Office Administrator

St James Catholic Primary School, Birmingham, West Midlands, B45 9BN

13 days remaining to apply

• Closing date

  16 September 2026 at 9am

• Date listed

  3 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £6,072.00 - £6,072.00 Annually (Actual)

Office Administrator job summary

VACANCY: Office Administrator

Required ASAP

10 hours per week TERM TIME ONLY

Grade 2: Actual Salary £6072

St James’ Catholic Primary School is a happy, successful primary school which is part of the Lumen Christi Catholic Multi Academy Company. The school has an excellent reputation as well as enjoying a strong partnership between the School and Parish community.

The School Standards Committee are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who is organised and will to support the smooth running of the school office.

The successful candidate will be:

Responsibilities

(This list is not exhaustive and may be amended to meet the needs of the school.)

• Act as the first point of contact for parents, visitors and other stakeholders, providing a professional and welcoming reception service.
• Deliver essential items to classrooms as required, including lunch boxes, water bottles, musical instruments and other pupil belongings.
• Answer incoming telephone calls, take accurate messages and ensure timely distribution to relevant staff members, in accordance with office procedures.
• Monitor the enquiry@ email inbox during working hours and respond to or forward correspondence as appropriate.
• Record daily school meal numbers and communicate accurate figures to the kitchen team.
• Print invoices received via enquiry@, process them following authorisation, and scan and forward approved invoices to the accounts team.
• Provide administrative support for school activities and events, including language clubs and special lunch events (e.g. Christmas, Easter and Census Day lunches), by distributing communications, collecting responses and liaising with the kitchen team.
• Contact parents/carers to follow up on unexplained pupil absences in line with school attendance procedures.
• Support the administration of after-school clubs, including monitoring bookings through ParentPay, confirming when clubs reach capacity and preparing attendance registers.
• Assist with the organisation and administration of the Reception milk order each half term.
• Undertake additional administrative and reception duties as required to support the effective operation of the school office.

We can offer:

A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.

Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.

Excitement and challenge with varied opportunities from our collaborative networking within the Lumen Christi MAC and local schools.

An Outstanding school (Ofsted September 2024, RE Section 48 May Inspection 2019)

Closing date :16th September 2026 9.00am

Interviews: Week beginning 21st September 2026

Applications should be returned to Claire Tullett - c.tullett@lumenchristi.org.uk

St James’ is part of Lumen Christi who are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to 2 satisfactory references, one being your latest employer/Head Teacher, (which will be requested prior to interview) an enhanced DBS check and prohibition check, online searches, medical, evidence of qualifications plus verification of the Right to Work (RTW) in the UK. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.

Please review our Safeguarding Policy Here

We are anequal opportunities employer, and determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: an enhanced DBS; Prohibition check; Childcare
Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. Shortlisted candidates will be
subject to online checks, in line with KCSiE Sept 2022.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St James Catholic Primary School

• Organisation type: Academy, Roman Catholic, ages 4 to 11
• Education phase: Primary school
• Size: 210 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: St James Catholic Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-james-catholic-primary-school

St James’ Catholic School is a thriving and vibrant one-form entry primary school in its community. Being a fully inclusive school, we value every individual and the contributions they make. We want our children to experience the pleasure of achieving personal academic successes, linked to a strong sense of morality and fairness, based on the teachings of Jesus Christ within our Christian faith. At the school’s last Section 48 inspection in May 2019, St James’ was judged to be an ‘Outstanding’ Catholic school.

‘The school’s mission, ‘In the loving peace, justice and joy of Jesus, we achieve,’ is at the heart of its daily life and is understood and put into practice by everyone in the community.’

Section 48 / May 2019

School location

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