Senior Administration Officer (Fixed Term)

St Bede Academy, Bolton, Lancashire, BL3 3LJ

42 days remaining to apply

• Closing date

  9 November 2026 at 11:59pm

• Date listed

  28 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full time equivalent salary: £14.59 Hourly

Senior Administration Officer (Fixed Term) job summary

JOB TITLE: Senior Admin Officer

CONTRACT: Fixed Term for 12 Months

HOURLY RATE: £14.59 / hour

HOURS: 25 hours per week, Term time only plus 10 days

RESPONSIBLE TO: Headteacher

PURPOSE OF JOB: The Senior Admin Officer oversees the daily administration of the school office, including the supervision of two administrative staff. Reporting to the Headteacher, the Senior Admin Officer also supports the Senior Leadership Team (SLT) with the smooth running of the school.

SKILLS REQUIRED:

• Ability to organise and maintain the administrative procedures and systems of the school.
• Ability to work with minimal supervision and direction, as well as the ability to multi-task and use initiative.
• Ability to work calmly in a busy environment, as a member of a team or as an individual, with a flexible approach to work to meet changing demands.
• Ability to form close working relationships with the Headteacher, Senior Leadership Team and other key personnel.
• Ability to work collaboratively with key personnel throughout The Quill C of E Trust.
• Ability to communicate clearly and provide excellent service to parents/carers, visitors, and external companies with a friendly manner.
• Confidential approach to all information and situations.
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).

CORE DUTIES AND RESPONSIBILITIES:

Admissions

• Oversee all ‘in-year’ admissions for the school liaising with teachers, parents, children and external stakeholders.
• Oversee all new ‘Reception’ admissions including ‘ranking’ places according to our Admissions Policy; working with staff to allocate children to classes; organising parent meetings and transition visits; overseeing all communications to teachers, parents and external stakeholders; monitoring the receipt of data collection for children and arranging enrolment.
• Oversee all new ‘Nursery’ admissions including offering places in accordance with ratio numbers; organising parent meetings and transition visits; overseeing all communications to teachers and parents; monitoring the receipt of data collection for children and arranging enrolment.
• Prepare relevant paperwork within agreed timelines for school admission appeals.
• Process new starters and leavers including data input onto Bromcom (the school data management system) and sending/receiving common transfer files (CTF) to and from other schools.

Communication

• Draft letters to parents, for sign off by the SLT.
• Proofread letters and communications written by staff and edit where required.
• Communicate regularly to parents using Bromcom.
• Oversee an annual review of the School Prospectus, liaising with the SLT, and regularly review throughout the year.
• Regularly check the school website to ensure information is relevant and arrange updates when necessary.
• Prepare an annual Parental Questionnaire, monitor responses, report results to SLT and preparing the results for publishing.
• Regularly draft posts for publishing on the school Facebook page.

School/Office Administration

• Conduct the termly school Census return and upload to the Department for Education (DfE) site.
• Oversee ‘end of year’ processes and procedures.
• Oversee and update the school calendar (‘Diary Dates’), meeting regularly with the Headteacher to discuss forthcoming events and actions required.
• Oversee the Early Years Headcount and report to Bolton Council within agreed timelines.
• Oversee administrative workflows throughout the school, ensuring deadlines are met.
• Supervise members of the school office and carry out annual appraisals, with initial support/guidance from SLT.
• Delegate tasks where appropriate to the school office staff.
• Organise regular school statutory health checks including the annual Flu Vaccination program.
• Carry out other administrative tasks as and when required.

Customer Service

• Regular communication with parents/carers, external companies and services.
• Ability to deal with and respond to admin/office issues or complaints which may arise, with support/guidance from SLT.

Events/Initiatives

• Active member of the PTA assisting with the organisation of events.
• Oversee the income/expenditure for the PTA including banking money and, with support from the Finance team, keep accurate income/expenditure records.
• Organise Leavers Hoodies, Books and Party for our Year 6 children.
• Organise regular and other unplanned initiatives as and when required.

