Office Administrator

Lees Brook Academy, Derby, Derbyshire, DE21 4QX

6 days remaining to apply

• Job start date

  2 June 2025

• Closing date

  25 April 2025 at 9am

• Date listed

  10 April 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Full Time, Term Time Only.
• Contract type: Permanent
• Full-time equivalent salary: From £25,584 - £27,711 (FTE)

What skills and experience we're looking for

•Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhance the Academy's visibility and reputation.

•Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.

•Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.

•Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.

•Support the planning, allocating, and effective delivery of work experience programme, including building and maintaining relationships with employers to ensure smooth operations. Responsibilities also include developing and maintaining an employer database, answering queries via telephone, email, and in-person, and ensuring all statutory requirements regarding health and safety are met through thorough checks and reviews. Additionally, the role requires organising and collecting feedback from both employers and students to continually improve the programme.

•Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.

•Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate information and submitting appropriate correspondence. Collate information for reintegration meetings to support year leaders.

•Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the collation of necessary information for first aid investigations.

•Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;

•Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where possible, enforcing the correct safeguarding procedures are followed;

•Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.

•Supporting with officer cover where necessary;

•Enter and retrieve data related to students on the MIS database and other software packages as required.

•Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.

•The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.

What the school offers its staff

• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.

Applying for the job

Apply for the job by following the link below.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Lees Brook Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1095 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Lees Brook Academy website
• Email address: hr@archwaytrust.co.uk
• Phone number: 01332671723
• See more jobs: teaching-vacancies.service.gov.uk/organisations/lees-brook-community-school-derby

Lees Brook Community School is committed to working with pupils and their parents to enable each youngster to achieve success in all areas of life – academic, personal, physical, social;Raising standards of achievement, increasing access and widening participation in PE and Sport for everyone in our school, partner schools, wider community and Derby City;Changing the culture for learning in our community by raising self-esteem, recognising achievement, promoting pride within the local area and providing pathways for talented performers;Building a community for learning in which everyone (pupils, parents, staff, governors, and the wider community) sees learning as a life-long process for them to engage in.

At Lees Brook, we believe how we learn is as important as what we learn and the kind of person we each become matters as much as what we achieve. Each of us is responsible for our actions and our behaviour; each one of us has a right to feel safe, secure and free from bullying in school; each one of us has a right to learn and achieve at the highest level we are capable of. The way in which we deal with other people matters, so we should always treat other people as we would wish to be treated and we learn from our mistakes as well as our successes.

Lees Brook is a school that cares for the people within it. We have a uniquely inclusive school which allows everyone to succeed. Our safe, successful and positive learning community ensures that every student is able to fulfil their potential; but more than that, to also become well rounded young people who will go on and thrive in the world of work.

Mrs Z House - Headteacher

Arranging a visit to Lees Brook Academy

To arrange a visit and increase the chance of a successful application email hr@archwaytrust.co.uk.

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