Receptionist / Administrator

Hampton Gardens Secondary School, Peterborough, Cambridgeshire, PE7 8HR

17 days remaining to apply

• Closing date

  13 October 2025 at 10am

• Date listed

  26 September 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full-time equivalent salary: £20,084.00 - £20,722.00 Annually (Actual) Grade 4 (£24,795 to £25,538 FTE)

Receptionist / Administrator job summary

Are you a friendly, organised individual who thrives in a busy office environment?

We currently have an exciting opportunity for a Receptionist / Administrator to join the team at Hampton Gardens School on a fixed-term basis until 31 August 2026, starting as soon as possible.

This is a varied and rewarding role where you will be the welcoming face of the school, providing a professional reception service and supporting the wider administration team. You will play a key part in ensuring the smooth day-to-day running of the school office, helping staff, students, and visitors alike.

As Receptionist / Administrator, you will manage front of house duties, operate the switchboard, and carry out a range of administrative tasks including reprographics, email inbox management, and first aid support. You will need excellent communication and ICT skills, a proactive approach, and the ability to work flexibly as part of a close-knit team.

What You’ll Be Doing

• Welcoming visitors and managing the school’s main reception.
• Operating the switchboard, directing incoming calls and enquiries to the appropriate department or staff member, while ensuring effective gatekeeping and professional communication.
• Providing general administrative support including email inbox management, post distribution, and document updates.
• Supporting reprographics and resource production for all departments.
• Using systems such as Word, Excel, Outlook, and the school’s MIS system - Bromcom.
• Maintaining signing-in records, and daily fire drill lists.
• Assisting with school visit payments and distributing letters via Bromcom.
• Preparing refreshments for meetings and events.
• Supporting first aid provision and maintaining accurate records.
• Covering for other team members when needed.

What We’re Looking For

We’re looking for someone who is:

• Experienced in receptionist or administrative work, ideally in a school setting.
• Skilled in ICT, especially Word and Excel.
• Organised, adaptable, and able to manage a varied workload in a busy environment. Strong prioritisation skills are essential to succeed in this role.
• A confident communicator with strong interpersonal skills.
• A team player with a positive, “can-do” attitude.
• A qualified First Aider or willing to undertake training.
• Committed to safeguarding and confidentiality.

Working Hours

• 35 hours per week, term time plus 5 days (including 3 staff training days).
• Monday to Friday, 8.00am to 3.45pm, with a 45-minute unpaid lunch break.

Salary:

(Grade 4)

• Full-time salary (52 weeks / 37 hours) From: £24,795 to £25,583.
• Actual salary (195 days / 35 hours) From: £20,084 to £20,722.

How to Apply

If having read the advertisement, job description and person specification, you are motivated to apply for this position please submit your application via MyNewTerm.

Please complete all sections of the application form. CV’s will not be accepted.

Your personal statement should outline your relevant experience and why you are a suitable candidate for this role.

If you have any questions or would like to arrange a visit to the school before applying, please contact the HR Team via jobs@hamptonacademiestrust.org.uk

Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.

Safeguarding and Recruitment Checks

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).

In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will require an enhanced disclosure from the Disclosure & Barring Service.

In accordance with Keeping Children Safe in Education, the school will consider carrying out an online search as part of the due diligence on shortlisted candidates.

Full details are contained with our Safeguarding & Child Protection Policy and Recruitment and Selection Policy, which are available via our website, or on request.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Hampton Gardens Secondary School

• School type: Free School, ages 11 to 19
• Education phase: Secondary
• School size: 1264 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• School website: Hampton Gardens Secondary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hampton-gardens-secondary-school

Hampton Gardens is an 11-19 free school which opened in September 2017 to an initial intake of 180 Year 7 students. When full, the school will accommodate 1200 students in years 7-11 and 300 students in Sixth Form.

Hampton Gardens is part of the Hampton Academies Trust who also run the highly successful and popular Hampton College all-through school, Hampton Lakes Primary School and Dogsthorpe Infant School. HAT schools have very close links and some shared staff.

School location

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