Office Administration

Abbey Catholic Primary School, Birmingham, West Midlands, B23 6QL

14 days remaining to apply

• Start date details

  asap

• Closing date

  14 October 2026 at 12pm (midday)

• Date listed

  29 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: £25,614.00 - £27,709.00 Annually (FTE)

Office Administration job summary

The St John Paul II Multi Academy is a highly successful Catholic Multi Academy encompassing twelve Primary Schools and two Secondary Schools. Our schools are located in the northern area of Birmingham.

The ethos of St John Paul II Multi Academy is Catholic and was founded by the Catholic Church to provide education for children of Catholic families. As a Catholic multi academy, we aim to provide a Catholic education for all our pupils. As a Catholic multi academy, Catholic doctrine and practice permeate every aspect of every one of our school’s activities. It is essential that the Catholic character of the school’s education be fully supported by all staff within the multi academy. We therefore hope that all staff will give their full, unreserved and positive support for the aims and ethos of the St John Paul II Multi Academy.

We have an excellent opportunity for an enthusiastic individual to join our supportive, creative and dynamic team as an Office Administration Assistant at Abbey Catholic Primary School.

Job Summary

The School Office Administration Assistant is the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school the receptionist should be welcoming, personable, helpful and able to represent the School in a professional and friendly manner. In addition it is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach to work, as no two days are the same.

Duties and Responsibilities - Reception

To be a point of contact for both telephone and face to face enquiries, taking messages where required.

To ensure school security arrangements are always complied with, including the issue of visitor’s badges and completion of visitor signing in system.

To provide hospitality for visitors to the school.

Deal with internal and external telephone calls in an appropriate manner, filtering calls as necessary, taking messages as required.

Ensure security procedures are followed for all visitors.

Pupil Attendance and admissions

Deal with the distribution of Royal Mail post.

Receive and accept courier deliveries according to office procedures and assist with checking and distributing to relevant departments.

Make phone calls to parents, outside agencies and the LA following all office procedures on confidentiality.

Ensure the tidiness and general appearance of the Reception Office.

To undertake clerical duties as required, such as letters, emails.

To assist in the preparation and maintenance of the manual and computerised pupil data records.

To assist with the monitoring and maintenance of stock and order supplies as necessary.

To undertake filing and photocopying as required.

To administer first aid and medicine to pupils as required, in keeping with the school’s policy and order first aid supplies as necessary.

To liaise with parents regarding pupils’ sickness/injury.

Complete processes for preparing letters and documents for posting.
Assist staff with administration tasks as required.
Photocopying documents as required.
To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.

Post Holders will have a commitment to Safeguarding Children, ensuring awareness of the school policy and procedures with regard to Child Protection.

Any other duties as commensurate with the grade in order to ensure the smooth running of the school.

Person Specification

Job Title: School Receptionist Grade:2

Knowledge
Computer literate with knowledge of Microsoft Office package.
E-mail, Excel, Publisher, PowerPoint and the Internet.
Awareness of the role of a receptionist.
Knowledge of SIMS modules.
Skills and Abilities
Able to demonstrate a good standard of written and spoken English and numeracy skills.
Able to use a telephone.
Able to use photocopying and reprographic equipment.
Able to provide a high standard of clerical support.
Able to liaise and communicate effectively with other departments and external bodies at all levels.
Able to communicate with children and parents.
Able to communicate effectively with other team members.
Able to meet tight deadlines.
Able to systematically process callers, enquirers, work requests and cope with interruptions.
Have a flexible approach and willingness to offer help.
Able to provide support in other areas when required.
First Aid qualification desirable.
Experience
Experience in reception duties, filing and dealing with post distribution.
Working within a team environment.
Working with young people

The use of computers for word-processing and other office equipment.

Educational
A sound educational background.
Special Requirements
A criminal record disclosure will be required prior to appointment.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Abbey Catholic Primary School

• Organisation type: Academy, Roman Catholic, ages 4 to 11
• Education phase: Primary school
• Size: 419 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: Abbey Catholic Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/abbey-catholic-primary-school-birmingham

School location

Get a job alert when similar jobs are listed

Find more school jobs in Birmingham and West Midlands