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Office Administrator
Christ Church Church of England Primary School, Weston-super-Mare, Somerset, BS23 3AF11 days remaining to apply
Start date details
As soon as possible
Closing date
22 September 2025 at 12pm (midday)
Date listed
11 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 35 hours per week Monday to Friday, term time only + 5 INSET Days
Contract type
- Fixed term - ASAP to 31st August 2026 - Maternity or parental leave cover
Pay scale
- JG5 SCP 12 – 17 (£28,598 to £31,022)
What skills and experience we're looking for
Job Purpose:
- To be an ambassador for the school when meeting parents and other visitors.
- To provide administrative duties to support the efficient day to day running of the school office.
- To provide a friendly and positive first point of contact to the school.
- To fulfil their job description, and to ensure they have read, understood and follow all safeguarding guidance including the Safeguarding Policy, Keeping Children Safe in Education: Information for all school and college staff (from Working Together document) and the Guidance for Safer Working Practice for Adults who work with Children and Young People.
Key Duties and Responsibilities
The post holder may be requested to undertake any but not necessarily all of the following duties. Duties required will be directed by the School Administrator, according to the school’s needs.
Reception
1. Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner and providing hospitality for visitors.
2. To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges
3. To look after the school office and reception area ensuring that they are welcoming and tidy.
General administration
4. To undertake general office duties e.g. telephone calls, emails, ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly; dealing with incoming and outgoing post, maintaining the school diary, coordinating school dinner order, liaising with the kitchen/parents, co-ordination of school visits, collation of invoices etc.
Compliance, Data Management and Statutory Returns
5. To assist with the maintenance and update of the school Management Information System and other online data storage, including producing reports when required.
6. Ensure statutory returns are completed in a timely and accurate manner.
Admissions, Attendance and Safeguarding
7. To support attendance monitoring; follow up on pupil absences daily with parents, liaising with teachers and recording information on the MIS.
8. Administrate user access on Safeguard, GDPR and National College.
9. Maintain the Single Central Record, ensure all statutory safeguarding returns are made in a timely manner (e.g. school employee leaver records);
10. To assist with school admissions administration, under the direction of the School Administrator.
11. To provide admin support to the Headteacher and other teachers, as required.
Marketing, publicity and communications:
12. To update and maintain the school website, prepare newsletter and other publicity, including school social media (Facebook, etc).
13. Support the school’s use of Office 365, Teams etc; ensuring there are efficient internal communications.
Health and Safety
14. To act as Appointed Person for first-aid, to be provide first aid support as Emergency First Aid at Work first-aider.
15. To be a fire warden/marshal.
GENERAL PROFESSIONAL DUTIES:
1. To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the School as outlined in the school’s Safeguarding and Child Protection Policy
2. To recognise health and safety is a responsibility of every employee, to take reasonable care of self, pupils and others and to comply with the school’s Health and Safety Policy and any school-specific procedures and rules that apply to this role
3. To respect the confidentiality of personal information, including that of pupils, staff and families, and to ensure the confidentiality of information received.
What the school offers its staff
Christ Church School is an exciting and dynamic place to work. We can offer the successful candidate:
- A friendly and skilled team of colleagues committed to providing a quality education to our pupils
- Highly supportive, governors, parents and fantastic pupils
- A ‘Good’ school as evidenced by Ofsted in its most recent inspection
- Opportunities for staff development and training
- An exciting and broad curriculum with up-to-date researched based pedagogy
- A warm Christian ethos
- An inclusive and supportive environment.
Further information about the job
Commitment to safeguarding
https://www.kaleidoscopemat.co.uk/uploads/9/4/7/2/94728976/safeguarding_policy_kmat_2023.pdf
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Christ Church Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 207 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Christ Church Church of England Primary School website
- Email address
- office@christchurchprimaryschool.org
- Phone number
- 01934 620738
We understand that you expect nothing less than the very best for your child. We have that same expectation too; indeed, we make no apologies in our stated aim to become the best school in Weston-super-Mare! Success breeds success we feel, and that energy can be felt throughout our school.
At Christ Church we pride ourselves in being a community of learners. It is a school where we make time for children, listen to their needs, hopes and fears and support them in becoming effective, ambitious and successful adults. We believe that learning is a life-long process and that belief informs all that we do. Ours is a school where relationships are strong, and this enables children to have a safe platform from which to explore their ideas, take risks and develop their understanding of the world.
Arranging a visit to Christ Church Church of England Primary School
To arrange a visit and increase the chance of a successful application email office@christchurchprimaryschool.org.
School location
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