EXPIRED

PA and Office Manager

St Joseph's Catholic Primary School, Harrow, HA3 7LP

This job expired on 4 June 2025 – see similar jobs

• Job start date

  1 September 2025

• Closing date

  4 June 2025 at 11:59pm

• Date listed

  14 May 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Monday - Friday 36 hours per week
• Contract type: Permanent
• Pay scale: G8

What skills and experience we're looking for

Key Responsibilities

1. Personal Assistant to the Headteacher

• Provide professional, efficient, and confidential administrative support to the Headteacher.
• Manage the Headteacher’s diary, scheduling meetings, school events and appointments.
• Prepare and handle sensitive documents, correspondence, communications and reports with discretion and confidentiality on behalf of the Headteacher.
• Act as the first point of contact for the Headteacher – filtering calls, emails, post, and visitors.
• Act as liaison between the Headteacher and staff, governors, parents, and external stakeholders.
• Support with the preparation of presentations, newsletters, and reports for the Headteacher and the SLT.

2. Office Management

• Lead, organise and supervise the day-to-day operation of the school office, ensuring a welcoming, efficient, and organised environment ensuring it functions as a welcoming and effective hub.
• Line manage administrative staff and delegate tasks effectively.
• Ensure all administrative systems are up-to-date and compliant with school and statutory requirements.
• Maintain accurate school records, including pupil and staff data, using SIMS and EPM or equivalent systems.
• Oversee the organisation of school events, parents’ evenings, and meetings.
• Manage incoming/outgoing communications, including emails, post, and telephone calls.
• Ensure the Single Central Record (SCR) is kept up to date and compliant with statutory requirements.

3. Compliance and Record Keeping

• Ensure all safeguarding and health & safety procedures are followed in the office and wider school.
• Support the Headteacher with compliance tasks related to Ofsted, DfE, and the Local Authority.
• Coordinate Governor documentation as required.
• Ensure all administrative functions comply with statutory safeguarding and data protection (GDPR) requirements.
• Manage and maintain accurate records using school systems such as SIMS, Arbor, CPOMS (or equivalent).
• Support the Headteacher and SLT in the preparation of documentation and evidence for Ofsted and Section 48 Inspections.

4. Communications and Stakeholder Engagement

• Serve as a professional and courteous point of contact for parents, visitors, and the wider community.
• Manage internal and external communications, including the school newsletter and website updates.
• Support the school’s ethos and promote a positive image of St. Joseph’s in all dealings with stakeholders.

General Responsibilities

• Demonstrate a commitment to the Catholic ethos and values of the school in all duties and interactions.
• Build and maintain positive relationships with pupils, parents, staff, and governors.
• Attend training and meetings relevant to the role and participate in professional development activities.
• Be flexible and proactive in supporting the wider needs of the school.
• The above is not an exhaustive list of duties and you will be expected to perform tasks as necessitated by the Headteacher.

What the school offers its staff

Benefits include the opportunity for professional development

Automatic enrolment into the staff pension scheme subject to meeting qualifying criteria.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

PA and OM Person Specification.pdf - 144 KB (opens in new tab)

PA and OM Advert.pdf - 166 KB (opens in new tab)

About St Joseph's Catholic Primary School

• School type: Academy, Roman Catholic, ages 4 to 11
• Education phase: Primary
• School size: 416 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: St Joseph's Catholic Primary School website
• Email address: office@stjosephs.harrow.sch.uk
• Phone number: 02088638531
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-joseph-s-catholic-primary-school-ha3-7lp

St Joseph’s is a friendly, welcoming and high-achieving school. Our Mission Statement, ‘At St Joseph’s we love, learn and live by the example of Jesus Christ’ is at the heart of our Catholic ethos and permeates all areas of school life.

Arranging a visit to St Joseph's Catholic Primary School

To arrange a visit and increase the chance of a successful application email office@stjosephs.harrow.sch.uk.

School location

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