PA to Headteacher and SLT

Haydon School, Pinner, Middlesex, HA5 2LX

7 days remaining to apply

• Start date details

  Immediate

• Closing date

  9 November 2026 at 12pm (midday)

• Date listed

  2 November 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: £31,059.00 Annually (Actual) Term-time plus 5 days, 37 hours per week/39 weeks per year - Scale 6, Point 18 - Pro-rata £31,059 (FTE £35,520.00)

PA to Headteacher and SLT job summary

Haydon is a large, welcoming and diverse secondary school in North West London, proudly judged Good by Ofsted. We are seeking an exceptional, highly organised and proactive Personal Assistant to provide outstanding administrative and organisational support to our Headteacher and Senior Leadership Team (SLT).

This is a key role at the heart of our school, offering an exciting opportunity for someone who thrives in a busy, fast-paced environment and enjoys making a real difference behind the scenes. You will be instrumental in ensuring the smooth running of the Headteacher’s office and supporting the effective leadership and management of the school. From managing complex diaries and coordinating meetings to preparing correspondence, maintaining accurate records and liaising professionally with governors, staff, parents and external stakeholders, you will help ensure that priorities are managed efficiently and deadlines are met.

We are looking for someone with excellent communication skills, exceptional attention to detail, sound judgement and the ability to handle confidential and sensitive information with discretion. Above all, you will be a confident, approachable and resourceful professional who can anticipate needs, take initiative and remain calm under pressure.

If you are passionate about delivering a first-class support service, enjoy working collaboratively and want to play a valued role in the life of a vibrant school community, we would love to hear from you.

Key Responsibilities

Personal Assistant and Executive Support

• Provide high-quality, proactive and efficient personal assistant support to the Headteacher and other members of the Senior Leadership Team (SLT), as required.

• Manage diaries, appointments and meeting schedules, ensuring priorities are coordinated effectively and commitments are met.

• Prepare confidential correspondence, letters, reports, presentations and other documents to a high standard of accuracy and professionalism.

• Handle sensitive information with discretion, maintaining the highest standards of confidentiality and professional judgement.

• Act as a key point of contact for the Headteacher’s office, responding to enquiries and liaising professionally with staff, parents/carers, governors and external stakeholders.

Governance, Meetings and Communication

• Liaise with governors and the Clerk to the Governing Body, as directed by the Headteacher.

• Arrange, coordinate and support meetings, including preparing agendas, distributing papers, taking accurate minutes and following up on agreed actions.

• Minute formal and confidential meetings, including internal meetings, disciplinary hearings and appeal meetings, as required.

• Coordinate communications and meeting arrangements on behalf of the Headteacher and SLT, ensuring information is shared accurately and in a timely manner.

• Liaise with staff and other stakeholders to ensure meetings, appointments and school activities are organised effectively.

Complaints, Appeals and Formal Procedures

• Coordinate the administration of complaints, student appeals, suspensions and exclusions, ensuring relevant documentation is prepared, records are maintained and deadlines are met.

• Maintain complete and accurate records of complaints, correspondence, investigations and outcomes.

• Provide initial acknowledgements to complainants, liaise with the Headteacher regarding investigation arrangements and ensure formal responses are issued and appropriately filed.

• Support the preparation of the annual complaints summary report for the Headteacher.

• Handle sensitive and confidential matters professionally, following school policies, procedures and relevant statutory requirements.

School Calendar and Event Coordination

• Coordinate and maintain the school calendar, ensuring that meetings, events and key dates are accurately recorded and communicated.

• Support the planning and organisation of school events, including Open Evenings, staff events, end-of-term activities and other school-wide functions.

• Work collaboratively with colleagues to coordinate event arrangements, schedules, communications and supporting documentation.

• Attend and assist with school events as required, including taking a lead role in coordinating designated activities.

• Arrange suitable meeting dates and times through the Headteacher’s diary, taking account of competing priorities and availability.

Administrative and Operational Support

• Provide accurate and efficient general administrative support, including typing, photocopying, scanning, filing and maintaining electronic and paper records.

• Provide administrative and operational support across the school, including SEND administration, examinations administration, support for the Exams Officer, school reception and other administrative functions.

• Work flexibly across different teams to provide additional support during busy periods, staff absence, key deadlines and changing operational requirements.

• Provide administrative support during school holiday periods, in accordance with the requirements of the role.

• Undertake other reasonable duties and responsibilities as requested by the Headteacher or other members of the SLT, in line with the needs and priorities of the school.

Professional Standards, Safeguarding and Compliance

• Follow school policies, procedures and established working practices in all aspects of the role.

