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Trust Estates Manager

One (Owl North East) Trust, Newcastle Upon Tyne, NE15 9DY

70 days remaining to apply

• Start date details

  Autumn Term 2026

• Closing date

  11 September 2026 at 12pm (midday)

• Date listed

  3 July 2026

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Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Two days per week (0.4 FTE), all year round
• Contract type: Permanent
• Full-time equivalent salary: £46,142 - £49,282 per annum
• Actual salary: £18,457 - £19,713
• Pay scale: Grade N9

What skills and experience we're looking for

We are seeking an experienced and proactive Estates Manager to lead the management and development of our estate across a growing Multi Academy Trust of 8 primary schools.

This is a key role within the Trust, combining strategic leadership and operational delivery, ensuring that all sites are safe, compliant, and fit for purpose. The successful candidate will play a vital role in shaping our estate for the future, including overseeing capital investment, CIF bids, and preparing for the transition of two PFI schools as contracts come to an end in the coming years.

Key Responsibilities

• Lead the delivery of the Trust’s Estates Strategy across all schools
• Ensure full statutory compliance (H&S, fire, asbestos, water hygiene, etc.)
• Support school teams across multiple locations
• Oversee planned and reactive maintenance programmes
• Lead on procurement and management of contracts and service providers
• Take responsibility for Condition Improvement Fund (CIF) bids from identification through to submission and delivery
• Support and manage the transition of two PFI schools back to Trust control as contracts reach expiry
• Support in the management of estates budgets, ensuring value for money
• Oversee capital works, refurbishments, and improvement projects
• Drive sustainability and energy efficiency initiatives

About You

We are looking for someone who:

• Has strong experience managing estates across multiple sites
• Has a solid understanding of compliance and health & safety legislation
• Has experience of capital projects and/or CIF bids
• Is confident managing contractors, budgets, and competing priorities
• Can think strategically while remaining hands on when needed
• Ideally has an understanding of PFI arrangements or complex estates environments

Experience

• Experience managing estates/facilities across multiple sites.
• Experience in education, public sector, or similar complex environments.
• Proven experience managing statutory compliance.
• Experience of leading or contributing to capital projects or CIF bids.
• Experience of contractor management.
• Experience managing budgets and procurement.

Knowledge

• Understanding of Health & Safety legislation and Building compliance (fire, asbestos, water hygiene, COSHH etc.)
• Estates and facilities management best practice
• Knowledge of CIF processes and DfE requirements (or ability to quickly acquire).
• Awareness of PFI contract structures and lifecycle considerations (desirable but not essential).

Skills

• Strong project management and organisational skills.
• Ability to lead across multiple sites with competing priorities.
• Financial and analytical capability.
• Excellent communication and stakeholder management.
• High attention to detail, particularly around compliance.

Qualifications

• Recognised H&S qualification like NEBOSH General Certificate
• Facilities management qualifications desirable

Personal attributes

• Proactive and solution focused
• Resilient and adaptable
• Strong leadership presence
• Collaborative and supportive approach
• Commitment to safeguarding and high standards

Job Description:

To lead and manage the Estates and Facilities function across the Trust’s 8 primary schools, ensuring safe, compliant, efficient, and well-maintained environments that support teaching and learning. The role includes strategic oversight and operational delivery, including management of PFI contracts nearing expiry and responsibility for securing capital investment through CIF bids.

Key Duties:

Strategic Estates Management

• Contribute to the development and implementation of the Trust’s Estates Strategy, aligned with organisational priorities.
• Support on asset management planning, including condition surveys and lifecycle planning.
• Provide strategic oversight and planning relating to two PFI schools, including preparation for PFI contract expiry within the next few years and transition to Trust control.
• Advise senior leaders and Trustees on estates risks, compliance, and investment priorities.
• Lead on capital projects, including refurbishment, expansion, and improvement works.

Capital Funding & CIF Bids

• Take lead responsibility for the preparation, submission, and management of Condition Improvement Fund (CIF) bids.
• Identify priority projects aligned to condition and compliance needs.
• Manage successful CIF projects through delivery, ensuring compliance with DfE requirements.
• Work with consultants and surveyors to produce high quality bids and supporting documentation.

Compliance & Health and Safety

• Ensure full compliance with statutory requirements across all sites, including:
• Health & Safety legislation
• Fire safety management
• Asbestos management
• Legionella control
• Electrical and gas safety
• Maintain robust compliance monitoring systems and documentation.
• Lead audits and inspections and ensure timely completion of actions.
• Act as a key advisor on risk management and site safety.

Operational Estate Management

• Manage the day to day upkeep and maintenance of all buildings and grounds with the support of school caretakers.
• Oversee planned preventative maintenance (PPM) programmes.
• Ensure efficient response to reactive maintenance issues.
• Oversee cleaning, grounds, and security services with the aid of local authority service level agreements.

Procurement & Contract Management

• Procure and manage external contractors and service providers.
• Oversee contractor performance, compliance, and value for money.
• Manage contracts including those relating to PFI arrangements and transition planning.

