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Office Assistant

Fairmeadows Foundation Primary School, Swadlincote, Derbyshire, DE11 0SW

8 days remaining to apply

• Job start date

  10 November 2025

• Closing date

  2 November 2025 at 11:59pm

• Date listed

  23 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 15 hours per week with flexible scheduling available.
• Contract type: Fixed term - 1 YEAR
• Actual salary: £8692

What skills and experience we're looking for

Person Specification

Qualifications & Training

• GCSEs (or equivalent) in English and Maths (Grade C/4 or above).
• Relevant administrative or secretarial qualification (e.g., NVQ Level 2 or 3 in Business Administration) or equivalent experience.

Experience

• Previous experience in an administrative role, preferably in an educational setting.
• Experience using office software (e.g., Microsoft Office Suite, SIMS or other school management systems).
• Experience handling confidential information.

Skills & Abilities

• Excellent verbal and written communication skills.
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to prioritise tasks and manage workload under pressure.
• Competent in using email, internet, and other digital tools.

Personal Qualities

• Friendly and approachable manner.

Key Responsibilities

• Welcoming visitors to the school and using the sign in process, following Child Protection procedures.
• Answering the school telephone and directing calls accordingly.
• Responding to telephone/email enquiries from parents and public.
• Receiving parcels and deliveries.
• Using Microsoft packages, particularly Word and Excel, to help support the school’s administrative team.
• Assisting with all administrative duties such as photocopying, filing, etc.
• To be flexible and highly organised.
• To work to deadlines in a calm and confident manner when under pressure.

• Professional and courteous attitude.
• Reliable and punctual.
• Flexible and adaptable to changing demands.
• Commitment to safeguarding and promoting the welfare of children.

Desirable Criteria

• Experience working in a school office environment.
• Knowledge of school policies and procedures.
• First Aid qualification.
• Understanding of GDPR and data protection principles.

Additional Information

• Enhanced DBS check required
• Training opportunities available
• Fixed-term contract for 12 months.

What the school offers its staff

We offer flexible working, a warm and welcoming environment with a supportive team.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Job Purpose

To provide administration support to the school’s pupil administrator, working flexibly across a range of functions. She/he will act as an initial point of contact for incoming phone calls, visitors, children, staff, enquiries and, as such, must be well-presented with a professional, friendly approach.

The Admin Assistant will be an essential member of the Administrative Team and contribute towards the smooth running of the school.

Commitment to safeguarding

Fairmeadows is fully committed to the Safeguarding of pupils staff and parents. We prioritise the safety and wellbeing of pupils and all staff are hired subject to satisfactory employment checks a DBS and references.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Office Assistant Job Description (1).pdf - 188 KB (opens in new tab)

About Fairmeadows Foundation Primary School

• School type: Local authority maintained school, ages 3 to 11
• Education phase: Primary
• School size: 209 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Fairmeadows Foundation Primary School website
• Email address: headteacher@fairmeadows.derbyshire.sch.uk
• Phone number: 01283211019
• See more jobs: teaching-vacancies.service.gov.uk/organisations/fairmeadows-foundation-primary-school

A one form, friendly Primary School with an attached nursery and high standards. Our 240 pupils get the best of our dedicated and driven staff who are welcoming, professional and kind. We have a high level of disadvantaged pupils and pupils with SEND who are all treated with equity to ensure equality.

Our caring governing board prioritise staff wellbeing as do our highly compassionate SLT.

Arranging a visit to Fairmeadows Foundation Primary School

To arrange a visit and increase the chance of a successful application email headteacher@fairmeadows.derbyshire.sch.uk.

School location

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