Office Administrator
Wantage Primary Academy, Wantage, Oxfordshire, OX12 7GQ18 days remaining to apply
Job start date
1 September 2026
Closing date
26 June 2026 at 11:59pm
Date listed
8 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Fixed term
Full-time equivalent salary
- £24,796.00 - £26,403.00 Annually (FTE) NJC 3 – 7 (dependent on experience). Pro rata will be subject to hours. Paid for 44.65 weeks annual pay
Office Administrator job summary
About this Role
The office administrator will be a member of a small team, under the leadership and supervision of the Office & Finance Manager, and the Principal. They will work in the school office and will be the first point of contact for parents, children, practitioners and other visitors to the school. They will run the schools Breakfast Club.
Our school is a fantastic place to work. As part of a small Trust, we offer a range of benefits and CPD for our employees.
Please do email office@wantageprimaryacademy.org for a tour or more information about the role.
The role will be full time 5 days a week (Monday - Friday 7.30am - 4.00pm).
Role Specific: Breakfast Club Lead
Breakfast Club Supervision (7:40am - 8:30am)
Organise and supervise the daily Breakfast Club, ensuring a safe, welcoming, and positive environment for pupils before the start of the school day.
Prepare and serve breakfast in accordance with food hygiene and health and safety requirements.
Maintain accurate attendance records and ensure pupils are registered on arrival.
Promote positive behaviour and support pupils' social interaction and wellbeing.
Ensure safeguarding procedures are followed at all times and report any concerns in line with school policies.
Set up and clear away breakfast club resources, maintaining cleanliness and tidiness of the designated area.
Liaise with parents, carers, and school staff as required regarding pupil attendance and welfare.
Support the smooth transition of pupils from Breakfast Club to their classrooms at the start of the school day
Role Specific: Office Admin
Communication
To ensure the school office is organised and welcoming and sets the correct tone for the school, answering emails, phone calls and other correspondence.
To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as appropriate.
To ensure the school website and Facebook page is up to date and updated regularly, as appropriate.
General
To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as appropriate.
To support office manager to ensure all actions are met from audits, training and reviews
To manage own inbox diligently
To manage office inbox
MIS, pupil information and systems, including admissions
To use Arbor (our school’s MIS) to ensure smooth pupil transitions and to complete/ delegate administrative functions needed when pupils join or leave the school.
To maintain the information for pupils and ensure the school Management Information System is accurate and up to date at all times.
To manage clubs, trips, visits and parents’ evenings on Arbor
Finance
To organise parent-based invoices and/ or payments (via MIS) nursery and breakfast club, premises hire, clubs, trips etc and WCC
Systems and ordering
To support OFM to carry out the annual Website Audit
To support the Principal and staff to manage the ordering and stock levels of school supplies. To order from known suppliers, following policy and procedure
To support to organise pupil Flu vaccinations (annual task), Height and weight for Reception and Year 6 pupils (annual task), vision screening in Reception (annual task), School photos (annual task)
To monitor and ensure correct stocks of First Aid materials and administer First Aid to pupils.
Send out Newsletters (check and distribute)
Additional responsibilities:
Parental consent (walking home, tutoring)
Follow up on pupil absence
Liaise with Catering regarding new starters, school trips, menus, logins etc. Liaise with kitchen regarding distribution of bands and class lists.
Breakfast club and nursery lunch club registers - termly and as and when for ad hoc bookings
All menus (including Christmas dinner organisation)
Student update forms - annual checking with parents
Birth certificates and admissions forms (nursery and school) including chasing codes
Manage office mail inbox - daily
Providing CTF files when children leave - as and when and chasing CTF files when new children start - as and when
Parent’s evening (managing system and setting up evenings)
Assist OFM with School and Nursery Admissions
Ensuring the communal spaces are welcoming and tidy
Supporting Nursery Lunch Club when needed
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Wantage Primary Academy
- School type
- Free Schools, None, ages 2 to 11
- Education phase
- Primary school
- School size
- 293 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
- School website
- Wantage Primary Academy website
Wantage Primary Academy opened in September 2020 with just a few small classes and, by September 2025, we have grown to around 330 pupils in a Nursery class, 2 Reception classes, 2 Year 1 classes, 2 Year 2 classes, 2 Year 3 classes, a Year 4 class, 2 small Year 5 classes and a Year 6 class. We will eventually grow to a full, 2-form entry primary school. This is a golden opportunity to plan and implement outstanding provision within a growing team.
We joined our small family of Omnia Learning Trust Primary schools, two in nearby Didcot and one in Twickenham, and benefit from the strong partnerships and collaborative practises we have embedded across the Trust. We have expertise and experience opening brand new schools and growing exceptional teaching and learning environments where staff and children both thrive.
We value and develop all our staff and there are many exciting opportunities in the OLT for teachers and leaders to grow and to pursue their talents and professional interests.
School location
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