Office Administrative Assistant

Fern Hill Primary School, Kingston upon Thames, Surrey, KT2 5PE

2 days remaining to apply

• Start date details

  September 2025

• Closing date

  16 July 2025 at 12pm (midday)

• Date listed

  11 July 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,559.11 - £25,260.65 Annually (Actual) Grade C (Point 3-5, dependent on experience) pro rata gross per annum, 36 hours per week - Monday/Tuesday/Thursday 8.15am-4.15pm/Wednesday 8.00am-5.00pm/Friday 9.00am-2.30pm (30 min unpaid lunch break) term time only (including Inset Days)

Office Administrative Assistant job summary

Fern Hill is a warm and friendly, purposeful school, where everybody matters and everybody cares. We aim to make sure that every individual feels happy, secure and valued. Children are at the heart of all we do and we work hard to ensure that every child fulfils their potential.

Fern Hill Primary School is seeking a proactive, organised, and friendly Office Administrative Assistant to be a vital part of our school’s busy front office. This permanent, term-time only role is an exciting opportunity to contribute to the smooth day-to-day operations of our school and support our pupils, staff, and families.

As the first point of contact, you will be a key ambassador for Fern Hill—greeting pupils, parents, staff, and visitors with warmth and professionalism, and ensuring our front office reflects the positive, supportive ethos of our school.

We invite applications from candidates with the following attributes for this role:

• Highly organised and excellent communication skills.

• Able to work under pressure whilst maintaining accuracy.

• A team worker who is always ready to assist wherever possible.

• Uphold the school's values and be happy to play a full part in the life of our school.

• Ensure that children receive an outstanding educational experience.

We Offer:

• A hard-working, dedicated and supportive team.

• A strong culture pf personal professional development.

• Happy and enthusiastic pupils.

• A friendly, welcoming school with friendly and supportive parents and governors.

• Employee Assistance Programme.

Further details of the role are available on the Job Description and Person Specification.

Early applications are welcomed, and we reserve the right to appoint before the closing date if we find a suitable candidate.

Closing date for applications: Noon, Wednesday 16th July 2025

Interviews to be held: Friday 18th July 2025

This post is subject to an enhanced DBS check.

Equal Opportunities

At Fern Hill, we believe that diversity enriches our school community and enhances the educational experience for all. We are committed to creating an inclusive environment that respects and celebrates the unique background, perspectives and talents of our staff and pupils. We welcome applicants from all walks of life and are dedicated to providing equal opportunities for everyone. Join us in fostering a culture of diversity and inclusion where every individual is valued and empowered to thrive.

Safer Recruitment

Fern Hill Primary School is committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and undergo appropriate checks, including enhanced DBS checks (with a barred list check for regulated activity), checks with past employers and eligibility to work in the UK. Identity and qualification documents will be checked prior to any offer being made.

Application form

Please review the Person Specification for the post and ensure that your personal statement reflects on how you meet these requirements in no more than 2 pages of A4. You should complete the attached application form. We regret that we cannot accept applications that are not made on the official application form. Please make sure that you complete your contact details, including email address, and the names and contact details of two referees.

Shortlisting

Candidates who best meet the Person Specification will be invited to an interview via email.

References

We request two references for all candidates and will contact your referees if you are shortlisted. One referee should be your current or last employer.

Data Protection

The information you have provided will be stored on the school’s secure database and will only be used to process your application. It will not be passed to any other organisation.

We look forward to receiving your application.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Fern Hill Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 671 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Fern Hill Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/fern-hill-primary-school-kingston-upon-thames

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