School Office Assistant

Wray Common Primary School, Reigate, Surrey, RH2 0LR

31 days remaining to apply

• Closing date

  14 August 2026 at 9am

• Date listed

  14 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,330.00 - £25,480.00 Annually (FTE) £15,988 to £16,744 Pro Rata

School Office Assistant job summary

Wray Common Primary School is seeking to appoint a professional, organised and enthusiastic School Office Assistant to join our school office team. This is an exciting opportunity for someone who enjoys working with children, parents and staff in a busy school environment and who takes pride in delivering excellent customer service and administrative support. As the first point of contact for many visitors, you will play a key role in creating a welcoming and efficient school office while supporting a range of administrative, financial and pupil welfare functions.

The successful candidate will provide day-to-day reception and administrative support as part of the school's office team.

Responsibilities will include:

• Providing a welcoming reception service for visitors, parents and telephone enquiries.
• Supporting attendance administration and school meal arrangements.
• Managing school dinner balances and liaising with parents regarding payments.
• Supporting pupil welfare, including first aid administration and medication procedures.
• Maintaining school records and assisting with systems such as Arbor and online payment platforms.
• Processing invoices and supporting financial administration.
• Assisting with safeguarding administration, including DBS checks and volunteer training coordination.
• Producing routine correspondence, arranging mail and supporting general office functions.
• Providing administrative support to ensure the effective running of the school office.

We are looking for someone who:

• Has experience of working in an office environment as part of a team.
• Possesses excellent organisational and administrative skills.
• Demonstrates strong verbal and written communication skills.
• Has excellent interpersonal skills and can build positive relationships with children and adults.
• Is confident using Microsoft Office applications and other ICT systems.
• Demonstrates a strong commitment to safeguarding and promoting the welfare of children.

In return, we can offer:

• A welcoming and supportive team environment.
• The opportunity to make a positive difference to children's educational experience.
• Ongoing professional development opportunities.
• The chance to work within a successful and growing Multi Academy Trust committed to excellence and safeguarding.

Applications will be considered upon receipt, and we reserve the right to appoint someone sooner than this if we identify a suitable candidate. You are therefore encouraged to apply for the role as soon as possible.

We want to attract the broadest range of talented people to be part of our Trust. We strive to create a diverse and inclusive environment and welcome applicants from all backgrounds. If you need any specific support or require alternative formats, please contact us.

Greensand Multi Academy Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The post is exempt from the Rehabilitation of Offenders Act 1974 and the successful candidate will be required to have an enhanced DBS check and an overseas criminal records check if you have lived or worked outside the UK within the last 10 years. Shortlisted candidates will also be subject to an online check in accordance with the updated KCSIE statutory guidance.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Wray Common Primary School

• Organisation type: Academy, ages 4 to 11
• Education phase: Primary school
• Size: 406 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: Wray Common Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/wray-common-primary-school

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