Budget Management

• Support in the development and management of the Trust estates budget.
• Monitor expenditure and deliver value for money.
• Support long term capital planning and investment decisions.

Sustainability & Energy Management

• Lead initiatives to reduce energy consumption and environmental impact.
• Support carbon reduction targets and sustainability strategies.

Emergency Planning & Business Continuity

• Support in the development and maintenance of business continuity plans.
• Provide leadership in response to site incidents or emergencies.

Stakeholder Engagement

• Work closely with Head teachers, senior leaders, Trustees, and external agencies.
• Act as the key estates contact for regulators, contractors, and consultants.

General Duties

• Uphold the Trust’s values and safeguarding responsibilities.
• Participate in Trust wide initiatives.
• Undertake other duties commensurate with the grade.

Further details and how to apply for the post:

Please note that written references may be taken up and made available to interviewers before the final selection stage; even if you indicate otherwise.

You will be based at ONE Trust central. At the request of the ONE Trust, you may be required to conduct your duties elsewhere. The Trust reserves the right to change your area of work, temporarily or otherwise, as may be required, subject to reasonable notice and prior consultation with you.

We would like to hear from those candidates who feel that they can demonstrate the characteristics and skills we are looking for and hold the relevant qualifications to meet the demands of this post.

ONE Trust is strongly committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Employment is subject to satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) and all candidates will be subject to online checks. You will be responsible for the safety and welfare of the children in your care in line with KCSIE 2025.

Application Details:

Applications can be completed using the DfE Teaching Vacancies portal.

Alternatively, you can visit the ONE Trust website (https://www.onetrustacademies.org.uk/vacancies) to download an application and send it to the ONE Trust office using these contact details:

Addressed to: Victoria Hanlon,Chief Financial Officer,ONE (Owl North East) Trust,Throckley Primary School,Hexham Road,Newcastle upon Tyne,NE15 9DY

Or emailed to info@onetrustacademies.org.uk

Closing date: 11 September 2026, 12pm

Interviews: 16 September 2026

Interested candidates are warmly invited to visit our ONE Trust central office and have an informal chat about the role. Please contact Emma Hampton to book a visit or find out further information about the post. Phone: 0191 6052013.

What the school offers its staff

This is a newly created position within the ONE Trust, reflecting our continued growth and commitment to strengthening the management of our estate across all schools.

As ONE Trust includes 8 primary schools, the scale and complexity of our estate portfolio is significant. This includes a mix of building types, varying condition profiles, and the presence of two PFI schools approaching contract expiry within the next few years. In addition, the Trust is seeking to take a more strategic and coordinated approach to capital investment, including maximising opportunities through the Condition Improvement Fund (CIF) or similar.

Historically, estates responsibilities have been managed at a more local or operational level within schools. This new role has been created to:

• Provide central leadership and oversight of estates and compliance
• Improve consistency, efficiency, and risk management across all sites
• Strengthen the Trust’s ability to plan and deliver capital projects and CIF bids
• Support the strategic transition of PFI assets back into Trust control
• Ensure the estate is fully aligned to support long term educational priorities

The Estates Manager will therefore play a key role in shaping and developing this function, establishing robust systems and processes while building strong relationships with Head teachers and school teams.

Why Join Us?

• Opportunity to shape and influence estates strategy across a Trust
• Varied and rewarding role with both strategic and operational impact
• Supportive leadership team and collaborative working culture
• Opportunity to lead on major projects, including CIF funding and PFI transition

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
Childcare disqualification
Disclosure and Barring Service (DBS)
Medical
Online and social media
Prohibition from teaching
Right to work
Satisfactory references
Suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

ONE Trust Safeguarding and Child Protection Policy 2025-2026.pdf - 721 KB (opens in new tab)

ONE Trust Estates Manager - Job Description and Person Specification.pdf - 274 KB (opens in new tab)

ONE Trust Safer Recruitment Policy.pdf - 328 KB (opens in new tab)

ONE Trust Estates Manager - Job Advertisement .pdf - 250 KB (opens in new tab)

About One (Owl North East) Trust

• Type: Multi-academy trust
• Website: One (Owl North East) Trust website
• Email address: info@onetrustacademies.org.uk
• Phone number: 0191 605 2013
• See more jobs: teaching-vacancies.service.gov.uk/organisations/one-owl-north-east-trust

The ONE (Owl North East) Trust is a multi-academy trust in the North East of England. The Trust was established on 1st January 2024 with its main aim being to advance the education of the pupils and school communities it serves. ONE Trust is a multi-academy trust of eight primary schools located in the outer west of the city of Newcastle upon Tyne. We are responsible for the education of over two thousand six hundred pupils between the ages of 2 and 11. We are a strong learning community where our pupils have highly positive experiences and attain good standards. Our school catchments cover an area of ten square miles that are bordered by the tidal stretches of the River Tyne, the Northumberland County boundary and the main conurbation of the City of Newcastle.

Arranging a visit to One (Owl North East) Trust

To arrange a visit and increase the chance of a successful application email info@onetrustacademies.org.uk.

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