Senior Administration and Data Assistant
Whickham School, Newcastle-upon-Tyne, Tyne and Wear, NE16 5AR14 days remaining to apply
Job start date
1 September 2026
Closing date
15 June 2026 at 9am
Date listed
1 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 Hours per week (as outlined below), with flexibility required to adjust hours accordingly in order to provide cover for staff absence, including working until 5:00pm when necessary Monday, Tuesday & Thursday 8.30 - 4.30 Wednesday: 7.15-3.15 Friday: 8.30 - 4.00 on Fridays
Contract type
- Permanent
Full-time equivalent salary
- £29,540 to £32,061
What skills and experience we're looking for
Whickham is a school at the heart of the community. It is a place in which everybody is valued and where learning is cherished in a safe, caring and supportive environment. A school where everyone is inspired to be the best they can be.
Core Purpose
The Senior Administrative Assistant plays a key role in the effective running of the school office and school MIS (management information system), with specific responsibility on one day each week for arranging staff cover for lessons and duties. The post holder will also support Sixth Form administration and be involved in the transition process for new students.
This role requires excellent organisational skills, discretion, and the ability to work calmly under pressure in a busy school environment. You will provide administrative support in the main office and cover during the school holiday periods.
Hours of Work:
37 Hours per week (as outlined below), with flexibility required to adjust hours accordingly in order to provide cover for staff absence, including working until 5:00pm when necessary
Monday, Tuesday & Thursday 8.30 - 4.30
Wednesday: 7.15-3.15
Friday: 8.30 - 4.00 on Fridays
All year round (Annual leave to be taken during school holidays)
Are you ready to lead our team?
Want to see it for yourself? We actively encourage visits. Contact Joanne Brown at jbrown@whickhamschool.org to arrange a time that works for you.
Application deadline: 9am on Monday 15th June
Submit to: recruitment@whickhamschool.orgApplication forms: Download from the Whickham School website where you'll also find the full job description, person specification and further details about the school and role.
Whickham School is committed to safeguarding and promoting the welfare of children and young people. This post is subject to an enhanced DBS check and satisfactory references in line with Keeping Children Safe in Education (KCSIE). We expect all staff to share our commitment to safeguarding.
What happens next?
Download the full job description and person specification from our website
Visit us (optional but highly recommended) – see our facilities, meet the team and experience Whickham
Complete your application
Submit by 9am on Monday 15th June
Interviews will be held on Friday 26th June
Questions - Contact Joanne Brown (Admin Manager) at jbrown@whickhamschool.org
Whickham School is committed to creating a diverse workforce. We’ll consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.
What the school offers its staff
We invest in your growth
We don’t just talk about professional development – we make it happen. As a Senior Data and Admin professional, you’ll play a key role in shaping systems, improving processes and supporting whole-school performance.
Here’s what you’ll get:
- Protected CPD time: 1 hour of dedicated professional learning every fortnight, ringfenced in your working schedule
- Meaningful development opportunities: Training tailored to your role, professional interests and long-term career aspirations – not generic box-ticking exercises
- Accredited training packages: Access to nationally recognised qualifications and specialist development opportunities across leadership, data, systems and education support services
- Opportunity to influence and lead: A chance to contribute to strategic school priorities, develop operational excellence and drive continuous improvement across administrative and data function
Modern facilities that support great work
- Modern systems and technology to support efficient, effective ways of working
- Access to well-equipped workspaces and high-quality digital infrastructure
- Opportunities to work collaboratively across teams and contribute to school-wide projects and improvement initiatives
The practical benefits
- Salary sacrifice schemes, including bicycle and electric vehicle leasing
- Higher priority for your children’s admission to our heavily oversubscribed school
- Modern facilities with the latest display technology across the school
- A supportive, values-led environment where your contribution is recognised and your development matters
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About Whickham School
- School type
- Academies, Does not apply, ages 11 to 18
- Education phase
- Secondary school
- School size
- 1721 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Whickham School website
- Email address
- jbrown@whickhamschool.org
- Phone number
- 0191 4960026
Whickham School is a large and successful school in Gateshead with over 1700 students including approximately 350 in our high performing sixth form.
Demand for student places is strong and the school is regularly oversubscribed. Students are organised into year groups whilst eight faculties deliver the school curriculum. The Sixth Form, which has its own dedicated facility, is an increasingly popular choice of students from all over the local area.
In January 2020 many faculties moved into a brand new, state of the art, STEAMS themed building. The stunning four storey building houses Science, Technology (plus Business and IT), Engineering, Art, Maths and Sport.
The Leadership Team meet weekly and share responsibility for policy generation, decision making, planning and the general wellbeing of the school. The relevant governing body committee is involved in strategic planning and policies from the onset. Faculty and Year groups meet every two weeks to discuss strategic issues
Arranging a visit to Whickham School
To arrange a visit and increase the chance of a successful application email jbrown@whickhamschool.org.
School location
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