Administrative Assistant with Finance Experience

John Ball Primary School, London, SE3 0TP

27 days remaining to apply

• Job start date

  2 November 2026

• Closing date

  5 October 2026 at 9am

• Date listed

  8 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 35 hours a week, term time only
• Contract type: Permanent
• Pay scale: Scale 4

What skills and experience we're looking for

We are looking for an Administrative Assistant who:

• Has some experience with financial processing orbookkeeping
• Can offer excellent customer service to the children, parents and staff
• Has high expectations of themselves, pride in their work and surroundings
• Is hard working, an intuitive team player and is able to use their own initiative in being solution focused
• Wants to contribute to the school as a whole

What the school offers its staff

As a member of our staff you can expect:

• Brilliant children – enthusiastic and able, with excellent attitudes to learning
• Strong leadership; a school that is well organised and managed
• A fantastic staff; supportive and friendly
• High quality CPD supporting you to be the best
• Excellent resources

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Main Purpose of the Job

Under the guidance of senior staff, be responsible for undertaking administrative, financial and organisational processes within the school. Assist with the planning and development of school general office services.

Tasks

Organisation

• Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
• Deal with complex reception/visitor etc matters
• Assist in arrangements for school trips, events etc.

Administration

• Undertakefinancial administration of sale invoices
• Produce financialstatements and reports
• Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
• Manage and maintain manual and computerised recordsand management information systems
• Produce lists/information/data as required e.g. pupils data
• Undertake typing and word-processing and other IT based tasks
• Provide personal, administrative and organisational support to other staff
• Sort and distribute mail
• Undertake administrative procedures
• Complete and submit complex forms, returns etc, including those to outside agencies eg. DfE
• Undertake the administration of payroll systems

Resources

• Undertake general financialprocessing e.g. orders including requisitions and invoices
• Maintain stock and supplies, cataloguing and distributing as required
• Operate relevant equipment/lCT packages (e.g. Microsoft and Google suites, databases, spreadsheets, internet)
• Undertake research and obtain information to inform decisions
• Provide advice and guidance to staff, pupils and others

Responsibilities

• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support diversity and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Establish constructive relationships and communicate with other agencies/professionals
• Attend and participate in relevant meetings as required
• Participate in training and other learning activities and performance development as required
• Recognize own strengths and areas of expertise and use these to advise and support others
• Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department/Section.

Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department/Section.

Equalities

Ensure implementation and promotion in employment and service delivery of the Council's equal opportunities policies and statutory responsibilities.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

About John Ball Primary School

• Organisation type: Local authority maintained school, ages 2 to 11
• Education phase: Primary school
• Size: 672 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• Website: John Ball Primary School website
• Email address: hr@johnball.lewisham.sch.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/john-ball-primary-school

Primary School

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