HR Officer

Gloucester Academy, Gloucester, GL4 6RN

22 days remaining to apply

• Job start date

  1 September 2025

• Closing date

  15 June 2025 at 11:59pm

• Date listed

  22 May 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time, part time: Full time, Monday to Friday, 36.00 hours per week, all year round. Part time hours and/or Term Time only will also be considered.
• Contract type: Fixed term - Fixed term to cover Maternity leave until 31st August 2026 or earlier depending on the return or the current post holder. - Maternity or parental leave cover
• Pay scale: Salary calculated in line with NJC pay scale, points 23-28, £33,366- £37,938 per annum. Starting salary and pay points will be aligned with relevant regional NJC spine on appointment, dependent on CIPD qualifications.

What skills and experience we're looking for

ROLE OVERVIEW

We are looking for an enthusiastic and dedicated individual to join the HR Department on a fixed term basis.

The HR Officer is an essential role in managing the HR provision within the school, they must have relevantexperience in a similar role with a proven track record.

This is a stand-alone role reporting to a Regional HR Partner within the Trust. The post-holder will beresponsible for operational HR, ensuring compliance with Trust and school policies and procedures, employment and education legislation and best practice, as well as promoting effective employee relations

MAIN DUTIES AND RESPONSIBILITIES

HR

● Lead on the management of all HR, employment and employee matters for the school.

● Advise line managers on policy implementation.

● Coach and support line managers to develop their people management skills across a range of HR activities.

● Lead on ensuring data retention of staff and candidate data is kept in line with policy and GDPR.

● Understand the multiple variations of terms and conditions of staff driven by TUPE and ensure compliance.

● To be responsible for the coordination and production of letters of appointments and contracts to allemployees including carrying out relevant employment vetting checks, to include:

● DBS

● medical clearance

● right to work

● qualifications

● references

● Lead on holding and keeping the schools SCR up to date and in line with national guidance and Ofstedrequirements.

● Meet with Ofsted inspectors during inspections and be accountable to them and the Headteacher forensuring the school continues to have an accurate SCR.

● To be responsible for implementing the induction process for all new staff, governors and visitors; thisincludes organising vetting checks, arranging IT logins, issuing ID badges.

● To be responsible for organising probationary review meetings for all staff and 5-year service letters for allsupport staff.

● To ensure that all staff personnel details are included in individual secure personnel files and the school’sHR portal is fully maintained. This includes compiling the Workforce Census.

● Oversee and manage staff attendance procedures, to include,

● issuing leave of absence forms as per School’s procedures;

● ensuring Fit for Work certificates are sent in by the absent staff member;

● logging all absences onto NEO People and for payroll purposes;

● compile statistical absence reports as required;

● ensure effective absence management and occupational health procedures are in place;

● support line managers in absence management and promoting staff wellbeing;

● monitoring absence records and ensuring procedures are following to instigate different stages of theprocedures in due course;

● organise and oversee return to work meetings and formal stage meeting are completed, ensuring linemanagers are following the procedures and produce letters as per GLT templates;

● process Occupational Health referrals, monitor progress and arrange Independent Medical

Assessments (IMA) if necessary, and; ensure there is a consistent and regular line of communicationwith all absent colleagues.

● Monitor and record annual leave and holiday working for all support staff on 52-week contracts.

● Coordinate and liaise with the appropriate member of SLT to ensure the successful induction of EarlyCareers Teachers (ECT).

● To be responsible for processing statistical information from the school's database system/s for personnelmatters, such as payroll and staff details as requested by the Greenshaw Learning Trust.

Employee Relations

● Attend informal and formal meetings in an advisory capacity, supporting the meeting Chair.

● Maintain comprehensive records in line with policy and legislation to ensure the Trust is able to defend itsposition at an Employment Tribunal if necessary.

● Establish and maintain excellent working relationships with agreed Trade Union Representatives within theschool.

● Keep up to date with relevant employment law and GLT policies and procedures.

