Office Administrator

Evolve Academy, London, SE11 4AX

19 days remaining to apply

• Start date details

  Jan 2027 ( Earlier if available)

• Closing date

  31 October 2026 at 11:59pm

• Date listed

  12 October 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £33,036.00 Annually (FTE)

Office Administrator job summary

This job description describes in general terms the normal duties which the post-holder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.

Specific duties:

Welfare

To administer first aid and medicine to pupils as required, in keeping with the school’s policy and order first aid supplies as necessary

To liaise with parents regarding pupils’ sickness/injury

To assist with visits from the school nurse, dentist etc

To assist with the general welfare of pupils-including checking and recording pupil absence daily, sending attendance data to schools and other agencies and informing Social Care of pupil absence

Reception

To be a point of contact for both telephone and face to face enquiries and take messages where appropriate, passing them to the relevant person in a timely way

To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing of the visitor’s book.

To accept and sign for deliveries as appropriate.

To accept and sign for exam board deliveries and process following JCQ regulations

To provide hospitality for visitors to the school

Clerical

Create, maintain and distribute registers.

Update SIMS details regularly and accurately

To undertake clerical duties arising from school meals provision.

To be responsible for the preparation and maintenance of the manual and computerised pupil data records.

To assist with the monitoring and maintenance of stock and order supplies as necessary.

To provide general clerical support as required, including the preparation of powerpoints, word documents, publisher documents & excel

To undertake filing and photocopying as required

To undertake word processing as required.

Updating and using ParentMail as necessary

Maintaining and updating the twitter account and the website

To provide clerical support as require, including the preparation of powerpoint, word documents, publisher documents, excel

Finance

To order and maintain school uniform stocks, liaising and selling to parents as necessary

To create and raise Purchase Orders

To track order sent to the finance team

To order and distribute Free School Meal vouchers

If cash is used (in exceptional circumstances), it should be handled and stored securely with use of the receipt book

General

To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.

The Academy Council is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

Trust

Promote the Trust’s core themes of working with vulnerable young people and helping them to flourish.

Promote the safeguarding and welfare of children and young people.

Comply with the Trust’s policies and procedures (e.g. equal opportunities and health and safety).

Ensure high standards of behaviour and dress are maintained.

Attend Trust/academy briefings, meetings and events as required by your line manager or the Headteacher

Additional Duties

You may be required to carry out additional duties, as the Head Teacher may reasonably request, which are commensurate with the post.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Evolve Academy

• Organisation type: Academy, ages 5 to 16
• Size: 71 pupils enrolled
• Age range: 5 to 16
• Ofsted report: View Ofsted report
• Website: Evolve Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/evolve-academy-london

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