Receptionist/Administrator

Christ's College, Guildford, Guildford, Surrey, GU1 1JY

5 days remaining to apply

Job start date
12 May 2025
Closing date
30 April 2025 at 5pm
Date listed
9 April 2025

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Part time
Contract type: Permanent
Full-time equivalent salary: £19,604.00 - £20,643.00 Annually (Actual) C2 – C6 FTE £22,919 - £24,133

Receptionist/Administrator job summary

36 hours per week, 5 days per week. Term Time only.

Mon to Thur 8am to 3:45pm, Fri 8am to 3:30pm (30 minutes unpaid lunch)

We believe a great values driven education has the power to transform futures. Every student who joins us will receive the very best education and will be prepared to take their place in the world with confidence, purpose, enthusiasm and strength of character. Our shared Christian values of Love, Co-operation, Stewardship, Respect and Service permeate all the work undertaken in college. Students are encouraged to recognise the importance of education in their own fulfilment as individuals.

Main Duties / Responsibilities

ORGANISATION

Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
Controlling the signing in/out procedure of students throughout the day
Liaising with staff for the delivery and collection of parcels
Manage the collection, safekeeping and distribution of mobile phones for the students.

ORGANISATION

Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
Controlling the signing in/out procedure of students throughout the day
Liaising with staff for the delivery and collection of parcels
Manage the collection, safekeeping and distribution of mobile phones for the students.

ADMINISTRATION

Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails
Maintain manual and computerised records/management information systems
Undertake letter writing, report creation, preparing documents and other IT based tasks
Administration and archiving of student files

Provide timely communication with staff and parents as required
Produce lists/information/data as required e.g. student data
To ensure correct administration of any medication to students in line with College policy
Managing lost property
Undertake administrative tasks as directed by the Principal or his delegated member of staff
Ensuring the offices and reception are kept tidy and organised

TRAINING

Knowledge of Google Suite would be advantageous however training will be given if needed.

First Aid training will be provided if not already qualified.

OTHER

Operate relevant equipment/ICT packages/information systems and equipment (e.g. Telephony, MS Office, Excel, Arbor, E-mail, Google suite, photocopying, printers)
Provide general advice and guidance to staff, students and others

Safeguarding Statement: Christ’s College and The Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We ensure that all our employment practices reflect this commitment. An enhanced DBS check is required for this role.

Note: This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the College. The post-holder will be expected to participate in this process and we would aim to reach agreement on any changes.

Commitment to safeguarding

Christ’s College is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, volunteers, governors and visitors to share this commitment. We recognise that all adults, including temporary staff, volunteers and governors, have a full and active part to play in protecting our students from harm, and that the child or young person’s welfare is our paramount concern.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

View advert on school website (opens in new tab)

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Christ's College, Guildford

School type: Academy, Church of England, ages 11 to 16
Education phase: Secondary
School size: 713 pupils enrolled
Age range: 11 to 16
Ofsted report: View Ofsted report
School website: Christ's College, Guildford website
See more jobs: teaching-vacancies.service.gov.uk/organisations/christ-s-college-guildford

Christ's College is part of the Good Shepherd Trust and is a thriving secondary school serving the non-Christian and Christian community of Guildford, Woking and surrounding areas. Our aim for the students at Christ's College is that they should develop the core values of service, respect, stewardship, co-operation and love.