• Maintain high standards of accuracy, organisation, confidentiality, data protection and professional conduct.

• Handle information relating to pupils, staff, parents/carers and external organisations appropriately and securely.

• Demonstrate an understanding of safeguarding responsibilities and contribute to maintaining a safe, welcoming and well-organised school environment.

• Work collaboratively with colleagues across the school, demonstrating flexibility, initiative and a commitment to providing an excellent service to the Headteacher, SLT and wider school community.

Reasons to work at Haydon school:

• All teaching staff get a laptop;

• Two-week October half-term holiday;

• More generous upper pay scale;

• Automatic pay progression up the main teaching pay scale;

• High potential for career progression;

• Department offices;

• Only one directed meeting per week;

• Meeting free weeks spaced out throughout the year and an encouragement to leave work early;

• Flexible personalised CPD programme;

• Subsidies for appropriate academic studies;

• Discounted on site nursery places;

• Staff social events;

• Free on site flu vaccinations;

• Long service award -Enjoy a well deserved day off with full pay during term time;

• Free subscription to the Employee Assistance Programme for individual advice/counselling;

• Free access to the Education Support Partnership for advice on work and personal matters;

• Flexible working opportunities. Approx. 20% of teachers are part-time.

• Family friendly Leave of Absence policy;

• Balanced and well planned calendar - deadlines and parents evenings are well spaced out;

• Only three data drops per year group per year and no written reports;

• Email curfew (no evening, weekend and holiday emails);

• Wide variety of extracurricular activities;

• Opportunity to accompany students on trips in UK and abroad;

• Working area in staff room with computers and printers;

• Ample car parking on site;

• Free tea and coffee;

• Photocopiers in all subject areas;

• Use of apps to reduce workload and increase collaborative sharing e.g. Satchel, SAMpeople, Google Drive;

• Centralised data analysis department;

• Support with exams - the school will pay exam fees and allow the exam to be taken at the school;

• Receipt of personal deliveries to school;

• Wellbeing awareness days;

• Induction days for all teaching staff before starting work;

• ECTs all have a subject specialist mentor and a teacher buddy;

• Annual staff survey

• Sabbatical and career break leave policy;

• Staff garden;

• Access to a well-equipped gym;

• Non graded lesson observations;

• Discounted membership at nearby Gym and Leisure Centre;

• Opportunity to lead whole school projects;

• Governor afternoon tea events for staff feedback

We have a very large sixth form and encourage our staff to teach to A-level.

Probation periods apply for both Teaching and non-teaching staff. Please click on the ‘apply’ button below to complete the application form for this role. Joining Haydon might just be the best decision you ever made.

We reserve the right to interview as and when applications are received. CV's will not be accepted

Application and covering letter should be sent to hr@haydonschool.com

If you would like to discuss the post or require further information please contact, Beyhan Ercan, bercan@haydonschool.com

To find out why we’re so proud of Haydon School, visit our website now or check us out on twitter @HaydonSchool

Haydon School is committed to safeguarding and promoting the welfare of children and young people. We expect all staff, volunteers and individuals working on behalf of the school to share this commitment and contribute to creating a safe, inclusive and supportive learning environment.

We are committed to safer recruitment and robust pre-employment screening to ensure that all appointments are made following appropriate suitability checks. In accordance with Keeping Children Safe in Education (KCSIE) 2026 and applicable legislation and statutory guidance, all appointments are subject to satisfactory pre-employment checks appropriate to the role. These may include verification of identity, references, right to work in the UK, employment history and an appropriate Disclosure and Barring Service (DBS) check, including a children’s barred list check where legally required. Further checks may be undertaken where applicable to the position.

Haydon School is an equal opportunities employer and is committed to fair, inclusive and non-discriminatory recruitment and employment practices. We welcome applications from candidates of all backgrounds and seek to ensure that applicants are assessed objectively against the requirements of the role, without discrimination on the grounds of any protected characteristic under the Equality Act 2010. We value diversity, respect individual differences and aim to provide an inclusive environment in which everyone can contribute and thrive.

All candidates are expected to demonstrate a commitment to safeguarding, professional conduct and the wellbeing of children and young people. The school will consider information arising from relevant safeguarding and suitability checks in accordance with applicable legislation and guidance.

By applying for this position, candidates acknowledge that safeguarding and suitability checks form an essential part of the school’s recruitment process. Any offer of employment will be subject to satisfactory completion of the applicable pre-employment checks.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Haydon School

• Organisation type: Academy, ages 11 to 18
• Education phase: Secondary school
• Size: 1399 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: Haydon School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/haydon-school

Haydon School is a large, friendly and creative school in North West London. We have been judged good by OFSTED.

School location

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