Receptionist and Administration Assistant

North Brent School, London, NW10 2UF

9 days remaining to apply

• Closing date

  5 September 2025 at 11:59pm

• Date listed

  4 August 2025

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £27,814.00 - £27,814.00 Annually (FTE)

Receptionist and Administration Assistant job summary

About Us:

North Brent School, part of the Wembley Multi-Academy Trust, is a vibrant institution dedicated to providing high-quality education and fostering a supportive community for our students and staff. We are seeking a highly organised Receptionist to support our School.

Role Overview:

The Receptionist at the Trust will be the face of the school, greeting students, parents, ad visitors with warmth and professionalism. The successful candidate will provide comprehensive administrative support for the school and will support day to day operations including attendance, post and deliveries.

Key Responsibilities:

Reception Duties:

• Keep reception area clean & tidy, ensuring an efficient and well-organized environment.
• Receive visitors and answer any queries/take messages
• Keeping a clear concise record of all telephone calls received and to whom they have been directed
• Dealing with faulty lines/switchboard
• Sign in visitors/create passes
• Sort and distribute incoming post
• Prepare Outgoing post/parcels(Franking/Weighing)

Administrative Support:

• Book/confirm meetings
• Book Taxis
• Prepare confirmation of attendance letters
• UPN Enquiries
• Maintain In-Year 7-11 Applications
• Keeping a clear concise record of all telephone calls received and to whom they have been directed.
• Ensure Valid DBS in place for all visitors
• Managing pupil absence including liaising with Heads of Year, parents and outside agencies
• Ensure that attendance records are up-to-date including all interventions and meetings.
• Preparing weekly reports on students’ lateness and contacting parents regarding this
• Generating the appropriate letters home
• Prepare attendance reports for external agencies
• Any other duties needed by the school.

Communication:

• Act as the first point of contact for the Trust, handling inquiries with professionalism.
• Liaise with internal and external stakeholders, including staff, parents, governors, and external agencies.
• Receive and welcome visitors professionally, providing refreshments as required.

Other Duties:

• Manage office supplies and equipment, coordinating maintenance and repairs as needed.
• Manage petty cash, ensuring accurate records and reporting.
• Perform additional duties as requested by the Executive Headteacher/Director,

Person Specification:

• Possess good literacy skills – Educated to A Level and have at least 5 or more A*-C GCSES’s.
• Experience of operating a switchboard in a busy environment – desirable.

• Proven ability to remain calm and solution-focused in challenging situations.
• Excellent organisational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with attention to detail with the ability to maintain a flexible approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Confident and strong interpersonal skills, with the ability to build effective relationships with a diverse range of stakeholders.
• A proactive and flexible approach to work, with the ability to adapt to changing priorities and demands.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. This post is subject to satisfactory references, enhanced DBS and Right to Work checks.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About North Brent School

• School type: Free School, ages 11 to 18
• Education phase: Secondary
• School size: 308 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: North Brent School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/north-brent-school

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