PA to Executive Headteacher/Director
East Lane Primary School, Wembley, Middlesex, HA0 3NTThis job expired on 2 August 2024 – see similar jobs
Start date details
ASAP
Closing date
2 August 2024 at 11:59pm
Date listed
17 July 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £30,000.00 - £35,000.00 Annually (Actual)
PA to Executive Headteacher/Director job summary
Job Title: Personal Assistant to the Executive Headteacher/Director of the Trust
Location: East Lane Primary School, Wembley, London
Employer: Wembley Multi-Academy Trust
Contract Type: Full-Time, Term-Time Only (Plus 2 Weeks)
Hours: 7:30am - 4:30pm (Including 1 Hour Lunch Break)
Salary: £30,000 - £35,000 per annum (Dependent on Experience)
Start Date: As soon as possible
Applicants must have the right to work in the UK
About Us:
East Lane Primary School, part of the Wembley Multi-Academy Trust, is a vibrant institution dedicated to providing high-quality education and fostering a supportive community for our students and staff. We are seeking a highly organized and dynamic Personal Assistant to support our Executive Headteacher/Director of the Trust.
Role Overview:
The Personal Assistant (PA) to the Executive Headteacher/Director of the Trust ensures the smooth operation of the executive office. The successful candidate will provide comprehensive administrative and secretarial support, enabling the Executive Headteacher/Director to focus on strategic leadership and overall management of the Trust.
Key Responsibilities:
Administrative Support:
- Manage the Executive Headteacher/Director's diary, scheduling appointments and meetings.
- Coordinate and prepare agendas, minutes, and follow-up actions for meetings.
- Handle correspondence, including emails, phone calls, and letters, ensuring timely responses and appropriate action.
- Maintain and organize confidential files and records.
- Provide advanced secretarial services, including dictation, minute-taking, typing notes, proofreading, and filing.
Communication:
- Act as the first point of contact for the Executive Headteacher/Director, handling inquiries with professionalism and discretion.
- Liaise with internal and external stakeholders, including staff, parents, governors, and external agencies.
- Receive and welcome visitors professionally, providing refreshments as required.
Office Management:
- Oversee the day-to-day operations of the executive office, ensuring an efficient and well-organized environment.
- Manage office supplies and equipment, coordinating maintenance and repairs as needed.
- Manage petty cash, ensuring accurate records and reporting.
Event Coordination:
- Plan and organize events, conferences, and workshops, including logistics, catering, and materials.
- Assist with the preparation and dissemination of communication materials and presentations.
- Provide administrative support for Parents’ Evenings, Open Days, and other school events.
Project Support:
- Provide support for special projects and initiatives, conducting research and preparing reports as required.
- Assist with the development and implementation of Trust-wide policies and procedures.
- Assist with recruitment processes, including advertising vacancies, coordinating interviews, and liaising with candidates.
- Support in producing school documents such as Staff Handbooks, Student Planners, and other necessary documentation.
Additional Duties:
- Perform additional duties as requested by the Executive Headteacher/Director, demonstrating flexibility and a willingness to adapt to the needs of the Trust.
- Support training school by managing lesson observations and updating records.
- Provide administrative support related to evaluations and reviews.
Person Specification:
- A degree is essential- Law degree is preferable
- Proven experience as a Personal Assistant or Executive Assistant, preferably in an educational setting.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with attention to detail and excellent proofreading abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills, with the ability to build effective relationships with a diverse range of stakeholders.
- A proactive and flexible approach to work, with the ability to adapt to changing priorities and demands.
- Commitment to long-term employment and contributing to the success of the Trust.
Application Process:
To apply, please submit your CV and complete the phone screening questions. Shortlisted candidates will be invited to a short Teams interview. Successful applicants from the second stage will be invited to the school for an in-person interview and completion of a task.
East Lane Primary School and Wembley Multi-Academy Trust are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be required to undergo an enhanced DBS check
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About East Lane Primary School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary
- School size
- 627 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- East Lane Primary School website (opens in new tab)
School location
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