Operations Assistant
Wixams Academy, Bedford, Bedfordshire, MK42 6BA25 days remaining to apply
Closing date
15 November 2026 at 11:59pm
Date listed
21 October 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £31,338.00 Annually (FTE)
Operations Assistant job summary
📍 Based at Wixams Academy with Hybrid Working Opportunities
💼 Permanent | Full Time | All Year Round
💰 Salary: £30,278 (SP3.1)
🚗 Occasional travel across Trust schools (expenses reimbursed)
Are you highly organised, proactive, and passionate about keeping things running smoothly? Do you enjoy coordinating projects, solving problems, managing compliance, and making a real impact behind the scenes?
If so, we'd love to hear from you!
🎯 About the Role
As our Operations Assistant, you'll play a vital role in supporting the smooth operation of our schools across the Trust. Working closely with the Regional Operations Manager, you'll help ensure our schools are safe, compliant, efficient, and well-supported.
This is a varied and rewarding role combining:
✅ Operations Administration
✅ Health & Safety Coordination
✅ Compliance Management
✅ Project Support
✅ Estates & Facilities Administration
✅ Data, Reporting & Record Management
✅ Contractor & Supplier Coordination
No two days will be the same!
What You'll Be Doing
Supporting School Operations
- Coordinating operational activities across multiple schools
- Supporting school leaders with operational queries
- Managing administrative processes and documentation
- Monitoring actions and ensuring projects stay on track
- Producing reports, presentations and operational updates
Health and Safety compliance:
- Supporting schools with risk assessments and H&S documentation
- Managing the Trust's digital H&S platform (WorkNest)
- Tracking audits, inspections and compliance actions
- Supporting accident and incident investigations
- Ensuring statutory compliance records are accurate and up to date
Project Coordination:
- Supporting Trust-wide improvement projects
- Maintaining project plans and action trackers
- Coordinating meetings and follow-up actions
- Monitoring progress and escalating risks where necessary
Contractor and Service Management:
- Liaising with contractors and external providers
- Monitoring service performance
- Supporting procurement and tender exercises
- Maintaining contractor compliance records and certification
Date Reporting and Admin:
- Producing reports, dashboards and management information
- Taking meeting minutes and managing action logs
- Maintaining operational databases and records
- Supporting asset management and facilities documentation
we are looking for someone who has:
✨ Is exceptionally organised and detail-oriented
✨ Can confidently manage multiple priorities
✨ Enjoys problem-solving and improving processes
✨ Has excellent communication skills
✨ Works independently and takes initiative
✨ Is comfortable using Microsoft 365 and digital systems
✨ Has experience within operations, administration, compliance, estates, facilities or project support
It would be great if you also have:
🏫 Experience working in education or a Multi-Academy Trust
📋 Experience managing compliance systems, audits or risk assessments
🦺 IOSH Managing Safely qualification (or willingness to complete training)
🏗️ Experience supporting facilities, estates or improvement projects
why Join us?
At the Knowledge Schools Trust, you'll be joining a collaborative and ambitious team committed to providing exceptional environments where schools can thrive.
You'll have the opportunity to:
✅ Make a real difference across multiple schools
✅ Develop your operational and project management skills
✅ Gain valuable experience in compliance and health & safety
✅ Work flexibly in a supportive team environment
✅ Contribute to exciting Trust-wide improvement projects
The Knowledge Schools Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Successful applicants will be subject to an enhanced DBS check, satisfactory references, online checks, right to work verification and, where applicable, a Section 128 check.
The Trust is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
🌟 Ready to Apply?If you're looking for a varied role where you can make a genuine impact, develop your career and support schools to operate at their very best, we'd love to hear from you.
Apply today and help us create safe, efficient and outstanding environments for our pupils, staff and communities. 🏫✨
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Wixams Academy
- Organisation type
- Free School, ages 11 to 19
- Education phase
- Secondary school
- Size
- 903 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report
- Website
- Wixams Academy website
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Bedford and Bedfordshire