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School Business Officer (with Clerk to Governor Responsibilities)

South Darley CofE Primary School, Matlock, Derbyshire, DE4 2JT

15 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  22 February 2026 at 11:59pm

• Date listed

  6 February 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: School Business Officer: 30 hrs per week (for 40 weeks per year) 8.30-3.30pm Mon-Fri (with 1 hr for lunch). Clerk to Governors: 1.2 hrs per week (for 52 weeks per year). Timing of hours flexible to coincide with governor meetings etc. Expect approx. 12 governor meetings a year in the early evening.
• Contract type: Permanent
• Pay scale: School Business Officer: Grade 8; Clerk to Governors: Grade 4

What skills and experience we're looking for

South Darley CE Primary School

School Business Officer – Grade 8

Job Description

Job Summary

• To manage the provision of administrative support within the school in a broad range of activities, where co-ordination, interaction and awareness of related activities are important and supporting the smooth running of the school
• To provide school business support to employees, pupils, parents, governors and other stakeholders as and when required.
• Provide a welcome and professional front-of-house service

Key Relationships

• Line managed by the Headteacher
• To provide school business support to employees, pupils, parents, governors and other stakeholders as and when required.

Key Roles and Responsibilities

• Policy Management
• GDPR
• Equality & Diversity
• Health & Safety
• HR
• Finance
• Data/Statistical Returns
• Procurement
• Risk Management
• Advertising/promotion
• Policy and Procedure Management
• Management of School Diary

Key Descriptors

• To develop, create and maintain documents and record systems in accordance with standard formats and school requirements.
• To monitor and replenish stock by placing orders in line with the school’s financial procedures.
• To provide information and guidance as required.
• To undertake straightforward data analysis and research.
• To maintain electronic and manual filing systems, document management and record keeping and undertake associated tasks including data entry with a specific focus on whole school continued professional development of staff and communication systems in the school
• Adhere to financial regulations, health & safety, data protection and other legislation relevant to duties
• To support the communication process to ensure smooth running of the school including face to face, email and minute taking with all stakeholders including confidential matters.
• To provide an efficient, friendly, proficient and professional service at all times offering an extensive clerical/administrative service to the required standards.
• To reschedule daily activities to ensure that priorities are met.
• To plan, book and prepare materials for and provide support at events, trips and activities including risk management and cost analysis
• Policy and procedure management
• Carry out any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the post.
• To ensure safeguarding compliance so that children and young people are protected and their welfare is promoted.

General Responsibilities

• Plan and organise own work on a daily/weekly basis, operating within well-defined processes.
• Responsible for specific areas of work from start to finish, taking responsibility for completing work and meeting deadlines
• Communicating and interacting with key stakeholders, ensuring messages and information is timely, concise and relevant.
• Always maintain an appropriate standard of confidentiality regarding information pertaining to students, staff, volunteers, parents or governors
• Act in accordance with the School’s and LA Equality Policy
• Ensure own compliance with School’s Health & Safety Policy/Procedures and that of any resources that you have responsibility for
• Contribute to risk awareness processes throughout duties and raise issues where appropriate
• Process HR forms
• Maintain/update management information systems including Arbor, Coolmilk, Parentpay and other relevant systems
• Use effective methods to review, improve and streamline systems
• Manage preparation of information for publication and contribute to the positive promotion of the school in the local community and beyond through the school website, local media and social media
• Assist the Headteacher in the management of HR including recruitment, induction, development, grievance, discipline and leavers including the processing of payroll forms
• Submission of monitored budget reports to Governing Body
• Management of the School’s Inventory

Other Duties and Responsibilities

Attendance

Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data

Produce attendance data as required

Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures

Manage the process of issuing penalty notices to parents

Maintain accurate records of communications with parents/carers and relevant interventions

Build and refresh knowledge of the school’s MIS and other relevant systems

Safeguarding

Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies

Be alert to when persistent absence becomes a safeguarding concern and escalate as required

To safeguard and promote the welfare of children and young people

Ensure safeguarding compliance by implementing safer recruitment procedures, maintaining accurate Single Central Record checks, and verifying the identity and clearance of all visitors, volunteers, and contractors entering the school.

