Office Administrator and Receptionist
Moorland Primary School, Milton Keynes, Buckinghamshire, MK6 4ND11 days remaining to apply
Start date details
1st September 2026
Closing date
14 August 2026 at 12pm (midday)
Date listed
3 August 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £21,333.12 - £21,333.12 Annually (Actual)
Office Administrator and Receptionist job summary
Moorland Primary School is a nurturing, inclusive and ambitious school at the heart of its community. We are proud of our strong relationships, high expectations and unwavering commitment to ensuring every child feels safe, valued and successful.
As part of Campfire Education Trust, we benefit from a strong collaborative network of schools committed to excellence, inclusion and continuous improvement. Staff at Moorland are supported through high-quality professional development, collaboration across the Trust and opportunities to share and develop best practice alongside colleagues from other schools.
At Moorland, we recognise that every interaction contributes to a child's experience of school. Our office is often the first point of contact for families and visitors, and we believe that a warm welcome, excellent organisation and outstanding customer service are fundamental to creating a positive school community. We are committed to working in partnership with our families and ensuring that every visitor and caller experiences the caring and professional ethos that defines Moorland.
We are seeking a friendly, organised and highly professional Office Administrator to join our dedicated team. This is an exciting opportunity for someone who enjoys working with people, thrives in a busy environment and takes pride in providing an efficient and welcoming front-of-house service.
The successful candidate will play a key role in the day-to-day running of the school office, supporting pupils, families and staff while ensuring administrative systems run smoothly and efficiently. You will be the welcoming face and voice of Moorland, demonstrating professionalism, discretion and a genuine commitment to delivering excellent service. You will share our belief that every child deserves the very best and understand that the work of the school office plays an essential role in helping children feel safe, valued and ready to learn
Job detailsSalary: Grade range C, point 6. Actual £21,333.12
Hours: 35 hours a week, 39 weeks a year (Term time)
Contract type: Permanent
Reporting to: School Operations Manager
Start date: September 2026
Main purpose
The administrative assistant/officer is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.
Duties and responsibilities
General administration
Update manual and computerised record/information systems
Update and maintain the school calendar
Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents and carers
Report any issues with the school’s IT systems
Organise and distribute incoming and outgoing post
Provide administrative support to staff as needed
Book training courses for all staff
Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Attendance administration
Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed
Reception
Greet all visitors, parents, pupils, and contractors in a friendly and professional manner, ensuring they follow safeguarding protocols.
Answer telephone calls and respond to email and face-to-face enquiries in a timely and courteous manner.
Manage the school entry system and visitor log, issuing badges and monitoring sign-ins.
Handle deliveries and post, including distribution to staff.
Safeguarding
Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures
Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures
Written communication
Write and send email responses that are professional and uphold the school’s vision and values
Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders
Assist with marketing and promoting the school
Other areas of responsibility
Read and follow the relevant school policies
Undertake training required to develop in the role
Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
Contribute to the safety of children and young people and protect them from harm.
Deadline for application: Friday 14th August 2026
Interview: Monday 17th August 2026
We reserve the right to close this vacancy early should we receive the right applicant for the role, please ensure you apply as soon as possible if you are interested in this vacancy
Further information about the job
Commitment to safeguarding
Children have a right to be cared for and protected, protecting them is everyone’s responsibility. Here at Moorland Primary School we have a duty of care to ensure that all users of the school are kept safe from harm. We have an ethos in which children and adults can feel safe, are valued, respected, and listened to. We will never lose sight of the needs of individual children and the duty to take action to safeguard them.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Moorland Primary School
- Organisation type
- Academy, ages 3 to 11
- Education phase
- Primary school
- Size
- 194 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
We are a thriving primary school providing education for children aged 3 to 11 years old. We work closely with our local Family Centres and a range of other external agencies to ensure that we can support all our children and families as best as we can. We are a friendly, nurturing school and work in partnership with parents and carers to provide an excellent education in a secure, stimulating environment.
We truly believe that "Together we can"
We have developed seven core values for our Moorland community. These are our RESPECT Values of Resilience, Empathy, Self- Awareness, Passion, Excellence, Communication and Teamwork. We believe that a happy child is a successful one, so we are working hard to design a curriculum that is adventurous, challenging and enjoyable. We are committed to ensuring that every child feels valued and we will always aim to provide high quality learning opportunities to enable every child to succeed and become passionate and resilient learners.
School location
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