Administrative Assistant/Receptionist

St Margaret's Church of England Primary School, Solihull, West Midlands, B92 7RR

15 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  6 November 2026 at 10am

• Date listed

  22 October 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £18,058.00 Annually (Actual) Starting band 2, point 5

Administrative Assistant/Receptionist job summary

Public face of school

Provide an efficient and welcoming reception and telephone service, receiving visitors, dealing with incoming calls and emails, taking and passing on messages

Dealing positively with a wide range of queries from students and parents and consult with the Office Manager/Headteacher if further guidance is needed

Sign in late pupils, sign out pupils for appointments, recording data as required.

Sign in all visitors, ensuring they are fully aware of the school policy and procedures re safeguarding and emergency evacuation procedures.

Escort visitors to various locations as required in a professional manner

Attendance

Ensuring that attendance registers are completed each morning and afternoon and

that unexplained absences are followed up by telephone, reporting any concerns

to the Head teacher

Liaise with external agencies regarding pupil absence

Communications

Manage incoming and outgoing email communication

Deal with general queries by telephone

Manage incoming and outgoing post

Always comply with GDPR regulations

Administrative Tasks

Utilise the School information management system (Arbor) for appropriate tasks

Assist with school events during the school day e.g. visits by the school nurse,

photographer and parents

Support the administration of educational visits e.g. booking of transport, creating trip on Arbor

Work with catering provider with regards to school dinners

Administration of after school clubs, collating registers and contact details.

Carry out administrative tasks relating to admissions and induction including

copying and collating information under the direction of the Office Manager

Any other duties as commensurate within the grade in order to ensure the smooth

running of the school

Admissions

Support the Office Manager in the process of admissions by:

Dealing with enquiries from prospective parents about admission to the school and sending application forms

General

Support the overall Christian ethos of the Trust

Be a part of the school team and support the smooth running of the school.

Have an understanding of safeguarding, data protection and GDPR.

Willingness to work flexibly, occasionally outside of normal hours.

Maintain the confidentiality in the course of undertaking duties.

This is not intended to be a complete and exhaustive list of all duties and responsibilities attached to the post as this is a varied role. This job is subject to change by negotiation as this new role develops.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St Margaret's Church of England Primary School

• Organisation type: Academy, Church of England, ages 3 to 11
• Education phase: Primary school
• Size: 233 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: St Margaret's Church of England Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-margaret-s-church-of-england-primary-school-solihull

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