship with suitable supply agencies.
Contact supply agencies to organise supply teaching staff to cover staff absence and ensure that an up-to-date record of their DBS checks is kept for safeguarding purposes
Source long-term supply cover for long-term sickness and paternity leave
Ensure that an up-to-date list of Supply Staff usage is kept in an Excel Spreadsheet, which includes their name, agency, days in school, reason and cost
Ensuring that timesheets are completed in good time so that invoices for all Supply Staff can be signed off and sent to Finance before payment deadlines.
Communicate with staff who are leading a School Trip regarding their cover costs and how many staff are going on the trip, so that accurate and cost-effective cover plans can be made.
When teachers are required for cover (during their Directable Time periods), ensure that notification is sent to staff before 0815 if possible, with details of the lesson and cover work if available. Keep an up-to-date record of who has been used for cover.
Creating collapsed timetables when large groups of students are out of School due to a trip or internal event, and ensuring that staff are informed in a timely manner regarding which lessons will be taking place. Distributing the timetable via Student Notices to students.
Allocate staff to the inclusion room when the Academic Administrator is unavailable
Liaise with staff to cover for support colleagues as and when required
Absence
Maintain SIMS record and up to date spreadsheet of all staff absence.
Maintain and produce records of monthly staff absence for payroll by first working day of the month.
Monitor staff absence levels by identifying and reporting patterns of absence to the HR Manager.
Provide absence reports when required
Other Tasks
Other tasks as directed by LT/HR Manager to include but is not limited to:
Supporting the HR Manager with HR admin tasks as and when required which may include tasks such as:
Compiling a daily staff notice email
Supporting internal and external inquiries and requests related to the HR department
Supporting the compilation and maintenance of paper, digital and electronic employee records, including holiday and sickness leaves
Entering employee data into computer database
Overseeing HR events and meetings and coordinating management-employee communications
Management of Room Booking System, including setting up new staff with a username and password, and solving any queries that staff members may have
Assist with the creation of the Year 11 revision timetable for the GCSE exam period.
Any other task(s) deemed reasonable by the Headteacher.
MANAGEMENT OF PEOPLE
Dual Line Management of Cover Supervisors (to be shared with the Deputy Headteacher)
SUPERVISION OF PEOPLE
Supervision and direction of external agency cover staff
CREATIVITY AND INNOVATION
Ability to solve problems associated with covering staff absence and complications arising from room changes.
CONTACTS AND RELATIONSHIPS
Regular contact with
- Cover Supervisors
- Supply Agencies and Supply Staff
- Leadership Team
- Teaching staff
- Non-teaching staff
- Members of the local community
DECISIONS
Discretion:
- Maintaining confidentiality regarding all staffing matters
Consequences:
- Inadequate cover plan will result in students being unsupervised in a lesson without cover work, which would affect student progress.
- Reputation damage due to confidentiality breaches
What the school offers its staff
On Site Parking
Pension Scheme
Cycle to Work Scheme
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Bourne Grammar School
- School type
- Academy, Christian, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 1726 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Bourne Grammar School website (opens in new tab)
- Email address
- fiona.hill@bourne-grammar.lincs.sch.uk
- Phone number
- 01778 422288
We are an oversubscribed mixed selective school serving Bourne, Stamford and Peterborough. Our students are well-behaved and motivated and are taught in modern and well-resourced facilities. The school offers 240 places to students in Year 7 and, with a growing Sixth Form of over 500, has expanded to become one of the largest grammar schools in the country. The vast majority of Year 11 students transfer into our Sixth Form where students are offered a choice of 26 A-Level subjects.
The best atmosphere, the best support, the best results
This is our purpose statement - we have no long or complicated mission statement. The order of the purpose statement is deliberate; we believe that if we get the atmosphere and support right then, given our able students and committed staff, good results will follow. The atmosphere is special and cherished by us all and something that interview candidates often remark upon. We are a large and busy school and our students are well-behaved, motivated and want to be here and their parents/carers want them to be here. Most of the students, most of the time, want to learn and enjoy lessons which are well-taught and engaging.
The teaching staff body numbers around 100 teachers supported by 40 non-teaching colleagues. All teaching staff are subject specialists and are only required to teach their own subject. Staff absence is very low, as is staff turnover. Staff who do leave often do so for promoted posts. All teaching staff at Bourne Grammar School are issued with a laptop and other benefits including no breaktime, lunchtime or bus supervision duties and free on-site parking. Tea and coffee are freely available in our two large staffrooms.
Arranging a visit to Bourne Grammar School
To arrange a visit and increase the chance of a successful application email fiona.hill@bourne-grammar.lincs.sch.uk.
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