Office Assistant

Brookfield Primary Academy, Sutton, Surrey, SM3 9LY

29 days remaining to apply

• Job start date

  11 September 2025

• Closing date

  10 October 2025 at 11:59pm

• Date listed

  11 September 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: NJC Scale 3/4 FTE £29,436, actual £12,279

Office Assistant job summary

Office Assistant - Brookfield

Start Date: ASAP

Hours: 21.75 hours per week (3 days) 

Working Pattern: Monday, Tuesday & Friday 08:15 - 16:00 (30 minute break)

Are you a highly organised, dynamic individual with a passion for supporting a bustling school community?

Do you thrive in a fast-paced environment where no two days are the same? We are looking for an enthusiastic and proactive part-time office assistant to join our friendly school office team!

Based in a busy Primary Academy, you will be at the heart of the school's daily operations. Working collaboratively with the rest of the office team and the wider school community, you will play a vital role in ensuring the office runs efficiently and effectively.

You'll be one of the first points of contact for pupils, parents, visitors, and staff. You'll be an ambassador for the school, helping to create an outstanding first impression.

All school office roles are varied and involve contributing to a number of tasks in a busy office environment. They are frontline roles which require excellent customer service skills and an ability to relate well with pupils across the primary age range as well as adult colleagues. You will need to be a committed team player, supporting the effective delivery of administrative functions to both the school and the Trust. In this environment you will need to be hands-on, flexible and proactive with a positive and ‘can-do’ attitude. 

You will be a resilient individual with the ability to work under pressure and be able to meet conflicting deadlines. You will be organised and be able to prioritise tasks in a busy environment. You may have experience working in a school, but this is not essential as we recognise the strengths developed through different working backgrounds. 

LEO Academy Trust runs its administration services centrally. As such, there will be a two-way supportive relationship between the central team and the school office that you will support. The role will include liaising with the site team and Central Finance and HR teams. You will be supported by the Office Manager. We would particularly like to hear from candidates who have the skills to identify improvements and efficiencies to existing processes. 

A knowledge of Arbor and the google suite of programmes would be helpful but not essential as full training can be given. 

You will: 

• Have experience of working in a busy office environment
• Have successfully worked within a team and be able to build excellent working relationships 
• Have the ability to quickly pick up new skills, and have a good understanding of IT systems.    
• Have a minimum of 2 years recent experience of working in an office environment.
• Be willing to undertake the necessary Arbor training seminars.
• Have excellent ICT skills / Google Level 1 training.
• Have excellent numeracy/literacy skills.
• Have  Use of specialist equipment/resources.
• Have the ability to relate well to children and adults.
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
• Have the ability to self-evaluate learning needs and actively seek learning opportunities.
• Be willing to undertake training as appropriate.
• Be an ambassador for the school, creating an outstanding first impression for new parents.
• Be able to work under pressure and to deadlines, prioritising tasks where needed.

LEO Academy Trust champions continuous professional development and delivers a programme of in house CPD as well as a regular communications to all staff  detailing other learning opportunities available. We also work with a range of partners to offer accessible training for all staff.

We believe in the importance of succession planning, and that we are well placed to support you in your next challenge. We offer opportunities to work across different academies within the Trust, and a commitment to promotion opportunities, encouraging ‘home grown’ talent.  

The Trust has a comprehensive package to support our staff via Education Mutual with access to 24/7 GP and Nursing, physiotherapy as well as other services.

We also offer a discounted rate for Nursery and wraparound care for children with parent/carers that work for the Trust.

Please note:-

• Shortlisting will be undertaken as applications are received, with successful candidates contacted for the next stage in the selection process.
• Applicants are encouraged to apply as soon as possible, as the Trust reserves the right to remove the advert when a successful candidate is appointed.
• These roles can only be worked in the UK from the location provided and not from overseas.
• For this role the Trust would not consider sponsoring a Certificate of Sponsorship/visa. Please note we are unable to offer advice on any Visa and Immigration cases.
• Feedback will only be provided upon request if you attend an interview.

In line with Keeping Children Safe in Education statutory guidelines, the Trust will use internet searches, including social media searches to perform pre- employment checks on candidates in the course of recruitment. The Trust will act in accordance with its data protection and equal opportunities obligations.

Employees working in any role that requires them to communicate with pupils, parents, guardians, staff and / or members of the community, must be able to speak fluent English to enable the effective performance of the role and to ensure that they are able to abide by their safeguarding responsibilities.

Safeguarding & Equal Opportunities

LEO Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS

check. For further information, please refer to our applicant guide on our website.

LEO Academy Trust is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a supportive and inclusive working environment in which all individuals are able to make best use of their skills. Applications are invited from all members of the community. We do not discriminate against staff on the basis of age; race; sex; disability; sexual orientation; gender reassignment; marriage and civil partnership; pregnancy and maternity; religion, faith or belief (Equality Act 2010 protected characteristics). The principles of non-discrimination and equality of opportunity also apply to the way in which staff and Trust treat visitors, volunteers, contractors and former staff members.

Reasonable adjustments

Should you require any reasonable adjustments to support you in applying for this role, or at any stage of the recruitment process  please contact the Recruitment team as soon as possible to discuss your needs.

Please be advised that the Trust reserves the right to withdraw this advert at any time.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Positions are exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. All employees of the Trust are deemed to be in regulated activity with children and as such, all offers of employment are subject to an Enhanced DBS check, and for this role, a prohibition from teaching check will be completed amongst other checks as appropriate.

All shortlisted candidates will be required to complete a declaration regarding offences and have references requested (unless agreed otherwise), prior to the interview.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Brookfield Primary Academy

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 443 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Brookfield Primary Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/brookfield-primary-academy-sutton

Brookfield Primary Academy is one of family of schools that make up LEO Academy Trust.

Located in North Cheam, Brookfield is a two form primary with nursery offering 30 hours childcare. Brookfield was inspected by Ofsted in July 2019 and was found to be good in all categories. The inspectors found that "Leaders, governors and representatives of the trust have a very clear vision for what they want pupils to experience and achieve while at Brookfield. They have an accurate understanding of the school’s strengths and use this to plan effectively for improvement. There is a real focus on raising standards. Consequently, many outcomes are better than when the school first joined the trust."

School location

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