To raise any concerns about poor or unsafe practice about children or staff, volunteers, parents and governors in a timely manner and in accordance with agreed whistle blowing procedures.

First Aid

Assist in first aid delivery, as and when required, always following policy and procedures

Distribution and supervision of medicines adhering to policy and procedures

Premises Management

Assist the Headteacher to ensure a safe working and learning environment and ensure the safe maintenance and security operation of the school premises

Manage the maintenance of the school site and follow sound practices in estate management and grounds maintenance

Work collaboratively with the Headteacher to ensure that all Health & Safety tasks including self-assessments are completed including regular fire practices and alarm testing

Data Protection and Cyber Security

In conjunction with the Derbyshire DPO’s and Data Protection Team, support the Headteacher in the effective administration of data protection and cyber security, ensuring full compliance with GDPR and data legislation.

Support the Headteacher in embedding a culture of confidentiality, integrity and digital resistance across the school.

South Darley CE Primary School

Clerk to Governors – Grade 4

Job Description

Accountable to: Chair of Governors

Job Summary

Provide advice and guidance to the governing body on governors, constitutional and procedural matters and work within the broad current legislative framework. Secure the continuity of Governing Body business whilst observe confidentiality requirements. Contribute towards the efficient functioning of the governing body and its committees by providing high quality administrative and organisational support, guidance to ensure the board works in compliance with the appropriate legal and regulatory framework and understands the potential consequences of non-compliance and advise on procedural matters relating to the operation of the governing body.

Key Relationships

Work effectively with the Chair of Governors, Headteacher and other Governors.

Accountable to the Governing Body.

Key Roles and Responsibilities

To support the Governing Body and provide effective administration of meetings including the accurate recording of decisions taken by the Governing Body.

To manage membership in accordance with the Instrument of Governance including governor recruitment and appointment

Advise the Governing Body on its core functions and DoE policies and procedures.

To provide, organise or book effective professional development for members of the Governing Body.

Work effectively with the Chair of Governors and the Head Teacher before, during and after Governing Body meetings ensuring that the Governing Body discharges its duties and responsibilities in holding the Headteacher to account for the school management, performance and financial status.

Ensure Governors discharge their duties and responsibilities under GDPR, Equality and Diversity, Health & Safety and Risk Management.

Key Descriptors

Effective administration of meetings

Attend meetings in person (or remotely in exceptional circumstances)

Prepare a purposeful agenda taking account of issues and focusing on school improvement which has been consulted on with the Headteacher and Chair of Governors.

Ensure agenda papers are produced on time and distributed as required by legislation on the articles of association.

Produce, collate and distribute the agenda and papers to ensure Governors receive them within the agreed timescale

Ensure meetings are quorate and record the attendance of Governors at meetings. Advise the chair of potential disqualification through lack of attendance.

Prepare minutes of Governing Body meetings, indicating agreed action points, who is responsible for those and agreed timescales.

Follow up any agreed action points with those responsible and ensure that all are informed of progress.

Record all decisions accurately and objectively with timescales for action before submitting draft documents to the Chair and Head Teacher for amendment/approval. Issue the approved draft to all Governors within the agreed timescale.

Set and maintain a Governing Body Year Planner, which includes an annual calendar of meeting dates alongside a cycle of agenda items. Ensure meetings are timetabled to meet all statutory and no-statutory deadlines e.g. SFVS, Annex 1, Annex 5.

Membership

Advise Governors and appointing bodies in advance of the expiry of a governor’s terms of office and take appropriate steps to ensure the position continues to be filled.

Chair the part of the meeting at which the chair is elected, giving procedural advice concerning the conduct of this and other elections.

Maintain the Register of Pecuniary and Business Interests and ensure that the GIAS system accurately represents membership of the Governing body.

Maintain welcome and induction packs, circulated to all newly appointed Governors.

