Office Manager
Chadwell Heath Academy, Romford, Essex, RM6 4RS10 days remaining to apply
Start date details
October 2026
Closing date
25 September 2026 at 11:59pm
Date listed
15 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £35.00 - £38.00 Annually (Actual) 5.7 Weeks holiday including bank holidays
Office Manager job summary
POST OVERVIEW
The Office Manager will work closely with the Trustees and Headteacher, advising on and implementing the day-to-day support that enables the Academy to operate effectively and efficiently, and that allows other members of the leadership team to focus on teaching and learning. Therefore, the Office Manager will be expected to input at a high level of responsibility for the successful and smooth running of the Academy in many areas, particularly the supervision of all clerical support, statistical control and pupil welfare.The appointee will be expected to be able to handle difficult/sensitive situations without supervision; be proactive and use initiative; prioritise and manage their own workload and supervise the workload of others.
DUTIES AND RESPONSIBILITIES
Be responsible for line managing administration staff, their professional development, always working todevelop the team to provide the best possible administrative support to the Academy.
The role may involve working with sensitive and confidential information; a high level of confidentiality, discretion and professional integrity is essential.
Monitor and quality assure administration and communication systems so that they run smoothly andefficiently
Ensure that front of Officer staff at reception provide a high-quality service to Staff, Parents, Pupils and Visitors by taking appropriate action swiftly and appropriately using tact, diplomacy and confidentiality at all times
Ensure efficient systems for the maintenance of pupil and staff records
Provide administrative support for the Headteacher, and the Governing Body and its committees as appropriate.
Attend training sessions, meetings and Academy events as required.
Ensure that all decisions are in line with the vision and values of the Academy
PERSONNEL
Ensure that all the necessary financial data required for payroll is submitted when:
A new appointment is made
Changes are made to an existing member of staff's terms and conditions
A member of staff’s employment terminates.
Ensure that all staff personnel details relating for example: to salaries, pensions, sickness and leave of absence, are included in individual secure personnel files and on the Academy’s computer system.Ensure that staff are kept informed of relevant changes and developments in employment matters, for example: matters of maternity, leave of absence, sickness and pension related.
Ensure that all aspects relating to work status and registration, immigration and sponsorship are followed including liaison with all relevant parties as necessary - for example: The Home Office.
Support the Headteacher, SLT, and Trustees with the implementation and operation of all internal personnel policies - for example: discipline, grievance, capability, redundancy, absence monitoring and equality schemes including the appeals process.
In conjunction with the Headteacher and SLT, to be responsible for managing the recruitment process for all staff in line with the Academy’s Recruitment and Employment Protocols.
Oversee and manage processes relating to Office staff absence and the organisation of the necessary cover to enable the Academy to operate effectively during periods of staff absence.
Be responsible for the completion of the Academy Workforce Census, ensuring its accuracy and submission in a timely manner.
SAFEGUARDING
Safeguarding encompasses the duties of child protection and promoting the rights and welfare of children. As such it is everyone’s responsibility to safeguard children in line with Keeping Children Safe in Education and provide a safe environment in which children can learn.
Be responsible for ensuring that The Single Central Record is maintained and updated as required.
HEALTH & SAFETY
Manage processes to support the Academy’s compliance with health and safety regulations, processes and procedures to minimise risks for all in the Academy
Manage health and safety training for staff, including booking courses, monitoring renewal dates and ensuring statutory training requirements are met
Maintain and update the necessary health and safety procedural documentation for the Academy ensuring this is communicated and displayed as required, co-ordinating any updates as necessary
ADMINISTRATION
Establish and use effective methods to review and improve administrative systems within the Academy.
Undertake responsibility to ensure that all manual and computerised records and filing systems relating to all areas within the remit are maintained as required and thereby ensure an efficient and effective administration service for the Academy.
Work with relevant Leaders to manage the Academy’s compliance with data protection regulations.
Provide administrative support to the Headteacher and SLT as required, for example: taking minutes/notes in meetings and circulating associated information, dealing with correspondence.
In conjunction with the MIS Manager and Office staff, be responsible for the termly completion of the School Pupil Census Collection,ensuring its accuracy and submission in a timely manner.
Be responsible for liaising with the Academy Solicitor with regards to the annual return submitted to Companies House regarding the composition of the Governing Body.
In conjunction with the Chairman of Governors and the Headteacher, to be responsible for the preparation and distribution of all necessary paperwork for meetings of the Governing Body, its committees and the Annual General Meeting.
ESTATES AND SERVCES
In conjunction with School Leadership team and Academy Premises Manager, oversee the Risk Protection Arrangement (RPA) and ensure that the Academy is, at all times, properly insured.
NOTE: To carry out other duties as required by the Headteacher. This job description does not attempt to define all duties and responsibilities of the post but is intended to be a framework. It may be subject to modification or amendment by the Headteacher after consultation with the post holder.
Chadwell Heath
Academy is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. As part of this commitment any appointment will be subject to satisfactory completion of pre-employment checks including an enhanced Disclosure and Barring Service check, medical clearance and suitable references.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Chadwell Heath Academy
- Organisation type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- Size
- 1229 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
Secondary
School location
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