School Receptionist & Administrator
Valence School, Westerham, Kent, TN16 1QN16 days remaining to apply
Start date details
ASAP
Closing date
27 September 2026 at 11:59pm
Date listed
11 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £13,265.00 Annually (Actual) 3 days per week : Monday to Wednesday : 08:00-16:00
School Receptionist & Administrator job summary
We are looking for an exceptional Receptionist & Administrator to become a key member of our team. This is far more than a traditional reception role. As the first person visitors, families, professionals and students meet or speak to, you will help create the warm, welcoming and professional environment that underpins everything we do. Working at the heart of the school, you will provide the vital administrative and organisational support that allows our superb staff team focus on what they do best: helping our students achieve meaningful independence.
Working Pattern
Monday to Wednesday, 8:00am to 4:00pm, Term Time Only
The Role
No two days are the same. One moment you may be welcoming parents and visitors, the next supporting attendance processes, managing school communications, assisting with student records or helping coordinate the smooth running of the school day.
You will be responsible for managing our busy reception area, ensuring all visitors are welcomed professionally and that safeguarding procedures are followed at all times. Operating the school's telephone and communication systems, you will act as a central point of contact and ensure enquiries are dealt with efficiently and courteously.
Alongside reception duties, you will provide wide-ranging administrative support across the school. From maintaining records and managing diaries to processing payments and supporting attendance administration, your work will help ensure that students, staff and families receive an outstanding level of service.
Most importantly, you'll become part of a passionate team that believes every young person deserves the opportunity to achieve their full potential.
About You
We are looking for someone who combines excellent administrative skills with genuine warmth and professionalism.
You will be naturally organised, highly reliable and able to juggle competing priorities with confidence. You will enjoy interacting with a wide range of people and take pride in delivering exceptional customer service, whether face-to-face, on the telephone or via email.
You will be comfortable handling confidential information with discretion and integrity, have strong IT skills and possess the ability to remain calm and positive in a busy school environment.
Previous experience in a reception, administrative or customer-facing role is essential, and experience working within an educational setting would be advantageous. Knowledge of safeguarding, visitor management systems and school information systems such as iSAMS or CPOMS would be beneficial, although training will be provided.
What You'll Bring
- GCSE Grade 5/C (or equivalent) in English and Maths.
- Experience working in a reception, administration or customer service environment.
- Outstanding communication and interpersonal skills.
- Strong organisational and time-management abilities.
- Confidence using Microsoft Office applications, including Word, Excel and Outlook.
- A proactive, flexible and positive approach.
- A commitment to maintaining high standards of confidentiality, safeguarding and professionalism.
Joining our school means becoming part of a community that genuinely changes lives. Every day you will see the impact of your work, not only through the support you provide to colleagues but through the difference our staff make to students and their families.
We offer a supportive and collaborative working environment where every role is valued, opportunities for professional development are encouraged and successes are celebrated together.
If you are looking for a rewarding role where your organisational skills, professionalism and personality can make a real difference, we would love to hear from you.
What we offer:
- term time working - 39 working weeks plus 6.4 weeks paid holiday
- generous pension scheme with life cover
- access to retail discounts, health and wellbeing support including staff well-being sessions and events
- free on-site parking and refreshments
Join us and play your part in helping our inspirational students achieve extraordinary things.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Valence School
- Organisation type
- Special school, ages 4 to 19
- Size
- 129 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report
- Website
- Valence School website
We are proud to share with you the excellent work we do with children and young people who have physical disabilities and complex medical needs. Our school is unique within the maintained sector in the whole of southern England. We cater for students aged 4 to 19 and have both day and boarding places. We have a large site with high quality teaching, social care and health care facilities. A staff team of over 200 people provides specialist teaching, social care, therapies and nursing care to an exceptionally high standard.
Our overall aim is to enable every child and young person to achieve meaningful independence. Students flourish in a supportive but challenging environment, making good educational progress and achieving a range of accreditation as they get older. There is excellent support to enable students to achieve functional communication, mobility and skills for daily living.
We are a Foundation Special School and are part of the Kent SEN Trust, a cooperative trust of ten schools working together to improve outcomes for all the children and young people attending the schools. In 2008 Valence became a specialist Sports College and this status plays a significant role in raising students’ achievements and their participation in high quality physical education and sport.
The School works proactively with parents and external professionals to provide holistic support for every child and young person. It is also developing high quality outreach support services to local schools and more widely for children and young people in Kent who have physical disabilities who are attending mainstream schools.
The School always places children and young people at the centre of all decisions it takes and it has a relentless focus on achieving the best possible outcomes for every student.
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Kent and Medway