Receptionist/Admin Assistant

King Edward VI Aston School, Birmingham, West Midlands, B6 6DJ

12 days remaining to apply

• Start date details

  4th January 2027

• Closing date

  18 November 2026 at 9am

• Date listed

  4 November 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: Specific hours and salary to be discussed at interview - salary to be paid at NJC 4 Example salaries: 15 hours +2 days during holidays – actual salary £9,472.94 per annum 20 hours +2 days during holidays – actual salary £12,630.59 per annum

Receptionist/Admin Assistant job summary

To provide a professional and courteous welcome to all visitors, dealing with enquiries from parents, students, external visitors, staff and members of the public.

To answer the switchboard promptly and deal with telephone enquiries, taking messages and emailing relevant staff or redirecting calls to appropriate members of staff.

Printing of student ID badges.

To sort delivered mail advising admin team when it is ready for allocation to staff pigeonholes.

To prepare all mail for franking, examination packages and special deliveries as required, including maintaining a postal record.

To operate the reception desk to control access into the school premises for all visitors.

To provide general administrative support, photocopying, emailing and completing routine forms and responding to routine correspondence.

Re-directing during the day voicemail messages left on the night telephone service and ensuring the answering machine is cleared of the messages at the beginning of the day.

To ensure effective safeguarding of staff and students by undertaking relevant signing in and out procedures on the InVentry System. Provide all visitors with relevant coloured visitor lanyards and ensuring they are returned on their departure from the school. Undertaking DBS documentation checks as required.

Setting up events on InVentry for workshops, Curriculum Enhancement staff, etc.

To ensure the information on the school website is up-to-date and ensure all letters/communication are uploaded as requested.

Managing the certificates@keaston.bham.sch.uk e-mail address and the distribution of exam certificates.

Administrative assistance for the annual Festival of Cultures.

Running fire evacuation reports when fire drill or lockdown in process.

Keeping DBS spreadsheet updated with visitor/contractor information.

Undertake training and professional development where appropriate and required.

Participate in the school’s performance management system for support staff.

Any other tasks that could reasonably be expected to be undertaken by the post holder.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

King Edward VI Aston School is one of the six King Edward VI Grammar Schools in Birmingham and a member of the King Edward VI MAT.

The school is committed to safeguarding the wellbeing of its students and the successful candidate will be required to undertake DBS and Prohibition checks.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About King Edward VI Aston School

• Organisation type: Academy, ages 11 to 18
• Education phase: Secondary school
• Size: 1023 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: King Edward VI Aston School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/king-edward-vi-aston-school

King Edward VI Aston School is one of the six King Edward VI Grammar Schools in Birmingham and a member of the King Edward VI MAT.

The school is committed to safeguarding the well being of its students and successful candidates will be required to undertake DBS and Prohibition checks.

School location

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