Office Manager

St Mary's Catholic School, Newcastle-upon-Tyne, Tyne and Wear, NE7 7PE

14 days remaining to apply

• Job start date

  2 November 2026

• Closing date

  22 September 2026 at 9am

• Date listed

  8 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: BB06 (SCP 20-24, £32,597-£35,412)

Office Manager job summary

Office Manager

Full Time – Permanent- From October 2026

BB06 (SCP 20-24, £32,597-£35,412)

37 hrs – 7.30am-4.00pm Monday-Thursday and 

Friday 7.30am-3.30pm with one hour lunch

The Governors wish to an outstanding Office Manager to lead the school admin team and ensure the smooth running of the Main Office and other admin support in school. This is an excellent opportunity to gain an enhanced leadership post within the school’s support staff structure. The successful candidate will work closely with the senior leadership team to ensure that all aspects of administration at St Mary’s are outstanding. The successful candidate will lead a team of Senior Admin Assistants and Admin Assistants in school.   

Specific areas of work will be agreed with the successful applicant following appointment but the duties and responsibilities of the Office Manager will include:

• Leading the school admin team and ensuring the smooth running of the office and effective administrative support across the school.

• Delegating appropriate work to members of the administration team and ensuring that work is completed efficiently and to a high standard.

• Leading the school admin team to ensure high quality communication with parents via our MIS system Arbor, telephone, email and in person. 

• Leading support staff review, including leading review meetings, with the administration team.

• Ensuring that all school documentation is maintained and updated, including support in the production of the school newsletters, prospectus, staff handbook etc.

• Leading the completion of whole school administrative priorities at key points in the school calendar. For example, Parents’ Evenings.

• Leading admin support for school transition process and events. 

• Welcoming, looking after and providing hospitality for all school visitors throughout the year.  

• Organising the administration of examination results.

• Organising the work time of administrative staff, including on-call days.

• Providing administrative support for all school recruitment.

• Providing administrative support and bookings for trips, visits and residential visits. 

• Provide support to the SLT in the management of daily staff cover for planned and unplanned absences.

• Management of free school meals and organising alternative provision where required. 

• Ensuring excellent relationships with staff, parents, governors, contractors’ representatives and external agencies in order to promote the objectives of the school.

• Leading and/or contributing to all of the regular duties of Senior Admin/Admin Assistant roles.

• Fully supporting the school’s Catholic/Christian ethos.

• Carrying out any other duties as directed by Senior Leaders commensurate with the general level of responsibility of the post.

Application process

Applicants must have significant and current administrative experience and expertise to apply for this role. 

To apply, please complete the CES online application form via Eteach. Please complete the application in full including the ‘Supporting Statement’ section which should be around 1 side of A4 in length. Please address the supporting statement to me, outlining the qualifications, experience, skills and attributes, which you will bring to the post. 

Could I ask all applicants to include in the qualifications section of the form, details of their degree class and division, as well as A Level grades.

Your completed application form, letter and reference consent form should be completed electronically via Eteach, by 9.00am on Tuesday 22nd September 2026. Interviews will be held shortly after the deadline. If you would like to discuss this post further, please do not hesitate to get in touch with Danielle Largue, Head of School.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St Mary's Catholic School

• Organisation type: Academy, Roman Catholic, ages 11 to 18
• Education phase: Secondary school
• Size: 1462 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: St Mary's Catholic School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-mary-s-catholic-school-newcastle-upon-tyne

St Mary's Catholic School

School location

Get a job alert when similar jobs are listed

Find more school jobs in Newcastle upon Tyne and Tyne and Wear