Year 9 Administrative Assistant including Year 10 work experience
Bexhill High Academy, Bexhill-on-Sea, East Sussex, TN39 4BY17 days remaining to apply
Start date details
TBC
Closing date
21 September 2026 at 9am
Date listed
4 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week – Term me only 8am – 4pm (Mon-Thurs), 8am-3.30 (Fri) with a 30-minute unpaid lunch break each day
Contract type
- Permanent
Pay scale
- NJC scale 4 point 7-11 £26,403 - £28,142 per annum, pro rata (actual salary £22950.30– £24461.89 per annum)
What skills and experience we're looking for
Working alongside a team of support staff you will be supporting various functions throughout the school based on the level of workload each department has.
A key priority for the role is ensuring that work is completed accurately, efficiently and to a high standard.
Main functions of the post Administrative Assistant;
Attendance
- Maintain input and check daily class registers and email reminders twice daily as required.
- Take messages from absence line on daily basis (rota)
- Follow ‘First Day Absence Procedure’
- Maintain student attendance data on SIMS
- To support Bexhill Academy in fulfilling their responsibilities in the improvement of attendance and meeting the needs of children and young people
- To assist the Designated Safeguarding Lead with the tracking and record keeping of students who are on a Child Protection Plan, Looked After or Vulnerable including where there is an attendance issue within your year group rota
- Keeping an accurate and up to date database of information on students who fall into one of the above groups (within your year group).
- To instigate and support the process of legal proceedings in relation to non-school attendance where appropriate (within your year group).
- Weekly Attendance meetings with Head of Year
- Participate in weekly year team meetings to provide input on student attendance issues and other relevant student information.
- To advise/support Bexhill Academy to implement appropriate policies and procedures in relation to individual children and young people to ensure pupils school attendance as required by the current legislation and guidelines, including the preparation of daily/monthly/termly data.
- Maintain manual and computerised records/management information systems on safeguarding and child protection.
- To develop appropriate strategies in partnership with other agencies to maintain and/or improve levels of attendance to help ensure performance indicators and targets are met.
- To undertake early intervention work in the form of attendance panel meetings, initiate the “Fast Track” to prosecutions procedures with families as appropriate and track and monitor attendance thereafter.
- To ensure child/family records are maintained and stored appropriately on SIMS
- To engage children, young people and their families in the planning and implementation of appropriate preventative and early help programmes of work to ensure regular attendance and promote good behaviour therefore preventing exclusion, including welfare checks.
- To work collaboratively with partner agencies to support children in need including reducing levels of exclusion through improvements in attendance and behaviour.
- To review school attendance data, and implementation of school policies and procedures relating to individual children and young people on a regular basis.
- To inform parents/carers of their rights and responsibilities in relation to regular school attendance, school admissions, exclusions and transfers to other schools.
- To work within timescale in order ensure quality services delivered in a timely manner
- To identify the appropriate legal action to be pursued in relation to non-attendance and access to education and support East Sussex’s responsibilities in the instigation of legal proceedings where there is evidence of persistent non-school attendance.
- To provide half termly reports to SLT regarding performance and outcomes determined by the agreed contract.
- Student Based Administration
- General Office Duties and other duties.
What the school offers its staff
We offer a number of excellent staff benefits for our employees including a comprehensive Employee Assistance Programme (EAP) and a healthcare scheme. We have a partnership with the Mulberry schools trust, which is a high performing Multi Academy Trust of schools that are based in London. This offers our staff excellent CPD opportunities and offers our students numerous exciting opportunities.
Further information about the job
The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
Visas cannot be sponsored.
If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.
Commitment to safeguarding
The Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an Enhanced DBS check.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About Bexhill High Academy
- Organisation type
- Academy, ages 11 to 16
- Education phase
- Secondary school
- Size
- 1441 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- Website
- Bexhill High Academy website
- Email address
- recruitment@bexhillacademy.org
Secondary Academy
Arranging a visit to Bexhill High Academy
To arrange a visit and increase the chance of a successful application email recruitment@bexhillacademy.org.
School location
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