Office Administrator

Wantage Primary Academy, Wantage, Oxfordshire, OX12 7GQ

14 days remaining to apply

• Start date details

  ASAP

• Closing date

  28 September 2026 at 11:59pm

• Date listed

  14 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full time equivalent salary: £24,796.00 - £26,403.00 Annually (FTE) NJC 3 – 7 (dependent on experience). Pro rata will be subject to hours. Paid for 44.65 weeks annual pay

Office Administrator job summary

About this Role

The office administrator will be a member of a small team, under the leadership and supervision of the Office & Finance Manager, and the Principal. They will work in the school office and will be the first point of contact for parents, children, practitioners and other visitors to the school.

Our school is a fantastic place to work. As part of a small Trust, we offer a range of benefits and CPD for our employees.

Please do email office@wantageprimaryacademy.org for a tour or more information about the role.

The role will be full time 5 days a week (Monday - Friday 8:00am - 4.00pm).

Role Specific: Office Admin

Communication

To ensure the school office is organised and welcoming and sets the correct tone for the school, answering emails, phone calls and other correspondence.

To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as appropriate.

To ensure the school website and Facebook page is up to date and updated regularly, as appropriate.

General

To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as appropriate.

To support office manager to ensure all actions are met from audits, training and reviews

To manage own inbox diligently

To manage office inbox

MIS, pupil information and systems, including admissions

To use Arbor (our school’s MIS) to ensure smooth pupil transitions and to complete/ delegate administrative functions needed when pupils join or leave the school.

To maintain the information for pupils and ensure the school Management Information System is accurate and up to date at all times.

To manage clubs, trips, visits and parents’ evenings on Arbor

Finance

To organise parent-based invoices and/ or payments (via MIS) nursery and breakfast club, premises hire, clubs, trips etc and WCC

Systems and ordering

To support OFM to carry out the annual Website Audit

To support the Principal and staff to manage the ordering and stock levels of school supplies. To order from known suppliers, following policy and procedure

To support to organise pupil Flu vaccinations (annual task), Height and weight for Reception and Year 6 pupils (annual task), vision screening in Reception (annual task), School photos (annual task)

To monitor and ensure correct stocks of First Aid materials and administer First Aid to pupils.

Send out Newsletters (check and distribute)

Additional responsibilities:

Parental consent (walking home, tutoring)

Follow up on pupil absence

Liaise with Catering regarding new starters, school trips, menus, logins etc. Liaise with kitchen regarding distribution of bands and class lists.

Breakfast club and nursery lunch club registers - termly and as and when for ad hoc bookings

All menus (including Christmas dinner organisation)

Student update forms - annual checking with parents

Birth certificates and admissions forms (nursery and school) including chasing codes

Manage office mail inbox - daily

Providing CTF files when children leave - as and when and chasing CTF files when new children start - as and when

Parent’s evening (managing system and setting up evenings)

Assist OFM with School and Nursery Admissions

Ensuring the communal spaces are welcoming and tidy

Supporting Nursery Lunch Club when needed

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Wantage Primary Academy

• Organisation type: Free School, ages 2 to 11
• Education phase: Primary school
• Size: 322 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• Website: Wantage Primary Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/wantage-primary-academy

Wantage Primary Academy opened in September 2020 with just a few small classes and, by September 2025, we have grown to around 330 pupils in a Nursery class, 2 Reception classes, 2 Year 1 classes, 2 Year 2 classes, 2 Year 3 classes, a Year 4 class, 2 small Year 5 classes and a Year 6 class. We will eventually grow to a full, 2-form entry primary school. This is a golden opportunity to plan and implement outstanding provision within a growing team.

We joined our small family of Omnia Learning Trust Primary schools, two in nearby Didcot and one in Twickenham, and benefit from the strong partnerships and collaborative practises we have embedded across the Trust. We have expertise and experience opening brand new schools and growing exceptional teaching and learning environments where staff and children both thrive.

We value and develop all our staff and there are many exciting opportunities in the OLT for teachers and leaders to grow and to pursue their talents and professional interests.

School location

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