Pastoral Admin Assistant

Colyton Grammar School, Colyton, Devon, EX24 6HN

7 days remaining to apply

• Job start date

  3 September 2026

• Closing date

  28 July 2026 at 11:59am

• Date listed

  20 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: Pro-rated to £8,097 to £8,406

Pastoral Admin Assistant job summary

Contract: Permanent – 14 hours per week (Monday and Tuesday), term-time only (39 weeks per year)

 Salary: COL2 £25,213 to £26,174 (Pro-rated to £8,097 to £8,406)

 Start Date: 03 September 2026

We are seeking a proactive, organised and compassionate Pastoral Admin Assistant to join our Wellbeing and Pastoral Team. This role is central to supporting the day-to-day operation of the Wellbeing Centre and providing high-quality administrative support across safeguarding, wellbeing and pastoral functions.

Working closely with students, parents, pastoral staff, teaching colleagues and external agencies, you will help ensure students receive the support they need while maintaining efficient processes and accurate records. This is a varied and rewarding position, ideal for someone who enjoys working collaboratively, managing multiple priorities and making a positive difference to young people's wellbeing.

What You'll Be Doing

Wellbeing Centre Support

• Acting as the first point of contact for students visiting the Wellbeing Centre, providing a welcoming and supportive environment.
• Responding to telephone and email enquiries and directing queries appropriately.
• Triaging student concerns and referring them to the relevant member of staff.
• Supervising students within the Wellbeing Centre when required.
• Organising appointments and review meetings for the SENCo, parents and external agencies.
• Liaising with teachers to gather feedback and information relating to individual students.
• Maintaining records, updating systems and providing general administrative support.

Pastoral & Safeguarding Administration

• Providing administrative support to the Safeguarding, Wellbeing and Pastoral Teams.
• Supporting the Assistant Head (Pastoral) with Year 7 induction activities and record maintenance.
• Coordinating safeguarding training records and monitoring attendance.
• Preparing correspondence, documentation and meeting arrangements as required.
• Ensuring confidential information is handled securely and professionally.

Student Support & School Administration

• Organising whole-school and individual student photography sessions.
• Maintaining accurate student records and data.
• Supporting pastoral events and initiatives throughout the school year.
• Assisting with communications to parents and external agencies where appropriate.

As part of the wider Administrative Team, you may also:

• Support reception by greeting visitors, responding to student enquiries and managing incoming calls.
• Operate the school intercom system.
• Manage incoming and outgoing post and arrange parcel collections.
• Coordinate minibus bookings and support school transport administration.
• Update student bus lists and liaise with transport providers and the local authority.
• Support student sign-in/sign-out procedures and issue visitor and staff badges.
• Help families with lost property and forgotten items.
• Maintain a tidy, organised and welcoming reception area.
• Respond appropriately to stakeholder enquiries, requests and complaints.
• Provide flexible administrative support across the school as required.

We're Looking for Someone Who:

• Is highly organised with strong attention to detail.
• Is proactive, adaptable and comfortable managing changing priorities.
• Has excellent communication and interpersonal skills.
• Can work effectively with students, families, colleagues and external professionals.
• Demonstrates discretion and can handle confidential information appropriately.
• Is a positive team player who contributes to a supportive working environment.
• Is committed to safeguarding and promoting the welfare of children and young people.
• Is willing to learn, develop and take part in training and professional development.

Experience in school administration is beneficial but not essential—we welcome applications from individuals who are eager to learn and make a positive contribution to our school community.

In addition to a rewarding and dynamic work environment, we offer an attractive benefits package, including:

• A competitive pension plan.
• Free flu vaccinations.
• Free on-site parking.
• Access to the Blue Light Card, unlocking hundreds of discounts nationwide for just £5.

A comprehensive job description is available, outlining the full responsibilities and expectations for the Pastoral Admin Assistant role.

Please note: We reserve the right to interview candidates during the application window and may close the vacancy early if a suitable candidate is found.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Colyton Grammar School

• Organisation type: Academy, ages 11 to 18
• Education phase: Secondary school
• Size: 1083 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: Colyton Grammar School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/colyton-grammar-school

Colyton Grammar School is a state-funded academy with a selective intake, situated in East Devon.

School location

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