Key Stage 4 Administrator

Malbank School and Sixth Form College, Nantwich, Cheshire, CW5 5HD

14 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  25 June 2026 at 12pm (midday)

• Date listed

  11 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week (Mon-Fri), term time plus INSET days (39 weeks per year)
• Contract type: Permanent
• Full-time equivalent salary: Grade 4 (Actual salary £22,074)

What skills and experience we're looking for

Main Responsibilities

Administrative Support

• Provide comprehensive administrative support to the Key Stage 4 pastoral and leadership team.
• Produce correspondence, letters and other documentation as required.
• Maintain accurate student records and ensure information is updated promptly on school systems.
• Support the administration of behaviour, attendance, rewards and intervention processes.

Attendance and Student Support

• Monitor daily attendance and punctuality, including contacting parents/carers regarding student absence.
• Support attendance improvement initiatives and maintain accurate attendance records.
• Liaise with students, parents/carers and staff regarding attendance concerns and follow-up actions.
• Assist with the administration of pastoral interventions, behaviour reports and student support programmes.
• Support students accessing the Key Stage office and direct them to appropriate staff where required.

Communication and Engagement

• Act as a professional first point of contact for parents, students, visitors and external agencies.
• Build positive relationships with families and support effective communication between home and school.
• Respond to enquiries in a timely and professional manner.
• Support the organisation and administration of key school events including Parents' Evenings, Results Days, Awards Evenings and transition activities.

General Responsibilities

• Work collaboratively with teaching and support staff to promote positive outcomes for students.
• Maintain confidentiality and handle sensitive information appropriately.
• Undertake training and professional development as required.
• Carry out other duties commensurate with the grade of the post as reasonably requested by the Headteacher.

Person Specification

Essential Skills and Experience

• Experience of working in an administrative role.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong IT skills, including Microsoft Office applications and database systems.
• Excellent written and verbal communication skills.
• Ability to work accurately with a high level of attention to detail.
• Ability to work effectively both independently and as part of a team.
• Experience of dealing with confidential and sensitive information.

Personal Qualities

• Professional, approachable and resilient.
• Calm and confident under pressure.
• Empathetic and able to build positive relationships with young people.
• Flexible and proactive approach to work.
• Reliable, trustworthy and committed to high standards.
• Strong commitment to safeguarding and promoting the welfare of children and young people.
• Supportive of the school's values, ethos and inclusive culture.

Desirable

• Previous experience working in a school environment.
• Knowledge of school management information systems such as SIMs.
• Experience of attendance, behaviour or pastoral administration.

What the school offers its staff

Rewards and Benefits

Our people are at the heart of our success. We recognise that every school and every individual is of equal importance, we respect and have tolerance of all, and we ensure that everyone feels known, appreciated and valued.

We have developed a strong culture of collaboration and best practice, investing in our staff with support, coaching, mentoring and a wide range of top-quality training programmes at every level.

You will have opportunities to learn from colleagues who are highly experienced, knowledgeable, and committed education practitioners to support your development and career with the trust.

You will have the autonomy to evolve your school’s vision, values, performance and culture, but you will never be alone, you will have continuous support from the wider trust.

You will also have full access to our rewards package:

Learning and development

We offer a wide range of training and development opportunities including structured qualifications, and you will be able to access support, coaching and mentoring by senior members of staff from across the trust.

Competitive pension scheme

Teaching and School leadership staff are part of the Teachers' Pension Scheme (TPS). You receive a guaranteed pension through the Teachers’ Pension Scheme. This is a defined benefit scheme, via a career average arrangement; benefits are accrued each year based on 1/57th of your pensionable salary including overtime.

Employee Assistance Programme

We have partnered with Legal and General to offer free and confidential to advice to our staff. This is available 24 hours, 7 days per week for you and your immediate family. Some of the services include support with family, financial information, legal advice, stress and anxiety, and bereavement. You will also have access to structured counselling sessions.

Flexible working

We offer various flexible working arrangements, and all staff are encouraged to submit applications for flexible working to suit their individual circumstances.

Discounts on shopping, leisure, and travel

Through our Legal and General EAP our staff have access to a wide range of offers and discounts on high street and supermarket shopping, leisure facilities such as cinema and gym, and travel options such as holidays and hotel stays.

Reduced gym membership at ‘The Barony’ fitness centre in Nantwich.

Flu vaccinations

All staff have the option to access their annual flu vaccination via a local pharmacy.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Malbank School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced DBS Disclosure.

Further information and the online application form can be found on the school’s website.

Please note that we may hold interviews as and when applications are received, and this job may be withdrawn without notice.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

KS4 admin advert - 2026 (002).docx - 17.2 KB (opens in new tab)

About Malbank School and Sixth Form College

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: Up to 1384 pupils
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Malbank School and Sixth Form College website
• Email address: n.clarkson@thecornoviitrust.org
• Phone number: 01270 629289
• See more jobs: teaching-vacancies.service.gov.uk/organisations/malbank-school-and-sixth-form-college-nantwich

Arranging a visit to Malbank School and Sixth Form College

To arrange a visit and increase the chance of a successful application email n.clarkson@thecornoviitrust.org.

School location

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