LCW Maths Hub Administrator
Fox Primary School, London, W8 7PP30 days remaining to apply
Job start date
1 September 2026
Closing date
12 June 2026 at 9am
Date listed
13 May 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time: Monday to Friday, 36 hours a week Working hours are open for discussion. Term time only working (39 weeks per year) at daily rate of £150.00
Contract type
- Fixed term - From 1st September 2026 – 23rd July 2027
Hourly rate
- £150 per day
What skills and experience we're looking for
Main Purpose of the Job:
The Maths Hub Administrator is responsible for supporting the effective planning, coordination and delivery of the LCW Maths Hub programme. The contractor will provide administrative and logistical support to the Maths Hub’s leadership and management team across multiple functions, ensuring accurate data management, facilitation of internal and external communication and contributing to the successful execution of projects, events and initiatives.
Main Responsibilities:
1. Data Management and Systems
- Maintain and update internal data systems, spreadsheets and databases to ensure accuracy and consistency.
- Collect and process participant or stakeholder information as required by the Maths Hub.
- Upload and organise project documentation across appropriate digital platforms.
- Monitor data completion, follow up on missing information and ensure compliance with data protocols.
- Track and report on participation, engagement and other key project metrics.
2. Event and Diary Coordination
- Coordinate all Maths Hub Work Group (WG) session logistics including scheduling, location booking and participant communications.
- Manage the Maths Hub’s leadership and management team’s diaries, including scheduling meetings and monitoring key milestones.
- Monitor attendance at national and local training days and facilitate follow-up on missed sessions.
- Organise and manage the Maths Hub’s local community days (approximately 3 per year), including attendee confirmation, catering, evaluation forms and post-event communication.
- Plan and support wider engagement events such as conferences, open mornings and training days.
- Schedule and organise the LCW Maths Hub’s strategic board meetings (3 per annum), including invitations, logistics and minute-taking.
- Set up and manage online meetings (e.g., via Zoom) where required.
- Arrange interviews and support recruitment processes for new participants in hub programmes.
3. Work Group Coordination
- Maintain the online communication portal (Basecamp) for all of the Maths Hub’s work groups including dates, attendance trackers and work groups participants.
- Send timely session reminders with full session details and work group tasks to participants.
- Provide administrative and logistical support to Work Group Leads (WGLs), including reminders and resource setup.
- Create and maintain systems: participant attendance trackers, evaluation forms and impact journals based on provided templates.
- Manage applications, respond to queries and requests for information and update databases to monitor the schools which the Maths Hub is currently working with or not working with.
- Support work group recruitment: chase and process commitment agreements, send confirmations and communicate session details.
- Track and collate attendance for all Work Groups
- Disseminate evaluation and impact surveys, ensuring responses are collected and uploaded appropriately.
4. Marketing, Communications and Recruitment
- Collect testimonials and quotes from Work Group Leads and participants for use on social media platforms.
- Support participant recruitment by ensuring accurate contact data is maintained in databases.
- Support the Marketing and Communication Administrator in the distribution of key communications and marketing material.
5. Finance and Procurement
- Order catering, resources and materials for events following organisational procurement protocols.
- Send and follow up on Service Level Agreements (SLAs)/Contracts for services on behalf of the LCW Maths Hub.
- Work with the Maths Hub Project Manager to coordinate funding claims from participant schools.
- Send reminders regarding invoicing and expense claims.
Essential Knowledge, Experience and Skills
- Strong administrative and organisational skills.
- High level of attention to detail and accuracy in data management.
- Proficient in Microsoft Excel, Google Sheets and cloud-based collaboration tools.
- Confident communicator with good written and verbal skills.
- Ability to multitask and prioritise workload effectively.
- Experience coordinating events or managing diaries.
Desirable Knowledge, Experience and Skills
- Experience in the education sector or supporting professional development programmes.
- Familiarity with GDPR and data protection best practices.
What the school offers its staff
The Maths Hubs Programme is a national network of 40 school-led hubs across England, funded by the Department for Education. It supports all state schools and colleges with free professional development, collaboration and leadership opportunities, aiming to improve mathematics teaching through mastery approaches, shared expertise and sustained practice change. Fox Primary school, part of the Fox Federation, is one of 40 lead schools for Maths Hubs. It is the lead school for the London Central and West Maths Hub (LCW Maths Hub), which provides support to state schools and colleges across 7 boroughs of West London.
Flexible working opportunities
36 hours per week, with flexibility over how these hours are arranged (e.g. four longer days or five shorter days), subject to agreement.
This role is a remote working role. There may be some requirement to attend in person sessions.
Further information about the job
Interview Date: w/c 15th June 2026
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please complete the online application.
CVs will not be accepted for this application.
Apply for this jobAdditional documents
If you need these documents in an accessible format, please contact the school.
About Fox Primary School
- School type
- Local authority maintained schools, ages 4 to 11
- Education phase
- Primary school
- School size
- 415 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Fox Primary School website
- Email address
- hr@foxfederation.co.uk
Fox Federation is a passionate community of five schools and a nursery working collaboratively to ensure equal access to consistent, excellent education for all pupils. Our schools are Fox Primary School in Notting Hill Gate, Ashburnham Community School in Chelsea, Park Walk in Chelsea, Avondale Park Primary School & St Anne’s Nursery in North Kensington and Avonmore Primary School in Kensington Olympia.
Our schools are nurturing places to work, committed to innovation and have high academic standards. Teachers who join our team are supported to grow and develop outstanding practice through exceptional CPD and support from a warm, passionate team of dedicated teachers and leaders.
School location
Similar jobs nearby
Governance Manager for the Primary Advantage Federation
Holy Trinity Church of England Primary School
Beechwood Road, London, E8 3DY
Get a job alert when similar jobs are listed
Find more school jobs in London