Receptionist and Administration Assistant

Hackbridge Primary School, Wallington, Surrey, SM6 7AX

28 days remaining to apply

• Start date details

  ASAP

• Closing date

  8 September 2026 at 12pm (midday)

• Date listed

  11 August 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: £26,720.00 - £29,983.00 Annually (Actual) Plus First Aid allowance

Receptionist and Administration Assistant job summary

This is a key frontline role based mainly at our London Road site (London Road, Mitcham Junction, CR4 4HS) but cover may occasionally be required at the Hackbridge Corner site(SM6 7AX). The sites are approximately a 7 minute walk away from each other. You will be the friendly, professional face of the school and the person who ensures the office runs efficiently each day. Typical responsibilities include:

• Managing reception: welcoming visitors, answering main phone lines, handling enquiries and maintaining a professional first impression.
• Safeguarding responsibilities linked to visitor ID checks, sign-in/out and confidentiality.
• First aid and welfare support as Assistant Lead First Aider, administering medication and supporting pupils with individual healthcare plans (training provided).
• Maintaining and updating pupil and administrative records using systems such as SIMS.net, ParentPay, FMS6, Inventry and Google applications.
• Managing diary bookings, room set-up, deliveries, lost property, post and sundry sales.
• Supporting communication with parents and staff: producing letters, newsletters and managing e-mail and print distribution.
• Co-ordinating photographer visits, school dinners liaison, stock control and basic financial tasks including cash reconciliation.
• Covering and supporting the wider admin team and providing support to senior staff when required.

Hours: 8:00am-4:00pm Monday-Thursday; 8:00am-3:45pm Friday (36 hours per week, term time plus 2 weeks).

About you — the ideal candidate

We are looking for someone who will thrive in a busy, diverse primary school environment and who will embody our values. You will:

• Be warm, welcoming and highly professional — confident dealing with visitors, parents and colleagues.
• Have excellent administrative and organisational skills, with strong attention to detail.
• Be experienced (or confident) using school/office systems such as SIMS, ParentPay, Google Workspace and Microsoft Office (training provided for school specific systems).
• Be calm under pressure and able to manage competing priorities with tact and diplomacy.
• Have good numeracy skills and experience handling cash and basic reconciliation.
• Hold, or be willing to achieve, First Aid and Epipen training and attend safeguarding training as required.
• Be committed to maintaining confidentiality and safeguarding every pupil.

We welcome applicants from all backgrounds and encourage those who reflect the diversity of our school community to apply.

What we offer

• The chance to make a visible difference to a large, vibrant and diverse school community.
• Ongoing training and support, including first-aid and system-specific training.
• The opportunity to work with an experienced Office Manager and a supportive administrative team across two sites.
• A friendly, values-driven working environment where kindness, nurture and determination are valued.
• Membership to the Local Government Pension Scheme.

When completing your application please use the supporting statement section to detail how you meet the points of the person specification (which is available to download in the related documents section).

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

The Federation of Hackbridge Primary School and Spencer Nursery School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to a satisfactory enhanced DBS check, additional safeguarding checks, references, medical clearance and right to work in the UK.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Hackbridge Primary School

• Organisation type: Local authority maintained school, ages 3 to 11
• Education phase: Primary school
• Size: 809 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: Hackbridge Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hackbridge-primary-school

Located close to Hackbridge Station, our school has been at the heart of our community for over 100 years.

Having been a popular three-form entry primary school with a maintained nursery for many years, we became a four-form entry primary school, with maintained nurseries, on a split site in the autumn 2019. In addition, we are federated with Spencer Nursery School, who provide childcare and education from birth to 4 years, meaning across our federation we provide education from 0-11 years.

The primary school is based across two sites; Hackbridge Corner and London Road, with Spencer Nursery School on a third site nearby. All three sites are within short walking distance of each other and staff work collaboratively across all sites.

Our new London Road site was officially opened to pupils in November 2019 and is the first Passivhaus Plus school in the United Kingdom. Across the school, pupils benefit from use of facilities at both sites and we were very excited to gain a playing field when we opened the London Road site.

School location

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