Ensure annual review of ToR for full and sub-committee meetings. Renew nominated responsibilities/link governor roles annually. Maintain copies of current ToR, membership of sub-committees, working parties and nominated lead governor roles.

Ensure that DBS/CRB/S128 disclosures have been successfully carried out on all governors within specified timeframes

Advise the governing body on succession planning for all roles.

Other Duties & Responsibilities

Advice and Information

Advise the Governing Body on procedural issues

Provide access to appropriate legal advice, support and guidance

Ensure that statutory policies are in place and that a file of policies is maintained and kept in school along with other school documentation approved by the Governing Body.

Make all staff aware of policy changes.

Maintain records of Governing Body correspondence.

Run Parent Governor elections in accordance with specified guidance

Advise and support governors taking on new roles

Participate in and contribute to the training of Governors in areas appropriate to the clerking role

Maintain a record of signed minutes of meetings in school and ensure copies are sent to relevant bodies on request and are published as agreed at meetings.

Advise on the contents of the school prospectus

To ensure that the Governing Body adheres to the Financial Rules and Regulations and all other r policies and procedures relevant to duties.

People and relationships

Develop and maintain effective professional working relationships with all governors.

Contribute to the coordination of effective learning and development opportunities for those involved in governance, including induction and continuing professional development.

Professional Development

Undertake appropriate and regular training and development and attend termly briefings to maintain own knowledge and improve practice.

Participate in professional developmental opportunities.

Keep up to date with current educational developments and legislation affecting school governance.

Participate in regular performance management

Policy Management

Ensure that all statutory policies are in place and that these are revised when necessary.

Maintain a record of training undertaken by members of the governing body

Ensure a thorough version control system is in place for all policies and procedures

Ensure copies of statutory policies and other school documents approved by the governing body are kept in the school and published as agreed, for example, on the school website.

Child Protection and Safeguarding

Work in line with statutory child protection and safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies

Data Protection and Cyber Security

In conjunction with the Derbyshire DPO’s and Data Protection Team, support the Chair of Governors in the effective administration of data protection and cyber security, ensuring full compliance with GDPR and data legislation.

Support the Chair of Governors in embedding a culture of confidentiality, integrity and digital resistance across the governing body.

Additional Services

Clerk any statutory appeal committee’s/panels the governing body is required to convene.

Maintain archive materials/a file of relevant DfE and LA documents

Conduct skills audits and advise on training requirements

Perform such other tasks as may be determined by the governing body from time to time.

What the school offers its staff

We would like to offer you the fantastic opportunity to become the School Business Officer and Clerk to Governors for our small, rural, successful school. We currently have 55 lovely children between 3 classes, and wonderfully supportive parents, staff and governors who ensure there is a close-knit family feel and caring ethos to the school. As we are such a small school, you would play a key part in the life of the school, and your efforts would ensure our continued success and good reputation.

For legal reasons, the post is split into School Business Officer and Clerk to Governors positions but we very much see this as one role with the successful candidate having responsibility for the administrative functions of the school, as well as being a friendly face parents can approach at the beginning and end of the day.

Whilst knowledge of school administrative systems and governance is desirable, it is not essential so long as the successful candidate brought suitable skills and a willingness to undergo training in the relevant systems and procedures.

We would encourage you to make an appointment to come and look around the school and see for yourself what we can offer. Feel free to contact us if you have any queries about the role.

We very much hope you will apply and become part of our team.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

About South Darley CofE Primary School

• School type: Local authority maintained school, Church of England, ages 5 to 11
• Education phase: Primary school
• School size: 56 pupils enrolled
• Age range: 5 to 11
• Ofsted report: View Ofsted report
• School website: South Darley CofE Primary School website
• Email address: headteacher@southdarley.derbyshire.sch.uk
• Phone number: 01629 732240
• See more jobs: teaching-vacancies.service.gov.uk/organisations/south-darley-cofe-primary-school

Arranging a visit to South Darley CofE Primary School

To arrange a visit and increase the chance of a successful application email headteacher@southdarley.derbyshire.sch.uk.

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