● Actively contribute to organisational change efforts such as restructuring, redundancy and TUPE inconjunction with Regional HR Partners.

Recruitment

● Manage the recruitment process for internal and external recruitment liaising with SLT to develop job

descriptions and person specifications to meet School and legislative requirements.

● Manage and maintain relationships with recruitment agencies for the provision of temporary and supplystaff where needed.

● Oversee and manage the vetting and induction of supply staff to ensure safeguarding is met.

● Ensure all aspects of Safer Recruitment are adhered to with structured systems in place to recordappropriately.

● To manage the administration relating to recruitment, to include:

● Advertisements

● co-ordinating applications

● short-listing procedures

● interview arrangements

● safer recruitment matters

● vetting and barring checks

● reference requests

● be the first point of contact for all prospective candidates

Payroll and Pensions

● To be responsible for the management of payroll and pensions for the School’s directly employed staff.

● To oversee the Teachers Pensions portal and carry out tasks assigned by Teachers Pensions and requestedby GLT HR.

● Ensure that all staff (permanent, temporary and casual) are paid in accordance with their agreed pay andconditions.

● Prepare monthly returns including:

● New starters, contract changes and leavers

● additional hours (overtime & additional payments)

● sickness deductions

● maternity and paternity pay

● deductions for salary sacrifice schemes

● changes in personal details

● salary sacrifice deductions

● Checking the salary report for accuracy, and correcting where necessary liaising with staff onsalary changes.

● Reconcile the monthly payroll figures and ensure payments are allocated to correct budgets.

● Support the Finance Analyst to maintain accurate staffing salary budgets.

● Submit relevant data to the TPS/LGPS in accordance with the Service Level Agreement withthe school and the Greenshaw Learning Trust.

● Administer the annual pay review process for both teaching and support staff

Staff Training

● Coordinate the performance management process for support and teaching staff to ensure that meetingsand relevant supporting paperwork are completed within the appraisal timescale.

● Coordinate staff training needs following the appraisal cycle for all staff and maintain the staff trainingrecords to include all training on a regular basis.

● Be responsible for ensuring that all staff have completed the Educare training modules relevant to theirrole, as defined by the Greenshaw Learning Trust.

Other responsibilities

● Undertake projects as assigned by the Headteacher and/or Regional HR Manager ensuring agreedoutcomes are delivered in a timely manner

● To undertake any other similar duties as reasonably directed by the Headteacher and Regional HR Partner

What the school offers its staff

We can offer you:

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• Eligibility for Teacher Art Pass (teaching staff only)
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Green car scheme
• Being part of a great team and expanding organisation

Further details about the role

Please download the recruitment pack for further information.

Closing date for receipt of applications is Sunday 15th June 2025. The role is due to commence from 1st September 2025. Interviews will be held on Thursday 19th June 2025. Early applications are encouraged as we reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Follow us onFacebook,X,andLinkedin. Further details can be found on our careers page.

Commitment to safeguarding

Greenshaw Learning Trust are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment. The successful applicant will be subject to an Enhanced DBS and barred list check.

Applying for the job

Apply for the job by following the link below.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Additional documents

If you need these documents in an accessible format, please contact the school.

Gloucester Academy_Recruitment Pack - HR Officer - May 2025.pdf - 845 KB (opens in new tab)

GLT Recruitment Brochure - Why you should work for GLT.pdf - 4.31 MB (opens in new tab)

About Gloucester Academy

• School type: Academy, ages 11 to 16
• Education phase: Secondary
• School size: 894 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Gloucester Academy website
• Email address: cosment@gloucesteracademy.co.uk
• Phone number: 01452 428819
• See more jobs: teaching-vacancies.service.gov.uk/organisations/gloucester-academy-gloucester

Secondary School

Arranging a visit to Gloucester Academy

To arrange a visit and increase the chance of a successful application email cosment@gloucesteracademy.co.uk.

School location

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