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Office Manager (Maternity Cover)
Christ Church Church of England Primary School, Weston-super-Mare, Somerset, BS23 3AF14 days remaining to apply
Job start date
1 September 2025
Closing date
27 June 2025 at 12pm (midday)
Date listed
10 June 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37.5 hours per week, 7.5 hours per day Monday - Friday (Term Time Only + INSET days)
Contract type
- Fixed term - September 2025 - August 2026 (or the post holder's return) - Maternity or parental leave cover
Full-time equivalent salary
- JG5 SCP 12 - 17 £28,085 - £30,466
What skills and experience we're looking for
Job Purpose:
- To be an ambassador for the school when meeting parents and other visitors.
- To provide administrative duties to support the efficient day to day running of the school office.
- To provide a friendly and positive first point of contact to the school.
- To fulfil their job description, and to ensure they have read, understood and follow all safeguarding guidance including the Safeguarding Policy, Keeping Children Safe in Education: Information for all school and college staff (from Working Together document) and the Guidance for Safer Working Practice for Adults who work with Children and Young People.
Key Duties and Responsibilities
The post holder may be requested to undertake any but not necessarily all of the following duties. Duties required will be directed by the School Administrator, according to the school’s needs.
Reception
1. Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner and providing hospitality for visitors.
2. To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges
3. To look after the school office and reception area ensuring that they are welcoming and tidy.
General administration
4. To undertake general office duties e.g. telephone calls, emails, ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly; dealing with incoming and outgoing post, maintaining the school diary, coordinating school dinner order, liaising with the kitchen/parents, co-ordination of school visits, collation of invoices etc.
Compliance, Data Management and Statutory Returns
5. To assist with the maintenance and update of the school Management Information System and other online data storage, including producing reports when required.
6. Ensure statutory returns are completed in a timely and accurate manner.
Admissions, Attendance and Safeguarding
7. To support attendance monitoring; follow up on pupil absences daily with parents, liaising with teachers and recording information on the MIS.
8. Administrate user access on Safeguard, GDPR and National College.
9. Maintain the Single Central Record, ensure all statutory safeguarding returns are made in a timely manner (e.g. school employee leaver records);
10. To assist with school admissions administration, under the direction of the School Administrator.
11. To provide admin support to the Headteacher and other teachers, as required.
Marketing, publicity and communications:
12. To update and maintain the school website, prepare newsletter and other publicity, including school social media (Facebook, etc).
13. Support the school’s use of Office 365, Teams etc; ensuring there are efficient internal communications.
Health and Safety
14. To act as Appointed Person for first-aid, to be provide first aid support as Emergency First Aid at Work first-aider.
15. To be a fire warden/marshal.
GENERAL PROFESSIONAL DUTIES:
1. To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the School as outlined in the school’s Safeguarding and Child Protection Policy
2. To recognise health and safety is a responsibility of every employee, to take reasonable care of self, pupils and others and to comply with the school’s Health and Safety Policy and any school-specific procedures and rules that apply to this role
3. To respect the confidentiality of personal information, including that of pupils, staff and families, and to ensure the confidentiality of information received.
The above serves as a guide and is not exhaustive; all professional staff are expected to undertake other duties and projects as may be reasonably required in accordance with the grade of the post. You will be working as part of a small, friendly team and may be asked to provide extra support within the school during busy periods.
What the school offers its staff
Christ Church School is part of Kaleidoscope Multi-Academy Trust (KMAT) and central to the planning and systems of KMAT are our 5 C’s:
1. Our schools are Child-centric (focusing on the whole child)
2. Creative and innovative
3. Community focused
4. Collaborative but distinctive
5. We have a Culture of high expectations and excellence, striving for and sharing best practice.
Commitment to safeguarding
https://www.kaleidoscopemat.co.uk/uploads/9/4/7/2/94728976/safeguarding_policy_kmat_2023.pdf
Applying for the job
Please download the application form using the link below, and once completed send to office@christchurchprimaryschool.org
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Christ Church Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 208 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Christ Church Church of England Primary School website
- Email address
- office@christchurchprimaryschool.org
- Phone number
- 01934 620738
We understand that you expect nothing less than the very best for your child. We have that same expectation too; indeed, we make no apologies in our stated aim to become the best school in Weston-super-Mare! Success breeds success we feel, and that energy can be felt throughout our school.
At Christ Church we pride ourselves in being a community of learners. It is a school where we make time for children, listen to their needs, hopes and fears and support them in becoming effective, ambitious and successful adults. We believe that learning is a life-long process and that belief informs all that we do. Ours is a school where relationships are strong, and this enables children to have a safe platform from which to explore their ideas, take risks and develop their understanding of the world.
Arranging a visit to Christ Church Church of England Primary School
To arrange a visit and increase the chance of a successful application email office@christchurchprimaryschool.org.
School location
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