Office Administrator
Wensley Fold CofE Primary Academy, Blackburn, Lancashire, BB2 6LX39 days remaining to apply
Start date details
As soon as possible
Closing date
25 September 2026 at 12pm (midday)
Date listed
17 August 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 32.5 hours per week, Monday to Friday. Term time only + 3 weeks (some flexibility on the 3 weeks of work)
Contract type
- Permanent
Full time equivalent salary
- £25,583 to £26,828,
What skills and experience we're looking for
Job Purpose
Under the guidance of the HT, DHT and FOM, be responsible for undertaking administrative, financial and organisational processes throughout the school.
Assist with the planning and development of support services.
General Management
To work alongside the finance and operations manager and ensure the efficient running of the office both operational and financial.
Develop and support with all procedures, protocols and office systems to meet the administration and operational needs of the school.
Reception Duties
To ensure that all visitors to the school are received in a friendly and professional manner and that they feel welcomed and well attended to.
To manage the process for children who arrive late and supervision of children who leave during the day for appointments/sickness
To be responsible for arranging medical or other appointments with the school nurse/dentist and other agencies, as required.
To process ID checks for all visitors in accordance with the school’s safeguarding procedures ensuring everyone is signed in and out and wearing the appropriate identification.
To ensure all queries, either in person or by telephone, are dealt with swiftly and appropriately using tact and diplomacy at all times.
To collaborate to ensure the answer-phone messages are checked early every morning and then regularly thereafter during the day.
To ensure messages are clearly recorded and passed onto the relevant staff in school
To handle difficult situations and issues with sensitivity and a calm manner, being at all times aware of the need to safeguard pupils, operate within data protection guidelines and maintain strict confidentiality at all times.
Admissions
To support with admissions by ensuring all documents are completed clearly and in a timely manner, including to Nursery.
To arrange prospective parent visits to the school for the Headteacher or senior staff
To maintain pupil record folders and files
To support with ensuring all school admission packs are kept up-to-date and distributed in liaison with other office staff and the EYFS Team.
To support with ensuring Admission packs are up to date and available for all parents/carers.
To support parents/carers with completing the forms and following up missing information where necessary
To support with the preparation of information and records for forwarding on to appropriate Primary schools and Secondary schools as necessary
To support with the preparation of appeals paperwork and related Local Authority communication.
General Administration
To produce standard letters, the newsletter and reports as requested by the HT and senior staff
To support with ensuring that school emails are checked every morning and then regularly thereafter during the day and deal with or forward messages to appropriate staff.
To make appointments for the Headteacher, senior teachers and teaching staff as requested.
To arrange meetings with parents and other individuals as requested
To coordinate all paperwork or other arrangements for Parent Consultations or any other meetings held during the year
To support with managing an effective computerised system for record keeping processes (SIMS) and to attend training courses as necessary to keep up to date with the systems
To support in the administration and organisation of school photos to include arranging photographer visits, production of class/sibling lists, collating of all information relating to the family requirements, distributing photos when returned and importing into SIMS pupil records.
To support with the distribution of school reports and accompanying paperwork to ensure they are distributed in a timely manner and to ensure all pupils reports are ready, copied and collated in time.
To support the effective implementation of school attendance systems
To liaise with the school uniform company as required
To support with the administration of the school’s post including sorting and distribution and for ensuring that post is sent to appropriate people on a daily basis
To support with the penalty notice paperwork following any unauthorised absence following handover from the Finance and Operations Manager.
Other Duties
In the event of an emergency to adhere to the office evacuation procedures and to support with an accurate register call, as required.
To uphold the reputation of the school through the sensitive dealings with children, parents and visitors at all times.
To cover duties of other office staff as requested by the HT.
To support with monitoring and maintaining an appropriate level of stock control for office supplies, including printing and photocopying.
To assist with dealing with lost property.
Any other duties as can be reasonably expected within the boundaries of the school office.
Support with the management of lunchtime menus and the electronic system for lunches.
To organise letters, payments and enquires for school trips.
To manage systems linked to all Wraparound care.
To be part of the scheme of delegation regarding school orders.
To keep up to date records on SIMS regarding groups of children e.g. Free School Meals.
Safeguarding Children
Have a strong commitment to the protection and safeguarding of children and young people in line with the ‘Guidance for Keeping Children In Education Safe’, the Children’s Act 2004 and Education Act 2002.
To adhere to the principles of safeguarding as they apply to children and young people in relation to the post holder’s role and take an active part in maintaining the policy.
What the school offers its staff
Wensley Fold CE Primary is a proud, outstanding Church of England standalone academy. Our school is built on a strong set of values which every member of our school community lives by; Courage, Compassion, Trust, Respect and Aspiration. We are proud to achieve our school vision of ‘Make each day count’ in everything we do and have a deeply rooted- commitment to leaving no stone unturned, developing all children to their fullest potential.
Our school community is made up of our staff who are an incredibly supportive team, our parents who are excellent partners in learning and our children who are motivated to learn, well behaved and simply the best!
The school has a strong commitment to staff wellbeing and continuing professional development. Each staff members is supported in the ambitions that they have to develop their skills whilst maintaining a strong commitment to individual wellbeing and workload management.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Wensley Fold CofE Primary Academy
- Organisation type
- Academy, Church of England, ages 3 to 11
- Education phase
- Primary school
- Size
- 463 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- Email address
- bursar@wensleyfold.blackburn.sch.uk
- Phone number
- 01254667449
At Wensley Fold we provide a happy, secure and supportive learning environment where the children develop independence and work hard to make the most of their talents, and ‘Make Each Day Count’ within a deep and rich curriculum. We believe a close working relationship between home and school is vital to support our children’s learning. We encourage teachers and parents to form a partnership that actively shares in our children’s education. At Wensley Fold we take pride in our safeguarding culture which permeates everything that we do and where everyone takes responsibility for safeguarding, we recognise our moral and statutory responsibility to safeguard and promote the welfare of all pupils. We endeavour to provide a safe and welcoming environment where children are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice. We support the values of democracy, rule of law, individual liberty, mutual respect and tolerance of different faiths and beliefs and these are embedded within our curriculum. We aim to empower children to have a voice and to stand up against discrimination, valuing equality, tolerance and mutual respect. At Wensley Fold we believe that every one of us is loved unconditionally by God. We avoid, at all costs, diminishing the dignity of any individual to a stereotype or a problem. We offer a community where everyone is a person known and loved by God, supported to know their intrinsic value. We empower people to be their authentic selves, enabling them to realise and achieve their authentic selves, enabling them to realise and achieve their full potential and celebrate differences. Wensley Fold CE Primary Academy has a proud history of academic achievement within a nurturing and supportive learning environment. The Academy has had an OFSTED rating of Outstanding for over fifteen years and was again deemed Outstanding following an inspection in September 2023. At the last SIAMS inspection in October 2018 the Academy was rated excellent. At Wensley Fold children receive an excellent education where they flourish and thrive.
Arranging a visit to Wensley Fold CofE Primary Academy
To arrange a visit and increase the chance of a successful application email bursar@wensleyfold.blackburn.sch.uk.
School location
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