Administrative Assistant / Receptionist
Crockerne Church of England Primary School, Bristol, BS20 0JP28 days remaining to apply
Start date details
As soon as possible
Closing date
17 October 2025 at 12pm (midday)
Date listed
19 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 22.5 hours per week Wednesday, Thursday and Friday 8am-4pm Term time only, including 3 inset days
Contract type
- Fixed term - 1 year fixed until 31/08/2026
Full-time equivalent salary
- £26,403 - £28,142
Actual salary
- £13,729 - £14,633
Pay scale
- JG4 SCP7-11
What skills and experience we're looking for
JOB PURPOSE:
To be an ambassador for the school when meeting parents and other visitors.
To provide administrative duties to support the efficient day to day running of the school office.
To provide a friendly and positive first point of contact to the school. To fulfil their job description, and to ensure they have read, understood and follow all safeguarding guidance including the Safeguarding Policy, Keeping Children Safe in Education: Information for all school and college staff (from Working Together document) and the Guidance for Safer Working Practice for Adults who work with Children and Young People.
OFFICE RECEPTIONIST DUTIES:
The post holder may be requested to undertake any but not necessarily all of the following duties. Duties required will be under the direction of the Office Manager or SLT, according to the school’s needs.
Reception
1. Providing a warm welcome to all. Dealing with telephone, email and face to face enquiries in an efficient and professional manner and providing hospitality for visitors.
2. To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges
3. To look after the school office and reception area ensuring that they are welcoming and tidy.
General administration
4. To undertake general office duties e.g. telephone calls, emails, ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly; dealing with incoming and outgoing post, maintaining the school diary, co-ordinating school dinner orders, liaising with the kitchen/parents, co-ordination of school visits, etc.
Compliance, Data Management and Statutory Returns
5. To assist with the maintenance and update of the school Management Information System and other online data storage, including producing reports when required.
6. Ensure statutory returns are completed in a timely and accurate manner.
Admissions, Attendance and Safeguarding
7. To record pupil absences daily from parents
8. To assist with school admissions administration, under the direction of the Office Manager.
9. To provide admin support to the Headteacher, governors and other teachers, as required.
Marketing, publicity and communications:
10. To update and maintain the school website, prepare newsletter and other publicity.
11. Support the school’s use of Office 365, Teams etc; ensuring there are efficient internal communications.
GENERAL PROFESSIONAL DUTIES:
1. To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the School as outlined in the school’s Safeguarding and Child Protection policy
2. To recognise health and safety is a responsibility of every employee, to take reasonable care of self, pupils and others and to comply with the school’s Health and Safety Policy and any school-specific procedures and rules that apply to this role.
3. To respect the confidentiality of personal information, including that of pupils, staff and families, and to ensure the confidentiality of information received.
The above serves as a guide and is not exhaustive; all professional staff are expected to undertake other duties and projects as may be reasonably required in accordance with the grade of the post. You will be working as part of a small, friendly team and may be asked to provide extra support within the school during busy periods.
What the school offers its staff
Crockerne Primary School office is an exciting and dynamic place to work. You will be the first point of contact for the school community, both face to face and via email/telephone. The role demands an individual who is friendly, calm under pressure, resilient, can prioritise and multi-task – all with a smile! If you feel you have these qualities, you may be the person we are looking for.
Further information about the job
Commitment to safeguarding
https://www.kaleidoscopemat.co.uk/uploads/9/4/7/2/94728976/safeguarding_policy_kmat_2022.pdf
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
About Crockerne Church of England Primary School
- School type
- Academy, Church of England, ages 3 to 11
- Education phase
- Primary
- School size
- 319 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Crockerne Church of England Primary School website
- Email address
- office@crockerne.co.uk
- Phone number
- 01275 372659
Crockerne Church of England Primary School is a 3-11 Primary School. It is in the heart of the villages of Pill, Easton in Gordano and Ham Green; it is a lovely place to work and many visitors and new parents comment on the family, nurturing and inclusive feel the school has for both children and staff.
School location
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