School Administrator
Crossley Street Primary School, Wetherby, West Yorkshire, LS22 6RTThis job expired on 7 June 2024 – see similar jobs
Job start date
2 September 2024
Closing date
7 June 2024 at 11:59pm
Date listed
16 May 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 25 Hours a week, 5 hours per day, Monday to Friday. Term Time +2
Contract type
- Permanent
Pay scale
- B1
What skills and experience we're looking for
Job Description
School Crossley Street Primary School
Service Area School Office
Job Title Administrator
Grade B1
Conditions Of service NJC
Responsible To School Business Manager
Responsible For N/a
Special Conditions: This post is subject to a higher-level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Job Purpose: In liaison with the School Business Manager, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.
Responsibilities
To assist in providing a range of administrative support for internal and external customers. Dealing with correspondence, records and enquiries relating to the service
Act as the first point of contact for customers and visitors – both in person and on the telephone, in a courteous, professional, calm and friendly manner. Ensuring all visitors are signed-in and aware of evacuation procedures.
To work with colleagues to provide organised and effective customer focused services providing an excellent service to customers, colleagues, and visitors.
To prioritise work to meet conflicting deadlines
To use time efficiently and to ensure the smooth running of the school office, under the supervision of the school business manager, maintaining up to date records both computer-based and manual filing systems
To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet, SIMs, SAP and SAM.
To assist the school business manager with the recruitment / induction and training of new staff including liaising with external parties to ensure clearance checks are received.
Assist in keeping the single central record up to date as required.
Preparing routine correspondence, standard forms, certificates, information packs, handbooks, policies, prospectus, etc.
To provide general administrative support, including photocopying, other reprographics, completing standard forms, responding to routine correspondence
To assist in updating information and importing/exporting data to/ from the website
Assist with the arrangements for staff supply cover, events, trips and trainings etc.
To assist with collating and preparing information from a variety of sources including basic reports and returns e.g annual census etc
Under the guidance of the School Business Manager, undertake basic financial administration, e.g. processing orders and setting up payments
To assist in maintaining records for all staff under the guidance of School Business Manager e.g staff sickness records
To assist with maintaining the whole school data protection and records systems to ensure confidential data is retained in line with legal requirements
Maintain stock and supplies, distributing as required
Attend and participate in relevant meetings and trainings as required
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
Be responsible for safeguarding children and promoting their welfare and following child protection procedures
Contribute to the overall ethos/work/aims of the school
The duties outlined are not meant to be an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
PERSONAL SPECIFICATION
ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements
Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate
Skills Required
Able to communicate effectively with a wide range of people
Able to input/ retrieve information from databases
Able to process documentation using Word
Able to accurately enter/retrieve data information from information systems
Able to work flexibly as part of a team & show initiative
Able to prioritise work to meet conflicting deadlines
Able to demonstrate good numeracy & literacy skills
An ability to respect sensitive and confidential work.
To display a responsible and cooperative attitude to working towards the achievement of the schools aims and objectives
Knowledge Required
Of general office procedures and practice
Of relevant financial regulations to carry out financial transactions
Experience Required
Of dealing with queries from a wide range of people
Of working in partnership with others to deliver work to set deadlines
Of providing customer focussed services
Of participating in teams
In the use of the Microsoft package
Behavioural & other Characteristics required
Committed to continuous improvement.
Ability to understand and observe the School and Leeds City Council Equal Opportunities Policy.
To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.
Willingness to actively participate in training and development activities to ensure up to date knowledge, skills, and continuous professional development
DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.
Skills Required
N/A
Knowledge Required
N/A
Experience Required
Behavioural & other Characteristics required
N/A
What the school offers its staff
Further details about the vacancy can be found on our website.
https://www.crossleystreet.leeds.sch.uk/
Commitment to safeguarding
The school aims to ensure:
● Appropriate action is taken in a timely manner to safeguard children’s welfare
● All staff are aware of their statutory responsibilities with respect to
safeguarding, identifying children in need of early help, at risk of harm have been harmed.
● Staff are properly trained in recognising and reporting safeguarding issues
● A culture of vigilance is created and maintained to ensure that we will also act
in the best interests of children to protect them online and offline.
● Systems for reporting abuse are well promoted, easily understood and easily
accessible for children
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Crossley Street Primary School
- School type
- Local authority maintained school, ages 3 to 11
- Education phase
- Primary
- School size
- 232 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- office@crossleystreet.co.uk
- Phone number
- 01937 520301
“Inspiring today to achieve tomorrow.”
We are a successful, thriving and happy community school situated in the beautiful market town of Wetherby in West Yorkshire. We were judged to be ‘Outstanding’ in all categories by Ofsted and are proud of our deep affiliation with the local community. We work hard to achieve our outstanding results and rank in the top 5% of schools nationally for attainment and the top 2% of schools for progress, by the end of Key Stage Two. The academic success of our children is just one part of what we work to achieve at Crossley Street and we provide a wide-range of extra-curricular opportunities for our children, from clubs such as Lego, Mindfulness, Table Tennis and Touch Typing; to outdoor learning opportunities such as Den Building, Forest Schools and our Eco Club.
“Our vision is to create a nurturing environment where every member of our Crossley Street family is valued and encouraged to take risks in preparation for life in the modern world. All children are inspired to reach their potential and to be respectful, tolerant members of society.”
Arranging a visit to Crossley Street Primary School
To arrange a visit and increase the chance of a successful application email office@crossleystreet.co.uk.
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