Software

• Ability to use data management systems and portals.
• Ability to use an iPad.
• Ability to use general office equipment.

Benefits

• Access to the Local Government Pension Scheme
• Nurturing Work Environment: Benefit from on-site nurseries available during school terms and 52-week private nurseries at preferential rates.
• Extended Care Options: Enjoy access to our out-of-school and holiday clubs, also offered at discounted rates.
• Professional Growth: Embark on a journey of personal development with bespoke opportunities and comprehensive access to the Schoot CPD package.
• Technological Advancement: Experience our dynamic digital strategy, including 1-1 iPads for both pupils and staff.
• Dedicated Support: Rely on our on-site Trust HR and full-time IT support teams, dedicated to your needs.
• Strong Leadership: Be part of a team backed by committed Directors and Governors, and a leadership that values your workload and well-being.
• Inspiring Students: Teach pupils who are well-behaved, eager to learn, and who find joy and calm in their school life.
• A Family Ethos: Join a community that cherishes individual talent, empowering everyone to achieve their best.

Our Academy Trust is committed to improving the life chances of all children through education and personal development. Each child is unique. We encourage and support every child through their exciting journey within our Trust, equipping them with the skills they need for the future.

Our approach is based on sharing excellence within our Trust, recruiting, training, and retaining the highest calibre of staff who share our vision of enlightening, enriching, empowering and evolving a generation through education.

‘Enlightening, Enriching, Empowering and Evolving generations through education’

We offer a fantastic, supportive place to work along with flexible working opportunities, access to the Local Government Pension Scheme, as well as a range of employee wellbeing and support services.

The Trust is committed to safer recruitment practices and pre-employment checks will be undertaken before any appointment is confirmed. This post is subject to an enhanced disclosure from the Disclosure and Barring Service (DBS). The Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St Bede Academy

• Organisation type: Academy, Church of England, ages 3 to 11
• Education phase: Primary school
• Size: 610 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: St Bede Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-bede-academy

St. Bede is a popular three-form entry Academy with 630 pupils on roll, serving a wide community with pupils from different faiths. The present School was formed in September 1992 through the amalgamation of a well-established Infant and Junior School. It became an Academy on 1st July 2011 and is now part of a Multi-Academy Trust, along with our sister school Tonge Moor Primary Academy.

Collaboration between both schools in the MAT is strong, supporting staff’s workload and well-being, and career development. Staff members benefit from: on-site MAT HR support; on-site full time MAT IT support; on-site school term time nursery; on-site 52 week private nursery; on-site out of school club and holiday club; discounted childcare; bespoke personal development opportunities as well as full access to The National College CPD package; a committed Governing body; a supportive leadership team who prioritise well-being; pupils who behave well, are eager to learn, are calm, happy and enjoy school life; a family ethos that nurtures individual talent, empowering all to flourish.

As a Church of England Primary school our school vision, values and scripture underpin our daily practice. We have a strong relationship with St. Bede's Church and this forms the basis of a very happy community.

The School underwent its Statutory Inspection for Anglican and Methodist Schools in February 2023 and the glowing report with a secure ‘Good’ judgement captures life at St. Bede perfectly. The report can be found our school website.

The large school building is made up of: twenty two classrooms, a music room, a computing suite, a main hall, a small hall, an intervention classroom, a library, a staff PPA room, a meeting room, a staffroom and a number of office spaces. We have an urban site with no grounds or playing fields, although the school has access to the adjacent council playing fields which we are currently in talks with the council about purchasing for our children. We have two playgrounds, a Reception outdoor area, a Nursery outdoor area, a Year 1 outdoor area and an allotment.

Our bespoke curriculum ensures that all children are provided with a broad, balanced curriculum taking into account their interests, needs and talents. Our curriculum is sequential from the EYFS to Y6 and is successfully designed to be ambitious and meet the needs of all pupils. We are proud to have specialist teachers in Music, Modern Foreign Languages, Computing and Art who teach from EYFS to Year 6.

School location

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