Office Administrator for Student Data and Exams

Lord Grey Academy, Milton Keynes, Buckinghamshire, MK3 6EW

3 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  13 July 2026 at 9am

• Date listed

  10 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Wednesday, Thursdays & Fridays: 9:00am - 2:00pm (flexibility required during exam periods) 15 hours per week
• Contract type: Fixed term - 1 academic year (01.09.2026 - 31.08.2027) - Maternity or parental leave cover
• Actual salary: Actual starting salary: £8,867 per annum

What skills and experience we're looking for

Advertisement

Office Administrator

Fixed Term Contract 1 September 2026 to 31 August 2027 - Part time - 3 Days per week

Wednesday, Thursdays & Fridays: 9:00am - 2:00pm

(flexibility required during exam periods)

15 hours per week

40 weeks per year - Term time plus 3 training days, plus another 3 days in Summer Holidays by agreement

Tove Learning Trust Band D, Point 3 - 4 FTE - £24,795 - £25,184

Actual starting salary: £8,867 per annum

We are looking to appoint a highly capable, meticulous, and proactive Office Administrator to join the Data and Exams Office at Lord Grey Academy for September 2026. This is a part-time, fixed-term contract for one academic year (1 September 2026 to 31 August 2027).

The primary purpose of this role is to provide vital additional capacity to our team in response to a high volume of Subject Access Requests (SARs) and Freedom of Information (FOI) requests. Working closely with our Data Protection Officer, you will take the lead on gathering, reviewing, and redacting sensitive legal and personal documentation in strict compliance with GDPR.

As a secondary purpose, this role will also provide crucial administrative coverage for a team member on maternity leave until March 2027, assisting with seasonal examination tasks and student data updates.

You will need to be flexible, especially around exam periods and able to prioritise a busy workload, have good communication skills and office skills. You will need to be ICT literate, particularly with Microsoft applications such as Word and Excel, and you will have experience of Google applications such as Google Docs, sheets, drive and email. You will enjoy working with people from varied backgrounds and cultures and be tactful and discreet, with the ability to maintain confidentiality at all times.

What the school offers its staff

Employee Benefits:

• Teacher & support staff pension schemes

• Continuous Professional development (CPD)

• Training School Alliance

• Networking opportunities

• Specsavers eyecare voucher

• Free Flu vaccine

• Employee Assistance Programme (EAP)

• Medicash - Health Cash Plan:

• 24/7 GP Appointments & prescription services

• Dental treatment

• Optical care

• Physiotherapy

• Skinvision - skin health tracker

• A range of essential healthcare expenses

• Exclusive discounts on shopping & travel

The Academy is committed to safeguarding children. The successful applicant will require an enhanced DBS check.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

A vacancy booklet, information for candidates booklet and the application form are available on the vacancies section of Lord Grey Academy’s website:

https://www.lordgrey.org.uk/vacancies/

Please note the application form and information for candidates booklet are available on the right hand side of the above link.

Completed application form and covering letter should be submitted to Human Resources at Lord Grey or emailed to hr@lordgrey.org.uk by 9am on Monday 13 July 2026. Interviews to be held Thursday 16 July 2026.

Only successfully short listed candidates will be contacted. CVs will not be accepted

The Academy is committed to safeguarding children. The successful applicant will require an enhanced DBS check.

Commitment to safeguarding

The Academy is committed to safeguarding children. The successful applicant will require an enhanced DBS check.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Booklet - Office Administrator - Student Data and Exams Office - July 2026.docx.pdf - 884 KB (opens in new tab)

About Lord Grey Academy

• Organisation type: Academy, ages 11 to 19
• Education phase: Secondary school
• Size: 1446 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• Website: Lord Grey Academy website
• Email address: hruser@lordgrey.org.uk
• Phone number: 01908626110
• See more jobs: teaching-vacancies.service.gov.uk/organisations/lord-grey-academy

Lord Grey Academy is an exciting and vibrant learning community where students enjoy great success in and outside of the classroom. Our Academy motto: Lord Grey Can is important to us as we prepare our students for successful adult lives in an increasingly competitive world.

Lord Grey Academy is popular and is the first choice school locally. We have a strong focus on academic achievement throughout the school and develop our young people to be independent and resilient learners. We are immensely proud of our inclusive ethos and of the positive relationships that we build with parents and the local community. We believe that all students can achieve.

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