Senior Administrative Officer
The Hayling College, Hayling Island, Hampshire, PO11 0NU4 days remaining to apply
Start date details
As soon as possible
Closing date
23 April 2025 at 12pm (midday)
Date listed
7 April 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time (Can be done as a job share): 37 hours per week (Monday to Thursday 8am to 4pm, Friday 8am to 3.30pm), Term Time plus 3 weeks
Contract type
- Permanent
Full-time equivalent salary
- £32,149
Actual salary
- £27,499
Pay scale
- EHCC Grade E
What skills and experience we're looking for
The Senior Administrative Officer plays a crucial role in supporting the smooth and efficient operation of The Hayling College, a small secondary school in Hampshire with 539 pupils on roll.
This position is responsible for overseeing the school's administrative systems, ensuring effective communication and collaboration with staff, parents, and external stakeholders. The Senior Administrative Officer will work closely with the Headteacher, Business Manager, and Leadership Team to uphold the school's vision and values, which prioritise creating a nurturing and inclusive environment for all pupils.
Key Responsibilities and Duties
- Safeguarding and Record Keeping
- Monitor entries into the single central record (SCR), ensuring compliance with safeguarding and local requirements
- Monitor and review the school's DBS checking process, ensuring compliance with requirements and efficiency is achieved
- Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times
- Responsible for staff payroll and the IBC payroll system, including actioning both Teacher and support Staff pay awards
Recruitment and Induction
- Coordinate the advertisement of vacancies, to both internal and external candidates, including working with external partners to publicise available roles
- Develop job descriptions, person specifications, job advertisements, and candidate information packs
- Oversee the recruitment process, including communicating timeframes to all involved and sending out the necessary information at each stage
- Prepare material for interviews, including collating interview questions and developing tasks
- Ensure safer recruitment procedures are followed
HR, Leadership, and Advice
- Monitor and review the school's HR policies and procedures, and liaise with Education Personnel Services as required
- Manage the school's HR information system, Arbour, including managing user access
- Manage and update school HR documents, including HR forms and HR letters
- Assist with disciplinary and grievance procedures, as necessary
- Line manage staff, including taking responsibility for their professional development
- Update staffing information as necessary to support with the school's payroll
- Responsible for staff payroll and the IBC payroll system, including actioning both Teacher and support Staff pay awards
- Deal with any school concerns or complaints as a point of contact, liaising with the Headteacher, Leadership Team, and Clerk to the Governors
- Maintain a list of all school policies, both statutory and non-statutory
- Maintain accurate staff absence records and process Occupational Health referrals
- Take accurate minutes at confidential meetings and Leadership Team meetings
Additional Responsibilities
- Work closely with the Headteacher, the Business Manager, and the Leadership Team
- Demonstrate adaptability and the ability to coordinate with other staff
- Utilise AI and technology to enhance administrative processes
- Foster an engaging and supportive team culture
- Embrace flexible working arrangements and support staff wellbeing
Skills and Competencies
- Strong organisational and time management skills to ensure the efficient running of the school office
- Excellent communication and interpersonal skills to build positive relationships with staff, parents, and external stakeholders
- Proficient in the use of school management information systems (MIS) and HR software, such as Arbor
- Ability to maintain strict confidentiality and handle sensitive information with discretion
- Thorough understanding of safeguarding procedures and data protection regulations
- Proven experience in leading and developing a team of administrative staff
- Adaptable and able to prioritise tasks in a fast-paced environment
- Commitment to continuous professional development and aligning with the school's vision and values
What the school offers its staff
Professional Development
The Hayling College is committed to supporting the professional growth and development of all its staff, including the Senior Administrative Office. This role will provide opportunities for the post-holder to engage in relevant training and upskilling, both internally and through external providers. The school encourages a culture of continuous learning and encourages the Senior Administrative Officer to take an active role in their own professional development, aligned with the school's vision of providing an excellent education for all pupils.
In addition to a competitive salary, The Hayling College offers a range of benefits, including healthcare support, a golden ticket, sick pay, a pension, and free membership to our staff benefits scheme.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please download the application form using the link below, and once completed send to emma.cooper@hayling.hants.sch.uk
CVs are not accepted.
About The Hayling College
- School type
- Local authority maintained school, ages 11 to 16
- Education phase
- Secondary
- School size
- 565 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- School website
- The Hayling College website
- Email address
- emma.cooper@hayling.hants.sch.uk
The Hayling College is a coeducational foundation secondary school located on Hayling Island, Hampshire, serving students aged 11 to 16. The current enrolment stands at approximately 540. The college is led by Headteacher Mr. Martyn Reah.
Situated in a supportive local community, The Hayling College maintains strong connections with nearby primary schools, including Mill Rythe Junior School and Mengham Junior School, facilitating smooth transitions for students. The school is committed to providing a broad and balanced curriculum.
Beyond academics, the college offers a variety of extracurricular activities, including clubs and trips, to support students' personal development. A well-developed careers curriculum provides pupils with valuable work experience and regular interactions with employers and further education institutions, aiming to raise aspirations and prepare students for future opportunities.
The Hayling College is dedicated to fostering a safe and inclusive environment where all students are encouraged to achieve their full potential.
Arranging a visit to The Hayling College
To arrange a visit and increase the chance of a successful application email emma.cooper@hayling.hants.sch.uk.
School location
Similar jobs nearby
Management Information Systems Administrator
Thornden School
Winchester Road, Eastleigh, Hampshire, SO53 2DW
Get a job alert when similar jobs are listed
Find more school jobs in Hampshire